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February 19, 2018 at 7:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Singer                        ____ Member Baker
____ Vice President Brandstadt         ____ Member Blasy
____ Secretary McFarland                 ____ Member Fredell
____ Treasurer Frazee

Central Staff:
Superintendent Sharrow
Associate Superintendents Brutyn, Cooper, Greif
2. CONSENT AGENDA
2.1. Approval of the Meeting Minutes from the January 15, 2018 Organizational and Regular Meetings.
2.2. The following persons are recommended for employment for the 2017-18 school year:
Description:  <> Annalisa Christensen, .5 Literacy Specialist
<> Erin Pung, .7 Family Intervention Specialist
2.3. The following staff members have announced their resignation effective as of these dates:
Description:  <> Barbara Auclair (Stoecker), Paraprofessional, Central Park Elem., February 1, 2018
<> Michael Cantrell, Teacher, Central Park Elementary, January 11, 2018
<> Karen Mohr, Paraprofessional, Science Center, January 26, 2018
<> Nicole Palacios, Benefits Administrative Assistant, March 2, 2018
<> Kailyn Sandow, Temp. Title 1 Teacher, Central Park Elementary, January 17, 2018
2.4. Yeo & Yeo Audit Renewal
Description:  Submitted herewith is a letter from the Board’s auditors, Yeo & Yeo, P.C., outlining the firm’s plans and procedures for auditing the district’s books for the 2017-18 school year.  Based on the preliminary figures from Yeo & Yeo, the estimated fee will be $29,000 including one major program as part of the single audit. This year’s audit also requires the implementation of GASB 75 which will be an additional $3,500.  This additional fee is similar to the fee charged in 2014-15 when GASB 68 was implemented. The total fees for last year’s audit were $28,000 with no additional GASB work required. Yeo & Yeo has been the Board’s auditors since 1972-73.
2.5. Approval of the payment of the school system's bills for the month of December 2017, as listed in the check registers prepared by Ms. Holderby, in the total amount of $7,720,074 is recommended. The distribution of obligations by fund is included in the documentation.
2.6. Legal Invoices for Payment
Description:  Approval is requested to authorize the following legal payments: 
<> Thrun Law Firm, PC, $856.24, January 25, 2018, Professional Legal Fees
<> Lusk Albertson, $122.50, February 6, 2018, Professional Legal Fees
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
3.1. For Information:  February Shining Stars (Sharrow)
3.2. For Information: The Nepal Project
Description:  <> Kimberli McMahan, Foreign Language Teacher and Adams Culture Club Director
<> Karen Straley, Jefferson Math and Reading Teacher and Culture Club Director
3.3. For Information: Bond Update (Sharrow and Daryl Dombrow, Barton Malow Company)
3.4. For Action: Two Student Suspensions and One Student Reinstatement (Greif)
3.4.1. Student A Suspension
Description:  A Board sub-committee of three Board of Education members, Superintendent Sharrow, Associate Superintendent Greif, the school administrator and the parent met on January 26 at 1:00 pm in regard to Student A, who is being recommended for expulsion for the remainder of the 2017-18 school year.  It is the committee’s recommendation that Student A serve the suspension.  The student does have the opportunity to attend the PASS Program at The Community Center and can access curriculum on-line through the PATHS Program.  Student A can apply for reinstatement over the summer for the start of the 2018-19 school year.  This action requires a roll-call vote from the Board.
3.4.2. Student B Suspension
Description:  At 1:25 pm on January 26, the same group met in regard to Student B, who is also being recommended for suspension for the remainder of the 2017-18 school year.  It is the committee’s recommendation that Student B serve the suspension.  The student does have the opportunity to attend the PASS Program at the Community Center and can access curriculum on-line through the PATHS Program.  Student B can apply for reinstatement over the summer for the start of the 2018-19 school year.  This action requires a roll-call vote from the Board.
3.4.3. Student C Reinstatement
Description:  At 1:45 on January 26, the same three Board members, Superintendent Sharrow, Associate Superintendent Greif, as well as a teacher, school administrator and parent (which is required by law) met in regard to Student C, who applied for reinstatement to Midland Public Schools. In addition, Student C, parents, counselor and case worker also attended the meeting. It is the recommendation of the Board sub-committee for Student C to be reinstated. This action requires a roll-call vote by the Board.
3.5. For Action: Transformer -- H. H. Dow High School (Cooper)
Description:  After experiencing major electrical problems at H. H. Dow High School this past August, it was determined that a new transformer needed to be purchased and installed.  This work is scheduled for July 2018 and requires lead time to have the transformer built.  Administration recommends the purchase and installation of a transformer at H. H. Dow High School to the low bidder, County Line Power Inc. of Hope, Michigan, for a total price of $88,825.  There were six companies that took part in this bidding process, with a range of $88,825 to $125,915, with the next lowest bidder of $108,900.
3.6. For Action: Roofing Project at Siebert and Chestnut Hill Elementary Schools (Cooper)
Description:  Work is being done on sections of the roofs at both Siebert and Chestnut Hill as part of bond work at those buildings beginning later this year. Two contractors were awarded a portion of bond bid package 17-102 and have been fully vetted through the post bid interview process.  Brandle Roofing was awarded the new additions at Siebert and Chestnut Hill and Streng Construction was awarded the Woodcrest addition.

