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June 22, 2015 at 7:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Wasserman
____ Vice President Brandstadt
____ Secretary Baker
____ Treasurer Singer
____ Member Frazee
____ Member Gorton
____ Member McFarland

Central Staff:
Mr. Sharrow, Superintendent
Mr. Verlinde, Assistant Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
2. CONSENT AGENDA
2.1. Approval of the Meeting Minutes from the June 8, 2015 Regular Meeting and the June 15, 2015 Special Meeting.
2.2. The following staff members have announced their resignation effective as of the dates indicated:
Description:  <> Darian Forsberg, Paraprofessional, Carpenter Street School, June 10, 2015
<> Patricia F. Sawicki, Paraprofessional, Adams Elementary, June 10, 2015
2.3. District/School Improvement Plans
Description:  In compliance with Public Act 335, the District School Improvement Committee reviewed and gave feedback on each of the Building School Improvement Plans and the District Improvement Plan. These plans describe the strategies that each building will implement to move toward 100% student proficiency. The law requires the Board to approve for submission the District Plan and each of the Building Plans. The administration recommends approval of these plans for submission.
2.4. The following book was presented for the 28-day period of examination on May 18.
Description:  This book will be used for Algebra .2, Integrated Math 1 and Integrated Math 2:
    Title:                   Glencoe Algebra 1
    Author:               Carter, Cuevas, etc.
    Publisher:           McGraw Hill
    Copyright:          2014
The administration recommends approval of this book.  If approved, this purchase is contingent on the available funding as approved in the 2015-16 budget.
2.5. Seat Time Waiver Application
Description:  As a follow up to the previous presentation, Midland Public Schools Online Learning…Remodeled, administration is seeking approval of a Seat Time Waiver Application and Implementation Plan to be submitted to the Michigan Department of Education.  A Midland Public Schools Seat Time Waiver is included in our vision for redefining and improving our online learning programs.
2.6. Asbestos Abatement at Northeast and Jefferson Middle Schools
Description:  On June 9, 2015 formal bids were received for asbestos abatement for boiler installation projects at Jefferson and Northeast Middle Schools.  Nova Environmental, Inc., the District’s environmental consulting services firm, prepared the bid package and handled the bid opening.  It is recommended that the District accept the bid from Quality Environmental Services, Inc. of Gladwin, Michigan for $54,130.  It is also recommended that the District accept the alternate bid for the removal of insulation from the additional tank at Northeast Middle School for $3,400.  This is an excellent price to do the additional work and will save the district money in the future if that tank ever needs to be repaired or replaced.  This work is part of the Bond Projects utilizing Series 1 Bonds approved by the State of Michigan Department of Treasury and passed by Midland Public Schools' voters.
2.7. District Custodial Supplies for 2015-16 school year
Description:  Bids have been accepted and a tabulation is provided for Custodial Supplies for the 2015-2016 fiscal year.  The administration recommends issuing purchase orders to the following low bidders:
<> Arnold Sales of Bay City, MI, low bidder for toilet tissue, for the amount of $8,140.50.   
<> Midland Chemical of Midland, MI, low bidder for Pink Office Hand Soap, 33-gallon garbage liners, and 44-gallon garbage liners, for the amount of $10,175.40
<> Midland Paper of Midland, MI, low bidder for AFFEX Hard Wound Towels, low bidder for preferred product for High School Gym Floor Finish and the supplies to apply the finish for the amount of $26,946.14.
Funding for these supplies is included in the Facilities and Maintenance Budget.
2.8. Warehouse Painting
Description:  Bids have been accepted and a tabulation is provided for the preparation and painting of the walls, ceiling and wood shelving in the main warehouse.  The administration recommends issuing a purchase order to the low bidder, Hock Painting, Inc, of West Branch, MI for $5,333.
2.9. Approval of the payment of school system's bills for the month of May 2015, as listed in the check registers prepared by Ms. Laux, in the total amount of $7,374,145 is recommended. The distribution of obligations, by fund, is included in the documentation.
