Meeting Agenda
1. Call to Order
2. BOARD EXECUTIVE SESSION 5:00-6:00 PM - Closed to the Public  ORS 192.660(2)(d) & ORS 192.660(2)(f)
2.A. Collective Bargaining
2.B. Review Records Exempt by Law from Public Inspection
3. BOARD REGULAR SESSION - Begins at 6:00 PM
4. Pledge of Allegiance
5. Approval of February 21, 2017 Board Agenda  (ACTION)
6. Say Something Positive
7. Superintendent's Report
8. Consent Agenda (ACTION)
8.A. Routine Personnel Items - February 2017
8.A.1. Coaches - February 2017
8.B. Out of State Travel Request(s):
8.B.1. Fleming Middle School teacher Jerry Wilder requests out of state travel permission for the Fleming eighth grade band for their annual trip to Six Flags in Vallejo, California. The date of the trip is June 10-11, 2017.  
8.B.2. Director Jessica Durrant requests approval to have a group of eleven people (teachers, administrators and ELL department) attend the SIOP training in Austin, Texas on May 11-13, 2017.  The total cost will be paid out of a $90,000 grant that was awarded to our district to support our ELL program at all schools.
8.C. Grant Request(s):
8.C.1. Lincoln Savage MS Principal Mark Higgins requests approval to apply for a COSA grant with a potential to gain up to $3,000.  The funds would be used to purchase a new washing machine to launder uniforms.
8.C.2. Ft. Vannoy teacher Lindsay Devore would like to apply for a $1500 Grants Pass Rotary grant for more technology in the classroom.  She would also like to apply for a Walmart grant in March for the same resource.
8.C.3. District Accountant Lisa Cross would like the board to approve a Facility Grant application to be submitted to the Oregon Department of Education for an amount not to exceed $9,504.  
8.C.4. Illinois Valley HS College & Career Center requests permission to respond to the Ford Family Foundation Request for Proposal regarding education for job readiness.  The C&C Center would like to seek funding to create and maintain a student internship/apprenticeship program utilizing local business and industry to coach high school students in real life job skills.  Ford Foundation anticipates an average grant fulfillment of $50,000, with multiple projects funded.
9. Community Comments
10. Reports - No Action
10.A. Toys for Tots Event
10.B. Williams Elementary School Future Viability - Update
10.C. PERS Update
10.D. School Board Member Positions
11. Action Items
11.A. 2017-18 Superintendent Position
11.B. SOESD Local Service Plan
11.C. Resolution (#2A) to Identify Construction Excise Tax Rate
11.D. Resolution (#3) to Allow Interfund Loans
11.E. Budget Committee Positions
11.E.1. Zone III
11.E.2. Zone V
11.F. Request for 14 Hour Waiver from ODE due to Inclement Weather
11.G. 2016-17 Calendar Revision due to Snow Days
12. Communication to the Board (No Action - Read Only)
12.A. Enrollment Reports
12.B. Financial Reports
12.C. Payables
12.D. Site Council Minutes
12.D.1. Applegate School
12.D.2. Lincoln Savage Middle School
12.D.3. Lorna Byrne Middle School
12.D.4. Ft. Vannoy Elementary
12.D.5. North Valley High School
12.D.6. Williams Elementary
12.D.7. Madrona Elementary
12.D.8. Fruitdale Elementary
12.D.9. Hidden Valley High School
12.D.10. Illinois Valley High School
12.D.11. Fleming Middle School
12.D.12. Evergreen Elementary
12.D.13. Manzanita Elementary
12.E. School Newsletters
12.E.1. Applegate School
12.E.2. Manzanita Elementary
12.E.3. Madrona Elementary
12.E.4. Evergreen Elementary
12.E.5. Hidden Valley High School
12.E.6. Fruitdale Elementary
12.E.7. Illinois Valley High School
12.E.8. Ft. Vannoy Elementary
