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January 16, 2017 at 7:20 PM - Regular Meeting

Agenda
1. CALL TO ORDER:  ROLL CALL (Because the Organizational Meeting began at 7:00 p.m., this Regular Meeting of the Board of Education will begin immediately following the Organizational Meeting)
Description:  Board of Education:
____ President Brandstadt
____ Vice President Singer
____ Secretary McFarland
____ Treasurer ________
____ Member Baker
____ Member Blasy
____ Member Frazee
____ Member Fredell
Central Staff:
Mr. Sharrow, Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
2. CONSENT AGENDA
2.1. Approval of the Meeting Minutes from the December 19, 2016 Regular Meeting.
2.2. The following staff members have announced their resignation effective as of these dates:
Description:  <> Elizabeth Palmer, Paraprofessional, Eastlawn Elementary, January 1, 2017
2.3. Approval of the payment of the school system's bills for the month of November 2016, as listed in the check registers prepared by Ms. Holderby, in the total amount of $7,250,623 is recommended. The distribution of obligations by fund is included in the documentation.
2.4. Legal Invoices for Payment
Description:  Approval is requested to authorize the following legal payments: 
<> Thrun Law Firm, PC, $1,950.00, January 3, 2017, Annual Retainer Fee
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
         
FOR INFORMATION
3.1. January Shining Stars (Sharrow)
3.2. Board of Education Recognition Month (Superintendent Sharrow)
4. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
          FOR ACTION
4.1. Bond Construction Bids -- Administration recommends approval of the following, which are part of the Bond Projects utilizing Series 1 Bonds.
4.1.1. Asbestos Abatement at Plymouth and Woodcrest Elementary Schools
Description:  Bids were accepted for asbestos abatement work as part of the construction/renovation activities at Plymouth and Woodcrest Elementary Schools.  The proposed projects involve the removal of pipe and pipe fitting insulation, windows and doors, flooring, plaster, caulks and other miscellaneous materials. Administration recommends issuing a purchase order to the low bidder, Quality Environmental Services, Inc. out of Gladwin, Michigan, for $281,080.
4.1.2. Bid Package No. 16-103 Central Auditorium Renovations Phase II
Description:  <> General Trades - Wobig Construction Co., Inc. (Saginaw, MI) $488,150.00
<> Aluminum Entrances - Architectural Glazing Systems, Inc. (Mt. Morris, MI) $172,377.00           
<> Painting - Hock Painting, Inc. (West Branch, MI) $101,606.00
<> Theatre Stage Equipment - Tobins Lake Sales, Inc. (Ann Arbor, MI) $239,000.00
<> Fixed Auditorium Seating - Irwin Seating Co., Inc. (Grand Rapids, MI) $204,263.00   
<> Electrical - Teds Electric, Inc. (Rhodes, MI) $464,000.00
Total award amount for Bid Package 16-104:  $1,669,396.00
4.1.3. Bid Package No. 16-104: Elementary Renovations and Additions Award Recommendation
Description:  <> Concrete - Wobig Construction Co., Inc. (Saginaw, MI) $314,518.00          
<> Masonry - Davenport Masonry, Inc. (Holt, MI) $859,401.00        
<> Structural Steel - Men of Steel, Inc. (Marlette, MI) $325,800.00
<> General Trades - Wobig Construction Co., Inc. (Saginaw, MI) $646,695.00
<> General Trades – Three Rivers Corporation, Inc. (Midland, MI) $637,563.00
<> Roofing - Streng Construction, Inc. (Chesaning, MI) $482,950.00
<> Aluminum Entrances - Architectural Glazing Systems, Inc. (Mt. Morris, MI) $535,521.00
<> Concrete Moisture Vapor Control System - Elite Coatings, Inc. (Morrice, MI) $107,535.00
<> Painting - Hock Painting, Inc. (West Branch, MI) $133,392.00
<> Flooring - DF Flooring, Inc. (Flint, MI) / Regal Flooring, Inc. (Flint, MI) $494,396.00
<> Lockers - Steel Equipment, Inc. (Pontiac, MI) $127,000.00
<> Mechanical - William E. Walters, Inc. (Flint, MI) $2,649,910.00
<> Electrical - Master Electric, Inc. (Gladwin, MI) $986,290.00
<> Classroom AV Systems - Master Electric, Inc. (Gladwin, MI) $270,700.00
<> AV Systems - Innovative Communications, Inc. (Saginaw, MI) $398,036.00
<> Sitework - Pat’s Gradall Service, Inc. (Midland, MI) $1,089,000.00
Total award amount for Bid Package 16-104:  $10,058,707.00
5. REQUESTS TO ADDRESS THE BOARD: No hearings have been requested.
6. CURRICULUM, INSTRUCTION AND ASSESSMENT
Study Committee Chair:  Ms. Singer; Staff Resource Person: Mr. Brutyn
6.1. Curriculum Instruction and Assessment Minutes January 9, 2017. (Ms. Singer, Chair)
6.2. For Action:  Major Change Proposals
Description:            The Major Change Proposals were presented for consideration n December 19.  The cost of each proposal includes all anticipated expense such as curriculum development, staff development, and staff or student materials. Expenses for the total implementation are described in the Major Change Proposal which is available in the office of the associate superintendent or from the proposer.  Three proposals were submitted.  Board action is anticipated at the January Board meeting.  If these proposals are accepted, the changes will be incorporated into the student enrollment procedures for the 2017-18 school year.  Upon approval, the implementation of these changes will be dependent upon the budget.