2.10. Legal Invoices for Payment
Description:  Approval is requested to authorize payment for the following invoices:
<> Dearborn Public Schools, Equity for Excellence, $2,969.87, May 30, 2015, Prof. Legal Fees
<> Secrest Wardle, $1,215.28, June 10, 2015, Prof. Legal Fees Related to Adair Litigation
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
FOR ACTION
3.1. 2014-15 Final Budget Adjustments (Cooper)
3.2. Approval of 2015-16 Budget (Sharrow)
3.3. Salary Adjustments for Employee Groups for 2015-16 (Sharrow)
3.4. Superintendent Contract Renewal (Wasserman)
3.5. 2015 Bond Proceeds Investment Advisory Services by Stauder, Barch & Associates, Inc. (Sharrow)
3.6. Specialized Computers for CAD, Tech Ed, and Graphic Arts Lab (Verlinde)
Description:  Administration is seeking approval to deliver a purchase order to Sehi Computer Products of Rochester, MI for $382,185 as part of the computer lab replacement program in the Technology Bond. The pricing is for 171 HP Z1 G2 All-in-One computers. This price also includes, imaging, asset tagging, delivery, and setup for these systems. The pricing provided is REMC bid pricing and follows Board purchasing policy. These computers will provide the capacity necessary to service the needs of these specialized labs for the next five years. These systems are designed to excel at this type of computing and provide similar performance in year five as they provide in year one.  This expenditure is included in the Technology Bond budget for series one and has been reviewed by Barton Malow.
3.7. Staff Replacement Laptops (Verlinde)
Description:  Administration is seeking approval to deliver a purchase order to Inacomp of Southfield, MI for $43,087 as part of the staff computer replacement program in the Technology Bond. The pricing is for 45 HP ProBook 640 G1 computers, 23 supporting docking stations and 38 monitors. This price also includes, imaging, asset tagging, and delivery for these systems. The pricing provided is REMC bid pricing and follows Board purchasing policy. These computers will replace computers that are five years old and older. We will also be reusing 21 computers that are less than 1-4 years old that are coming back from retirees and resignations.  This expenditure is included in the Technology Bond budget for series one and has been reviewed by Barton Malow.
3.8. Enhanced Access Computers for Middle School Students (Verlinde)
Description:  Administration is seeking approval to deliver a purchase order to Inacomp of Southfield, MI for $906,889 as part of providing students enhanced access to computers at the Middle Schools from the Technology Bond. The pricing is for 1900 HP ProBook 11 EE laptop computers. This price also includes, imaging, asset tagging, and delivery. The 1900 computers include spare computers for times when student computers are out for service and also to provide machines as new students enter the district. The pricing provided is from State of Michigan Technology Readiness Infrastructure Grant (TRIG) SPOT bid and follows Board purchasing policy.  This expenditure is included in the Technology Bond budget for series one and has been reviewed by Barton Malow.
4. REQUESTS TO ADDRESS THE BOARD
Description:  No hearings have been requested.
5. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Pam Singer; Staff Resource Person:  Mr. Cooper
5.1. Finance, Facilities and Operations (FFO) Study Committee Minutes from June 8, 2015 (Ms. Singer, Chair)
5.2. For Information--Gifts totaling $4,900.
Description:  <> $4,000.00 for Midland High Softball Field public address system from Michigan Baseball Foundation
<> $   700.00 for Dow High Football program from Phil Leigeb c/o Midland Area Community Foundation
<> $   200.00 for transportation costs for Young Entrepreneurs Academy From Midland Area Chamber of    Commerce.
5.3. For Information--Gifted Local Artist, Mr. Arnold Kolb, has donated a number of beautiful pieces of his artwork, which will be displayed at the Administration Center, H. H. Dow High School and Midland High School.
5.4. For Action--Gifts totaling $17,195.00
Description:  <> $17,195.00 for laptop computers and computer cart from Woodcrest Elementary PTO.
6. HUMAN RESOURCES
Description:  Study Committee Chair: Scott McFarland; Staff Resource Person:  Mr. Verlinde
6.1. The Board and Staff extend their sincere sympathies to the family of Ms. Hazel Mayor who passed away on June 10, 2015. Ms. Mayor was a paraprofessional in the transportation department for twenty years, retiring in 1997.
7. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
7.1. For Information--Letters from the Board of Education or the school system to:
Description:  National Energy Foundation
Midland Kiwanis Foundation
Midland Area Community Foundation
Midland Kiwanis Foundation
Adams Elementary PTO
7.2. FOIA Requests have been received from:
Description:  <> Jarrett Skorup, Mackinaw Center for Public Policy, requesting name, compensation and benefit information for the school union official.
<> Amy Richards, SmartProcure, requesting purchase order information.
8. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> July 20, 2015
<> August 17, 2015
<> September 21, 2015
<> October 19, 2015
<> November 16, 2015
<> December 14, 2015
9. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
9.1. Hearing from Board Members
9.2. Announcements from Superintendent Sharrow
10. ADJOURNMENT
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