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May 15, 2017 at 7:00 PM - Regular Meeting

Agenda
1. REGULAR MEETING CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Brandstadt                     ____  Member Baker
____ Vice President Singer                   ____  Member Blasy
____ Secretary McFarland                     ____  Member Fredell
____ Treasurer Frazee

Central Staff:
Mr. Sharrow, Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
2. CONSENT AGENDA
2.1. Approval of the Budget Workshop and Regular Meeting Minutes from April 17, 2017 and Special Board of Education Meeting on May 5, 2017.
2.2. The following staff members have announced their resignation effective as of these dates:
Description:  <> Candace Burns, 4th Grade Teacher, Eastlawn Elementary, June 16, 2017
<> Amanda Denton, Paraprofessional, Carpenter Street School, May 5, 2017
<> Victoria Easterbrook, Paraprofessional, Plymouth Elementary, April 21, 2017
<> Robert Lewis, Systems Analyst, Technology Department, May 5, 2017
<> Ms. Amber Scott, 1st Grade Teacher, Siebert Elementary, June 16, 2017
<> Jennifer Suarez, 6th Grade Teacher, Northeast Middle School, June 16, 2017
2.3. Custodial Supplies
Description:  Bids have been accepted and a tabulation is provided for district custodial supplies for the 2017-18 school year.  Administration recommends issuing purchase orders to low bidders:
<> Toilet Tissue, 740 Cases, Midland Paper of Midland, Michigan $11,840
<> Paper Towels, 900 Cases, Facility Solutions of Grass Lake, Michigan $13,680
<> Gym Floor Finish, 18 Pails, Facility Solutions of Grass Lake, Michigan $5,067
Funding for these items is included in the Facilities and Maintenance budget.
2.4. Annual Fire Suppression and Alarm System Inspections and Service
Description:  Bids for a 3-year contract beginning in the 2017-2018 school year have been accepted and tabulation provided for the district’s annual fire suppression and alarm system inspections and service.   Administration recommends issuing a purchase order to Vanguard Fire & Security Systems of Saginaw, Michigan for an annual cost of $11,019. Vanguard is second to the low bidder, Cintas of Troy, Michigan by a difference of $878. The Facilities Department and Administration is recommending Vanguard Fire & Security Systems due to the response time and thus costs for emergency services with the decreased distance of Saginaw versus Troy.  Funding for this service is included in the Facilities and Maintenance budget.
2.5. Jefferson Middle School Façade
Description:  Bids have been accepted and a tabulation is provided for work to be done on the façade at Jefferson Middle School.  The façade at Jefferson has been a trouble area that has been difficult to maintain as a painted surface.  The work on the façade consists of adding metal panels to all façade areas and the prepping and painting of all louvers along the façade.  Administration recommends issuing purchase orders to low bidders:
<> Sugar Construction of Midland Michigan to add metal panels for a price of $113,840 from the sinking fund.
<> Sugar Construction of Midland Michigan for the prepping and painting of all louvers for a price of $8,395 from the capital improvements fund.
2.6. Purchase of Two School Buses
Description:  Bids have been accepted, and a tabulation is provided for the purchase of two new 77-passenger buses. Administration recommends issuing a purchase order to the low bidder, Capital City International Truck, Inc. of Lansing, MI in the amount of $172,792.80 from bond funds.
2.7. Device Purchase Requests
Description:  Enhanced Access Computers for Elementary School Students
Administration is seeking approval to deliver a purchase order to Presidio Networked Solutions Group, LLC of Reston, VA for $938,000 to provide students enhanced access to computers at the elementary schools from the 2015 Bond. The pricing is for 3350 Dell 3189 Chromebook 11-Touch convertible computers. The 3350 computers include spare computers for times when student computers are out for service and also to provide machines as new students enter the district. The pricing provided is from the State of Michigan Technology Readiness Infrastructure Grant (TRIG) SPOT (Statewide Purchasing Online Tool) bid and follows Board purchasing policy. This expenditure is included in the Technology Bond budget for series one and has been reviewed by Barton Malow. We will be requesting delayed delivery of the student devices until July 2017 to adhere to the draw schedule.