12.E.9. Williams Elementary
12.E.10. Lorna Byrne Middle School
12.E.11. North Valley High School
12.E.12. Lincoln Savage Middle School
12.E.13. Fleming Middle School
13. Suggested Future Agenda Items
14. Future Meeting Dates:
14.A. Board Regular Session - Tuesday, March 7, 2017 - 6:00 p.m. - District Office
14.B. Board Work Session - Tuesday, April 4, 2017 - 5:00 p.m. - District Office
14.C. Board Regular Session - April 18, 2017 - 6:00 p.m. - Lorna Byrne Middle School
15. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: February 21, 2017 at 6:00 PM - Regular Session
Subject:
1. Call to Order
Presenter:
Danny York, Board Chair
Subject:
2. BOARD EXECUTIVE SESSION 5:00-6:00 PM - Closed to the Public  ORS 192.660(2)(d) & ORS 192.660(2)(f)
Subject:
2.A. Collective Bargaining
Subject:
2.B. Review Records Exempt by Law from Public Inspection
Subject:
3. BOARD REGULAR SESSION - Begins at 6:00 PM
Subject:
4. Pledge of Allegiance
Presenter:
Danny York, Board Chair
Subject:
5. Approval of February 21, 2017 Board Agenda  (ACTION)
Presenter:
Danny York, Board Chair
Subject:
6. Say Something Positive
Presenter:
Danny York, Board Chair
Subject:
7. Superintendent's Report
Presenter:
Dave Valenzuela, Superintendent
Subject:
8. Consent Agenda (ACTION)
Description:
Items in the Consent Agenda will be approved by a single motion unless a member of the Board or Superintendent requests that an item or items be removed and voted upon separately.
Subject:
8.A. Routine Personnel Items - February 2017
Attachments:
Subject:
8.A.1. Coaches - February 2017
Attachments:
Subject:
8.B. Out of State Travel Request(s):
Subject:
8.B.1. Fleming Middle School teacher Jerry Wilder requests out of state travel permission for the Fleming eighth grade band for their annual trip to Six Flags in Vallejo, California. The date of the trip is June 10-11, 2017.  
Attachments:
Subject:
8.B.2. Director Jessica Durrant requests approval to have a group of eleven people (teachers, administrators and ELL department) attend the SIOP training in Austin, Texas on May 11-13, 2017.  The total cost will be paid out of a $90,000 grant that was awarded to our district to support our ELL program at all schools.
Attachments:
Subject:
8.C. Grant Request(s):
Subject:
8.C.1. Lincoln Savage MS Principal Mark Higgins requests approval to apply for a COSA grant with a potential to gain up to $3,000.  The funds would be used to purchase a new washing machine to launder uniforms.
Attachments:
Subject:
8.C.2. Ft. Vannoy teacher Lindsay Devore would like to apply for a $1500 Grants Pass Rotary grant for more technology in the classroom.  She would also like to apply for a Walmart grant in March for the same resource.
Attachments:
Subject:
8.C.3. District Accountant Lisa Cross would like the board to approve a Facility Grant application to be submitted to the Oregon Department of Education for an amount not to exceed $9,504.  
Attachments:
Subject:
8.C.4. Illinois Valley HS College & Career Center requests permission to respond to the Ford Family Foundation Request for Proposal regarding education for job readiness.  The C&C Center would like to seek funding to create and maintain a student internship/apprenticeship program utilizing local business and industry to coach high school students in real life job skills.  Ford Foundation anticipates an average grant fulfillment of $50,000, with multiple projects funded.
Attachments:
Subject:
9. Community Comments
Description:
The Board values input from patrons and, as part of its regular agenda items, there will be 20 minutes allotted time for public input.
