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September 21, 2015 at 7:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Wasserman
____ Vice President Brandstadt
____ Secretary Baker
____ Treasurer Singer
____ Member Frazee
____ Member Gorton
____ Member McFarland

Central Staff:
Mr. Sharrow, Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
2. CONSENT AGENDA
2.1. Approval of the Meeting Minutes from the August 17, 2015 Regular Meeting.
2.2. The following persons are recommended for employment for the 2015-16 school year:
Description:  <> Kristi Dinnan, 1.0 School Psychologist, Special Services Department
<> Tyler Hubbard, 1.0 Industrial Education/CAD Teacher, H. H. Dow High/Jefferson
<> Jennifer Lewis, 1.0 Speech Language Pathologist, Special Services Department
<> Kari Schloff, .4 Resource Room Teacher, Carpenter Street School
<> Aspen Stanton, 1.0 Grade 3 Teacher, Woodcrest Elementary School
<> Annie Welsh, 1.0 Kindergarten Teacher, Plymouth Elementary School
2.3. The following staff members have announced their resignation effective as of the dates indicated:
Description:  <> Nathan Adolphson, Art Teacher, Jefferson and Northeast, June 11, 2015
<> Linda K. Fowler, Paraprofessional, Transportation Department, August 27, 2015
<> Francisca Himmer, Family Intervention Specialist, Carpenter Street, June 11, 2015
<> Elizabeth Kegg, Paraprofessional, Carpenter Street, September 19, 2015
<> Elizabeth Lower, Teacher, Siebert Elementary, June 11, 2015
<> James A. Moore, Bus Driver, Transportation Department, September 2, 2015
<> Jacob Novak, District Webmaster, Technology Department, September 11, 2015
<> Shauna Owens, Paraprofessional, Eastlawn Elementary, August 27, 2015
<> Alyssa Rintz, Paraprofessional, Plymouth Elementary, August 18, 2015
<> Chloe Slabaugh, Paraprofessional, Post Secondary Program, August 12, 2015
<> Mary Ann Tolly, Paraprofessional, Carpenter Street, August 19, 2015
<> Malissa Wagner, Paraprofessional, Eastlawn Elementary, August 24, 2015
2.4. Bids have been accepted and a tabulation is provided for asbestos abatement work to be performed as part of the renovation/demolition activities at Central, Cook, Parkdale and Mills. The proposed projects involve the removal of pipe and pipe fitting insulation, boilers, tank insulation, breeching insulation, windows and doors, flooring, plaster, caulks and other materials.  Administration recommends issuing a purchase order to the low bidder, Quality Environmental Services, Inc. out of Gladwin, Michigan, for $636,148. This work is part of the Bond Projects utilizing Series 1 Bonds.
2.5. Approval of the payment of school system's bills for the months of July and August 2015, as listed in the check registers prepared by Ms. Laux, in the total amount of $10,988,889 is recommended. The distribution of obligations by fund, is included in the documentation.
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
         FOR ACTION
3.1. 2014-15 Audit Report (Cooper)
Description:  Mr. Dave Youngstrom, Principal, Yeo & Yeo, will present the Midland Public Schools' 2014-15 Audit Report.
3.2. Tax Resolution for Winter of 2015 (Cooper)
Description:       On June 8, 2015, the Board established an estimated 2015-16 local tax rate of 5.6523 mills on homestead and qualifying agricultural property and 18.0 mills on non-homestead property. Following a long-established procedure, 50% of both the 5.6523 and 18.0 mill rates were levied by the City of Midland in the summer tax bill. An additional 6.0 mills were levied by the state on city and township property for the State Education Tax (SET).  
     When the Board approved the 2015-16 budget on June 22, 2015, the estimated millage rates were 18.0 mills for non-homestead property and 1.7767 mills for homestead and qualified agricultural property. 
     Based on the most recent information with respect to taxable values for 2014 and 2015 and the estimated blended student count for 2015-16, the estimated 2015 millage rates to support 2015-16 general fund expenditures are: 
18.0 mills on non-homestead property 
7.7766 mills on commercial personal property 
1.7766 mills on principal residence, qualified agricultural, qualified forest, and industrial personal property.  
     The 1.7766 mills were increased by 0.0145 mill as an adjustment for 2014-15 principal residence, qualified agricultural, qualified forest, and industrial personal property taxes. The adjustment has been determined following a format provided by the Department of Treasury. The total represents an increase of 0.0366 mill from the 2014-15 rate of 1.7400 mills.
     On February 24, 2015, the electors of the Midland Public Schools authorized the Board of Education to issue bonds and to assess the taxable property within the district for the purpose of collecting monies to pay the debt service on these bonds and to deposit such monies into the related bond debt retirement fund.  Our financial advisor, PFM, has calculated 2.95 mills for the debt retirement millage requirement. 