Staff Mobile Device Replacement
Administration is seeking approval to deliver a purchase order to Presidio Networked Solutions Group, LLC of Reston, VA for $147,000 to replace staff mobile devices from the 2015 Bond. The staff currently have iPads. The pricing is for 3350 Dell 3189 Chromebook 11-Touch convertible computers. The 525 computers include spare computers for times when staff computers are out for service. The current iPads are coming off lease and will be used this year at Central Park Elementary with specific Project Lead The Way modules while they are in the process of making those modules Android/Chromebook-compatible. The pricing provided is from the State of Michigan Technology Readiness Infrastructure Grant (TRIG) SPOT (Statewide Purchasing Of Technology) bid and follows Board purchasing policy. This expenditure is included in the Technology Bond budget for series one and has been reviewed by Barton Malow. The staff devices include 7 for the Board members as their iPads are 5 years old and Apple will no longer be supporting them.
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
        FOR INFORMATION
3.1. May Shining Stars (Sharrow)
3.2. Chestnut Hill PYP 5th Grade Exhibition (Principal Tracy Renfro, Teachers, Students)
3.3. Plymouth Construction Update (Principal Margaret Doan)
3.4. 2017 STAR Volunteers (Sharrow)
3.5. 2016 Safety Awards (Sharrow)
Description:  The Midland Public Schools' Safety Committee has determined that 11 MPS buildings/areas have completed the 2016 year without recording any employee injuries. They are:  Adams, Eastlawn, Plymouth, Woodcrest, Northeast, Midland High, Administration Center, Transportation Department, Grounds, Maintenance, Science Resources Center
4. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
       FOR ACTION
4.1. Approval of the Midland County Educational Services Agency 2017-18 Budget (Sharrow)
4.2. Enviro-Clean Custodial Services Contract Renewal (Cooper)
Description:  The District began contracting for custodial services in 2007 and entered into its current three-year contract with Enviro-Clean in 2014-15.  This contract expires with the 2016-17 school year.
A two-year contract extension with Enviro-Clean of Holland, MI for an amount not to exceed $1,494,001.08 annually is proposed.  This is an increase in cost of approximately $80,000 over the previous contract which is due to the increased use of Enviro-Clean employees as day building managers in our elementary buildings, increased use of Enviro-Clean to fill in for day MPS building manager absences, increased cleaning with the new Central Park Elementary, reopened Central Auditorium, the purchase of new cleaning equipment suited to our new additional square footage, the increased square footage in our elementary buildings due to additions, and selected performance increases in hourly rates.  Administration recommends this two-year contract extension with Enviro-Clean.
5. REQUESTS TO ADDRESS THE BOARD: No hearings have been requested.
6. CURRICULUM, INSTRUCTION AND ASSESSMENT
Description:  Study Committee Chair: Pam Singer; Staff Resource Person: Mr. Brutyn
6.1. Curriculum, Instruction and Assessment (CIA) Study Committee Minutes from April 17, 2017. (Ms. Singer, Chair)
7. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Patrick Frazee; Staff Resource Person:  Mr. Cooper
7.1. Finance, Facilities and Operations (FFO) Study Committee Minutes from May 8, 2017. (Mr. Frazee, Chair)
7.2. For Information: Gifts totaling $23,441.39
Description:  <> $    500.00 for DHS baseball program from Stacy Coughlin
<>  $4,000.00 for MHS band program from an anonymous donor
<>  $   821.98 for DHS art program from County of Midland Veteran's Organization
<>  $   300.00 for Adams Elementary for Think! Energy Program from the National Energy Foundation
<>  $   250.00 for media center books from Siebert PTO
<>  $4,000.00 for MHS Robotics Program from Lubrizol Corporation
<>  $   225.00 for MHS Trap Shooting Club fees and jerseys from Auto Customizing & Services Inc.

<>  $1,500.00 for MHS Trap Shooting Club fees and jerseys from Whitetails Unlimited Inc.
<>  $2,000.00 for MHS Trap Shooting Club fees and jerseys from Safari Club Intl.
From Jefferson Parent Advisory Committee:
<>  $   393.90 for classroom literature purchase
<>  $   349.70 for classroom literature purchase
<>  $   213.00 for classroom literature purchase
<>  $1,250.00 for field trip
From H. H. Dow High All Sports Boosters:
<>  $   551.09 for softball program
<>  $1,000.00 for golf program
<>  $1,086.72 for tennis programs
From Midland County Youth Action Council--Kellogg Youth at the Midland Area Community Foundation:

<>  $   500.00 for Chestnut Hill Elementary
<>  $   500.00 for Siebert Elementary
From CommunityGives Youth Services Program at the Midland Area Community Foundation:
<>  $ 1,000.00 for H. H. Dow High School speaker
<>  $ 1,000.00 for H. H. Dow High swim program
<>  $ 1,000.00 for Midland High basketball
<>  $ 1,000.00 for Midland High National Honor Society 
8. HUMAN RESOURCES
Description:  Study Committee Chair: Mr. McFarland; Staff Resource Person: Mr. Sharrow
8.1. For Information:  Memoriams
Description:  The Board and staff extend their deepest sympathy to these families:
<> Mr. Thomas Williams who passed away on April 10.  Mr. Williams taught English at H. H. Dow High School for 28 years, retiring in 1999.
<> Ms. Dorothy Reynolds who passed away on April 30. Ms. Reynolds taught at Midland Public Schools for 41 years, 36 at Eastlawn Elementary School. She retired in 1986.
<> Our next memoriam isn't an MPS retiree. Mrs. Rita Hopfensperger, dedicated Plymouth Elementary First Grade Teacher, lost her valiantly fought health battle on April 21. The vast majority of "Mrs. Hop's" MPS career was spent at Plymouth Elementary teaching first and second graders in a caring, nurturing, smile-filled environment. We are so sad to say a final goodbye to this wonderful MPS team member. Our thoughts and well wishes remain with Rita's husband, John, and her adult children, Johnny and Jenny, as well as with her Plymouth Elementary staff and student family!
8.2. For Information: Midland City Education Association President Contract Lease
Description:  Under the terms of the current contract between the Board of Education of the Midland Public Schools and the Midland City Education Association, a .6 contract lease has been granted to Mr. Mark Hackbarth, president of the MCEA, for the 2016-17 school year.
9. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
9.1. For Information: Letter from the Board of Education to:
Description:  <> Midland Area Community Foundation
<> Ms. Laura Brown McGuire
<> Mr. and Mrs. Torsten Kraef
<> H. H. Dow High Music Booster Club
<> Midland Kiwanis Foundation
<> Chemical Bank
<> Jefferson Parent Advisory Committee
<> Northeast Booster Club
<> Mr. and Mrs. Jeff Gandy
10. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> June 12, 2017
<> June 26, 2017
<> July 17, 2017
<> August 21, 2017
<> September 18, 2017
<> October 16, 2017
<> November 20, 2017
<> December 18, 2017
11. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
11.1. Hearing from Board Members
11.2. Announcements from Superintendent Sharrow
12. CLOSED SESSION
Description:  Midland City Educational Support Personnel Association (MCESPA) Contract Ratification Discussion
13. CONSIDERATION OF CONTRACT RATIFICATION--FOR ACTION
Description:  Consideration of Contract Ratification with Midland City Educational Support Personnel Association (MCESPA) (Sharrow)
14. ADJOURNMENT
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