Subject:
10. Reports - No Action
Subject:
10.A. Toys for Tots Event
Presenter:
Celeste Guillory, Rogue Valley Young Marines
Subject:
10.B. Williams Elementary School Future Viability - Update
Presenter:
Stephanie Allen-Hart, Director
Subject:
10.C. PERS Update
Presenter:
Lisa Cross, District Accountant
Subject:
10.D. School Board Member Positions
Presenter:
Danny York, Board Chair
Attachments:
Subject:
11. Action Items
Subject:
11.A. 2017-18 Superintendent Position
Presenter:
Danny York, Board Chair
Subject:
11.B. SOESD Local Service Plan
Presenter:
Dave Valenzuela, Superintendent
Attachments:
Subject:
11.C. Resolution (#2A) to Identify Construction Excise Tax Rate
Presenter:
Lisa Cross, District Accountant
Attachments:
Subject:
11.D. Resolution (#3) to Allow Interfund Loans
Presenter:
Lisa Cross, District Accountant
Attachments:
Subject:
11.E. Budget Committee Positions
Presenter:
Lisa Cross, District Accountant
Attachments:
Subject:
11.E.1. Zone III
Subject:
11.E.2. Zone V
Subject:
11.F. Request for 14 Hour Waiver from ODE due to Inclement Weather
Presenter:
Dave Valenzuela, Superintendent
Attachments:
Subject:
11.G. 2016-17 Calendar Revision due to Snow Days
Presenter:
Dave Valenzuela, Superintendent
Attachments:
Subject:
12. Communication to the Board (No Action - Read Only)
Subject:
12.A. Enrollment Reports
Attachments:
Subject:
12.B. Financial Reports
Attachments:
Subject:
12.C. Payables
Attachments:
Subject:
12.D. Site Council Minutes
Subject:
12.D.1. Applegate School
Attachments:
Subject:
12.D.2. Lincoln Savage Middle School
Attachments:
Subject:
12.D.3. Lorna Byrne Middle School
Attachments:
Subject:
12.D.4. Ft. Vannoy Elementary
Attachments:
Subject:
12.D.5. North Valley High School
Attachments:
Subject:
12.D.6. Williams Elementary
Attachments:
Subject:
12.D.7. Madrona Elementary
Attachments:
Subject:
12.D.8. Fruitdale Elementary
Attachments:
Subject:
12.D.9. Hidden Valley High School
Attachments:
Subject:
12.D.10. Illinois Valley High School
Attachments:
Subject:
12.D.11. Fleming Middle School
Attachments:
Subject:
12.D.12. Evergreen Elementary
Attachments:
Subject:
12.D.13. Manzanita Elementary
Attachments:
Subject:
12.E. School Newsletters
Subject:
12.E.1. Applegate School
Attachments:
Subject:
12.E.2. Manzanita Elementary
Attachments:
Subject:
12.E.3. Madrona Elementary
Attachments:
Subject:
12.E.4. Evergreen Elementary
Attachments:
Subject:
12.E.5. Hidden Valley High School
Attachments:
Subject:
12.E.6. Fruitdale Elementary
Attachments:
Subject:
12.E.7. Illinois Valley High School
Attachments:
Subject:
12.E.8. Ft. Vannoy Elementary
Attachments:
Subject:
12.E.9. Williams Elementary
Attachments:
Subject:
12.E.10. Lorna Byrne Middle School
Attachments:
Subject:
12.E.11. North Valley High School
Attachments:
Subject:
12.E.12. Lincoln Savage Middle School
Attachments:
Subject:
12.E.13. Fleming Middle School
Attachments:
Subject:
13. Suggested Future Agenda Items
Presenter:
Danny York, Board Chair
Subject:
14. Future Meeting Dates:
Subject:
14.A. Board Regular Session - Tuesday, March 7, 2017 - 6:00 p.m. - District Office
Subject:
14.B. Board Work Session - Tuesday, April 4, 2017 - 5:00 p.m. - District Office
Subject:
14.C. Board Regular Session - April 18, 2017 - 6:00 p.m. - Lorna Byrne Middle School
Subject:
15. Adjournment
Presenter:
Danny York, Board Chair

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