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April 18, 2016 at 6:30 PM - Regular Meeting

Agenda
1. 2016 BUDGET WORKSHOP CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Brandstadt               ____  Member Baker
____ Vice President Singer              ____  Member Frazee
____ Secretary McFarland                ____  Member Gorton
____ Treasurer Wasserman

Central Staff:
Mr. Sharrow, Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
2. REQUESTS TO ADDRESS THE BOARD REGARDING BUDGET WORKSHOP
2.1. No budget hearings have been requested.
3. BOARD DISCUSSION AND PRIORITIZATION FOR 2016-17 GENERAL FUND BUDGET
3.1. Budget Workshop
4. ADJOURNMENT
___________________________________________________________________
5. REGULAR MEETING CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Brandstadt                     ____  Member Baker
____ Vice President Singer                    ____  Member Frazee
____ Secretary McFarland                     ____  Member Gorton
____ Treasurer Wasserman

Central Staff:
Mr. Sharrow, Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
6. CONSENT AGENDA
6.1. Approval of the Regular Meeting Minutes from March 21, 2016.
6.2. The following staff members have announced their resignation effective as of the date indicated:
Description:  <> Cynthia M. Eaton, Paraprofessional, Carpenter Street School, April 6, 2016
<> Charity Makowski, Paraprofessional, Plymouth Elementary, April 6, 2016
<> Rebecca Tointon, Paraprofessional, Adams Elementary, June 16, 2016
6.3. Staff Development Proposals
Description:  The District Staff/Curriculum Development Committee recommended 16 proposals for your consideration at the March 21, 2016 Board meeting.  All proposals were reviewed and prioritized by the Committee. The administration recommends approval at this time. These proposals will be implemented based on the available funding as approved in the 2016-17 budget: 
<> PYP Collaboration Phase 1, $10,484
<> PYP Collaboration Phase 2, $7,121
<> Assessment Alignment and Review of Report Card Changes, $5,041
<> Elementary Science Alignment, $4,593
<> Michigan Academic Standards, $7,289
<> K-12 Michigan Science Standards Phase 1, $17,838 .
<> 2 Physics, $3,657
<> Northeast Staff Development, $14,848
<> Middle School Math, $5,342
<> .2 Algebra / MHS, $3,664
<> High School Math Review, $5,342
<> IB 20th Century Topics, $2,585
<> 7th Grade Social Studies, $5,891
<> Google Apps for Education Training, $39,535
<> Illuminate DnA Training, $20,264
<> Instructional Consultation Teams, $3,894 
Total:  $157,388.
6.4. LED Scoreboard for the Swimming Pool Area at H. H. Dow High School
Description:  The high schools are purchasing a six-line LED scoreboard to replace the current scoreboard in the swimming pool area at H. H. Dow High. This scoreboard is specific to the current Colorado Timing Control System.  The H. H. Dow High Athletic Sports Boosters wrote and received a matching grant from the Michigan Baseball Foundation of $4,500. The swim teams at both high schools raised $4,500. Administration is seeking Board approval to purchase this scoreboard at a total price of $9,000.
6.5. Bids have been accepted, and a tabulation is provided for labor, equipment and material necessary to install a new cooling coil and pump on the air handler at H. H. Dow High School. The administration recommends issuing a purchase order to the low bidder, Wise Heating & Cooling, Inc. of West Branch, MI for $21,450.  Funding for this purchase will be taken from remaining Sinking Funds.
6.6. Bids have been accepted and a tabulation is provided for the purchase and delivery of a new Genie -3232 Self –Propelled Scissor Lift.  The administration recommends issuing a purchase order to the low bidder, OER Services, LLC, of Palatine, IL for $21,632.84. This work is part of the Bond Projects utilizing Series 1 Bonds.
6.7. Administration is seeking approval to renew our contract with Windstream Communications of Greenville, South Carolina for telecommunication services for a two-year term. Midland Public Schools has been with Windstream, or one of their affiliates, since we began with McLeod USA in 2001.
6.8. Administration seeks approval for an extension of the current contract with Contract Paper Group of Uniontown, Ohio for $56,523.60 to provide 2,520 cases of copy paper to Midland Public Schools.
6.9. Approval of the payment of the school system's bills for the month of January 2016, as listed in the check registers prepared by Ms. Holderby in the amount of $5,274,310 is recommended. The distribution of obligations by fund, is included in the documentation.
6.10. Approval of the payment of the school system's bills for the month of February  2016, as listed in the check registers prepared by Ms. Holderby in the amount of $7,687,555 is recommended. The distribution of obligations by fund, is included in the documentation.
6.11. Legal Invoice for Payment
Description:  Approval is requested to authorize the following legal payment: 
<> Thrun, $269.50, March 31, 2016, Professional Legal Fees
7. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
        FOR INFORMATION
7.1. April Shining Stars (Sharrow)
7.2. Northeast Middle School Robotics Team  (Dirk DeBoer, Principal; Doug Pelletier and David Hocking, Coaches; Student Members of the Northeast Robotics Team)
7.3. Midland Public Schools STAR Volunteers (Mr. Sharrow)
Description:  Thank you to our MPS STAR  Volunteers and all of our extraordinary Midland Public Schools' Volunteers during April--National Volunteer Month.
7.4. MASB Certified Board Member Awards for Vice President Singer and Member Baker (Mr. Sharrow)
Description:  Two Board members have achieved the following award levels based upon the CBA classes they have completed during their service as a member of the MPS Board of Education:
<> Vice President Singer has earned her Level 2 Award of Merit pin.
<> Member Baker has earned her Level 3 Award of Distinction pin.
Congratulations to Vice President Singer and Member Baker for their service.
7.5. 2015 Safety Awards (Mr. Sharrow)
Description:  The Midland Public Schools' Safety Committee has determined that five MPS buildings/areas have completed the 2015 year without recording any employee injuries.  They are: Administration Center, Bus Garage, Plymouth Elementary, Science Resource Center and Woodcrest Elementary. The Safety Excellence Awards will be presented to each area individually.
8. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
       FOR ACTION
8.1. Administrative Appointment:  Dr. Steven Poole as Principal of H. H. Dow High School effective July 1, 2016. (Sharrow)
8.2. Administrative Appointment:  Mr. Ted Davis as Principal of Jefferson Middle School effective July 1, 2016. (Sharrow)
8.3. Midland Community Stadium Track Resurfacing
Description:  Bids have been accepted and a tabulation is provided for the Midland Community Stadium Track Resurfacing project.  Administration recommends issuing a purchase order to the low bidder, Star Trac Enterprises LLC of Southfield, Michigan for $197,000.
9. REQUESTS TO ADDRESS THE BOARD: No hearings have been requested.
10. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Gerald Wasserman; Staff Resource Person:  Mr. Cooper
10.1. Finance, Facilities and Operations (FFO) Study Committee Minutes from April 11, 2016. (Mr. Wasserman, Chair)
10.2. Meal Price Increase Recommendation
Description:  The administration is recommending an increase in breakfast and lunch prices for the 2016-17 school year.  These increases are due to the requirements of Section 205 of the 2010 Child Nutrition Reauthorization Act: Equity in School Lunch Pricing and the rising cost of food prices required to meet the school meal regulations of the Healthy Hunger Free Kids Act.  Milk prices are not affected by these increases.  The recommended price increase for elementary breakfast and lunch is 20¢ per meal. This will raise the price of an elementary student breakfast to $1.60 and an elementary lunch to $2.50.  The recommended price increase for secondary breakfast and lunch is 25¢ per meal.  This will raise the price of a secondary student breakfast to $1.90 and the base secondary lunch to $2.75.  Adult lunch prices will also increase proportionately.  Reduced lunch prices will remain at 40¢ as required by Federal law.
10.3. For Information: Gifts totaling $16296.31
Description:  <>  $ 2,000.00 for ice time fees from H. H. Dow High All Sports Boosters
<>  $ 1,000.00 Northeast Legos Robotics Team from First in Michigan
<>  $    405.00 for several iPad Justand V2e from Adams Elementary PTO
<>  $    539.31 for art supplies from Siebert School administrative account
<>  $1,975.00 for teacher wish list items from Woodcrest PTO
<>  $   700.00 for Jefferson soccer balls and exercise bikes from JPAC
<>  $   575.00 for National Exemplary School outside letters from Chestnut Hill PTO
From the Midland Area Community Foundation
From the  Midland County Youth Action Center:
<>  $   500.00 for Delta Success: Transition & Mentor Collaboration Program at MHS