     The 2015-16 principal residence, qualified agricultural, qualified forest, and industrial personal property millage rate is subject to adjustment as more accurate information regarding enrollment and taxable value become available. As specified in Public Act 312 of 1993, if revenues exceed or fall short, the difference shall be made up in the school district's next regular tax levy. The process of adjustments to correct overpayments and underpayments will continue to occur on an annual basis.
     It is requested that the Board take action on the recommended millage rate at tonight's meeting.
     Enclosed is a tax resolution for the 2015-16 tax collection. When the Board determines the rates to be levied, a roll-call vote should be taken on the question of its adoption. The Board's vice president and secretary should be authorized to sign the tax certification resolution and the 2015 Tax Rate Request to the County Board of Commissioners.
4. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
        FOR INFORMATION
4.1. Midland High School's Kiva Club and their advisor, John Mulvaney, will present information about their philanthropic group that provides small loans to entrepreneurs in developing countries in order to help them start their own business. 
4.2. September Shining Stars (Sharrow)
4.3. 2015 Distinguished Service Awards (Sharrow)
Description:  <> Dave Dziedzic, Interim Director of Technology, Administration Center
<> Deborah Morgenstern, Paraprofessional, H. H. Dow High School
<> Cindy Young, Administrative Assistant, Administration Center
5. REQUESTS TO ADDRESS THE BOARD: No hearings have been requested.
6. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Pam Singer; Staff Resource Person:  Mr. Cooper
6.1. Finance, Facilities and Operations (FFO) Study Committee Minutes from September 14, 2015 (Ms. Singer, Chair)
6.2. The following donation of items has occurred:
<> St. John's Lutheran Youth Group donated and delivered backpacks loaded with school supplies to Eastlawn, Carpenter, Plymouth and Siebert Elementary Schools.
<> AVI-SPL Company employees (an audio-video service provider on-site at The Dow Chemical Company)  donated and delivered 65 pounds of school supplies to Plymouth Elementary School.
6.3. For Information: Gifts totaling $5,572.50.
Description:  The Following Gifts are for H. H. Dow High School:
<> $     200.00 for hockey from Mrs. Barbara Gehring
<> $     822.50 for hockey from H. H. Dow High School Athletic Booster Club
<> $  1,000.00 for football from MPS Sports Boosters
<> $  1,550.00 for science laboratory balance from the Kiwassee Kiwanis Foundation in memory and honor of Mr. Jack Mills
<> $  2,000.00 for varsity and junior varsity cheer clinics from the Dow Chemical communityGives Fund at the Midland Area Community Foundation
6.4. For Action:  Gifts totaling $15,000
Description:  <> $10,000.00 for District elementary STEM programs from Verizon
<> $  5,000.00 H. H. Dow High School athletics from the Fabiano Foundation
7. HUMAN RESOURCES
Description:  Study Committee Chair: Scott McFarland; Staff Resource Person: Mr. Sharrow
7.1. For Information: The Board and staff extend their deepest sympathy to the family of:
Description:  <> Beverly Aeschliman who passed away on August 21. Mrs. Aeschliman was the Secretary at Jefferson Intermediate School for 18 years until her retirement in 1992.
<> Myrtha Carter who passed away on September 12.  Mrs. Carter taught Kindergarten at Siebert Elementary School for 15 years, retiring in 1987.
<> Grace M. Wiggins who passed away on August 16.  Mrs. Wiggins was a Librarian at Mapleton and Jefferson and was awarded a Gerstacker award in 1976.  She retired in 1979 after 11 years of service.
7.2. The following staff members announced their retirement effective as of the dates indicated:
Description:  <> Ms. Louann Sherwood, Bus Driver,Transportation Department, November 1, 2015
<> Ms. Viola Collin, Former Teacher, MCEA President, October 31, 2015
8. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
8.1. For Information: Letter from the Board of Education to Plymouth Elementary PTO.
8.2. FOIA Request regarding purchase order information from Nadine Weeden, SmartProcure.
9. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> October 19, 2015
<> November 16, 2015
<> December 14, 2015
Tentative Meetings for January-June 2016
(Action will take place on these meeting dates at the January 18 Organizational Meeting)
<> January 18, 2016 (Organizational meeting)
<> February 15, 2016
<> March 21, 2016
<> April 18, 2016 (Budget Workshop)
<> May 16, 2016
<> June 13, 2016
<> June 27, 2016
10. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
10.1. Hearing from Board Members
10.2. Announcements from Superintendent Sharrow
11. ADJOURNMENT
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