In addition, alternates on sections of roofs not part of the original bond application, were requested for the dome at Chestnut Hill and the quad and existing multi-purpose room at Siebert Elementary at that time.   The district is using sinking funds to do these alternates.  The use of sinking funds does not include the prevailing wage requirement.  The Administration recommends awarding to the low bidder, Streng Construction of Chesaning, Michigan for the total of $127,200. 
4. REQUESTS TO ADDRESS THE BOARD: 
Description:  No requests to address the Board have been received.
5. CURRICULUM, INSTRUCTION AND ASSESSMENT
Study Committee Chair:  Ms. Singer; Staff Resource Person: Mr. Brutyn
5.1. Curriculum, Instruction and Assessment Study Committee Minutes January 16, 2018 (Ms. Fredell, Chair)
5.2. 2017-18 Advisory Board on Instruction in Sex Education and Birth Control
Description:  The following people have been appointed to the Advisory Board on Instruction in Sex Education and Birth Control for the 2017-2018 school year by the Midland Public Schools’ Board of Education.  Mr. Patrick Frazee is the Board’s liaison to this committee.  Scott Cochran and Jeff Andridge will serve as co-chairs of this committee.
<> Jeff Andridge, Co-Chair, clergy representative from Midland Evangelical Free Church
<> Scott Cochran, Co-Chair, educator, parent
<> Amy Jaster, health professional, parent
<> Emily Downing, health teacher
<> Marnie Williams, health teacher, parent
<> Madison Greene, Midland High School student
<> Brennan Doyle, Dow High School student
<> Dr. Audrey Stryker, health professional
<> Patrick Frazee, Board of Education member, parent
6. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Mr. Frazee; Staff Resource Person:  Mr. Cooper
6.1. Finance, Facilities and Operations Study Committee Minutes February 12, 2018 (Mr. Frazee, Chair)
6.2. For Information: Gifts totaling $6,186.36
Description:  <> $       500.00 Support for presentation by local chemist as well as supplies at Midland High by anonymous donor
<> $    1,000.00 Safe Driving Week Campaign at Dow High by Governor's Highway Safety Association Ford Grant

<> $       300.00 Resources for Cultural Representation East Asian Literature at Dow High from Indiana University
<>         500.00 Jefferson 7th & 8th Grade Field Trip for Spanish students to go to Detroit Institute of Art from Michigan Youth Arts
<>        700.00 Midland High field trip for English students to go to Detroit Institute of Art from Target Field Trips Scholarship America
<> $       500.00 for Woodcrest classroom chairs from multiple donors
From H. H. Dow High All Sports Boosters
<> $    1,705.98 for weight room equipment
<> $       150.00 for student leadership summit
<> $       150.00 for volleyball coach conference
<> $       291.50 for athletic banner
From Jefferson Parent Advisory Committee
<> $      117.65 for fire blanket
<> $      271.23 for metal etching supplies
6.3. For Action: Gifts totaling $5,000.00
Description:  <> $  5,000.00 support for the Midland High science club from an anonymous donor
7. HUMAN RESOURCES
Description:  Study Committee Chair: Mr. McFarland; Staff Resource Person: Mr. Sharrow
7.1. Human Resources Study Committee Minutes from February 1, 2018 (Mr. McFarland, Chair)
7.2. For Information:  The Board and Staff extend their deepest sympathy to these families:
Description:  <> Mrs. Margaret Boyes, who passed away on January 19, 2018. Mrs. Boyes was an attendance secretary for H. H. Dow High School for ten years, retiring in 1981.
<> Mrs. Kathron Guyott, who passed away on January 19, 2018. Ms. Guyott was an elementary and middle school teacher with Midland Public Schools for 24 years, retiring in 1988. 
7.3. The following staff members announced their retirement effective as of these dates:
Description:  <> Kari Buffa, Paraprofessional, Chestnut Hill Elementary, June 14, 2018
<> Deborah Chernich, Teacher, Woodcrest Elementary, June 15, 2018
<> Patsy Hickman, Paraprofessional, Midland High, June 14, 2018
<> Becky Hoover, Paraprofessional, Siebert Elementary, June 14, 2018
<> Amy Hutchinson, Assistant Principal, Midland High, June 30, 2018
<> Mary Marshall, Administrative Assistant, Jefferson Middle, July 31, 2018
<> Edward (Jason) Merry, Teacher, Woodcrest Elementary, June 15, 2018
<> Tracy D. Merry, Teacher, Chestnut Hill Elementary, June 15, 2018
<> Jorge L. Pena, Teacher, Northeast Middle, June 15, 2018
<> Beth A. Quimby, Teacher, Chestnut Hill, June 15, 2018
8. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
8.1. For Information: Letter from the Board of Education to:
Description:  <> FIRST-- Great Lakes Bay Region
<> Kevin Burns Septic LLC
<> Siebert Elementary PTO
<> Chestnut Hill Elementary PTO
<> The Charles J. Strosacker Foundation
<> Rollin M. Gerstacker Foundation
8.2. For Information: Letters to the Board of Education from:
Description:  <> FOIA Request from Progress Michigan for MPS communications with two MCESA employees.
<> FOIA Request from Jacqueline Sessa for contract award information for Dow High wrestling mat
9. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education for 2018. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> March 19, 2018
<> April 16, 2018         (Budget Workshop 6:30; Regular Meeting 7:00*)
<> May 21, 2018
<> June 11, 2018
<> June 25, 2018                 
<> July 16, 2018
<> August 20, 2018
<> September 17, 2018
<> October 15, 2018
<> November 19, 2018
<> December 17, 2018                        (*or immediately following Budget Workshop)
10. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
10.1. Hearing from Board Members
10.2. Announcements from Superintendent Sharrow
11. ADJOURNMENT
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