<>  $   500.00 for Delta Success: Transition & Mentor Collaboration Program at DHS
<>  $   300.00 for DNA fingerprinting project materials at MHS

<>  $2,200.00 for MHS Incuba8 Startup 101
<>  $4,400.00 for DHS Incuba8 Start up 101
<>  $   202.00 for Chestnut Hill kindergarten audio players

From the CommunityGives Young Services Program:
<>  $1,000.00 for MHS golf program
10.4. For Action:  Gifts totaling $10,991.78
Description:  <> $ 5,491.78 for MakerBot 3-D printers from Jefferson Parent Advisory Committee
<>  $ 5,500.00 for support for timing scoreboard for swim area from H. H. Dow High All Sports Boosters
11. HUMAN RESOURCES
Description:  Study Committee Chair: Scott McFarland; Staff Resource Person: Mr. Sharrow
11.1. The Board and staff extend their deepest sympathy to the family of Ms. Laura Hardy, who passed away on April 5.  Ms. Hardy was a bus driver with Midland Public Schools for 17 years, retiring in 1983.
12. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
12.1. For Information: Letter from the Board of Education to:
Description:  <> Home Builders Association of Midland County
<> Midland High Athletic Booster Club
<> H. H. Dow High All Sports Boosters
<> Lubrizol Corporation
<> Woodcrest Elementary P.T.O.
<> An Anonymous Donor
<> Midland Area Community Foundation
<> Jefferson Parent Advisory Committee
13. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> May 16, 2016
<> June 13, 2016
<> June 27, 2016
<> July 18, 2016
<> August 15, 2016
<> September 19, 2016
<> October 17, 2016
<> November 21, 2016
<> December 19, 2016
14. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
14.1. Hearing from Board Members
14.2. Announcements from Superintendent Sharrow
15. ADJOURNMENT
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