          Project Lead the Way Launch. The proposal will integrate 24 Project Lead the Way Launch units throughout the K-5 curriculum.  These units will serve as a core foundation of STEM instruction for all elementary schools within MPS.  Units revolve around the themes of biomedical sciences, computer programming, and engineering.  Central Park Elementary will implement all units in the fall of 2017.  The remaining 5 elementary schools will implement the units beginning the fall of 2018.  Area foundations will provide all funding for this proposal.
          Algebra 8 – Name Change.  The proposal will change the name of the current Algebra 8 to Algebra A. Currently, the NCAA does not recognize Algebra 8 as a core subject course that counts toward the 16 required credits. This name change will resolve this concern and portray that the course meets the same standards as the high school Algebra course. 
          French 2 / German 2 – Alteration.  The proposal creates the addition of a .3 option to French 2 and German 2. Currently these courses are only designated as .2. Students, in consultation with their teachers, counselors, and parents, would choose whether they want to take French 2 or German 2 as a .2 course or as a .3 course. This proposal does not add an additional course; .2 and .3 would be taught in the same class.  This proposal mirrors the same change that occurred in French 1 and German 1 during the 2016-17 school year.  $6,301.
7. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Mr. Frazee; Staff Resource Person:  Mr. Cooper
7.1. Finance, Facilities and Operations Study Committee Minutes January 9, 2017 (Mr. Frazee, Chair)
7.2. For Information: Gifts totaling $152,979.40.
Description:  <> $       250.00 STEM classroom materials from Mr. and Mrs. Mark Baczewski
<> $    1,200.00 for boys' golf tournament fees/transportation from Ms. Julie Varshcok
From the Jefferson Parent Advisory Committee
<> $         50.00 for clothing for student
<> $       719.40 classroom copies of "Keeper of the Isis Light"
<> $       260.00 student fees and transportation to Midland Center for the Arts
From the Charles J. Strosacker Foundation
<> $       500.00 in matching funds to support STEM education at Adams Elementary
<> $150,000.00 as first grant payment for elementary STEM integration
7.3. Gifts of Items:
Description:  <> Ms. Marcelle Molzahn donated a 1999 Volkswagon Beetle to the HH Dow High auto shop program.
<> CPI Fluid Engineering donated 21 books of Dial-a-Ride tickets and gas cards equaling $750 to be given to MPS families in need.
8. HUMAN RESOURCES
Description:  Study Committee Chair: Mr. McFarland; Staff Resource Person: Mr. Sharrow
8.1. For Information:  The Board and Staff extend their deepest sympathy to the family of Mr. Paul Warner, who passed away on January 2. Mr. Warner was a principal at Jefferson and Central Middle Schools for 34 years, retiring in 1994.
8.2. The following staff members announced their retirement effective as of these dates:
Description:  <> Beth Chapman, Media Paraprofessional, Plymouth Elementary, June 15, 2017
<> Barbara Jacques, Elementary Music Teacher, June 16, 2017
<> Brenda Machelski, Paraprofessional, Midland High, April 21, 2017
<> Dianna Ripke, Bus Driver, Transportation, January 9, 2017
9. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
9.1. For Information: Letter from the Board of Education to:
Description:  <> H. H. Dow High Music Boosters
<> American Chemical Society
<> County of Midland--Bergstein Fund
<> Jefferson Parent Advisory Committee
<> Midland Area Community Foundation
<> H. H. Dow High All Sports Boosters
9.2. For Information:  Letters to the Board of Education from:
Description:  <> FOIA request from SmartProcure for electronic purchasing records from 09-30-2016 to present
<> FOIA request from Mackinac Center for Public Policy for teacher tenure information
<> FOIA request from Ms. Denise Kluka for policies related to student accidents and reports related to her child's 2016 accident
10. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education for 2017. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> January 16, 2017    (Organizational & Regular Meetings)
<> February 20, 2017
<> March 20, 2017
<> April 17, 2017         (Budget Workshop 6:30; Regular Meeting 7:00*)
<> May 15, 2017
<> June 12, 2017
<> June 26, 2017                 
<> July 17, 2017
<> August 21, 2017
<> September 18, 2017
<> October 16, 2017
<> November 20, 2017
<> December 18, 2017                        (*or immediately following Budget Workshop)
11. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
11.1. Hearing from Board Members
11.2. Announcements from Superintendent Sharrow
12. CLOSED SESSION
Description:  Midland City Education Association Negotiation/Contract Ratification Discussion
13. CONSIDERATION OF CONTRACT RATIFICATION--FOR ACTION
Description:  Consideration of Contract Ratification with Midland City Education Association (Sharrow)
14. ADJOURNMENT
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