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November 9, 2020 at 5:30 PM - Regular Meeting

Minutes
1. Call Meeting to Order
2. Pledge of Allegiance
3. Roll Call and Establish a Quorum
4. Additional Items
5. Public Comment
6. Agenda
6.A. Consent Agenda:  Cinda Jensen
 (2 minutes)
All items listed below are considered to be routine by the Crosslake Community School Board of Education and will be acted upon by one motion; however, any Board member may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
6.A.1. Board of Education Minutes from October 12, 2020 Regular Board meeting
Board of Education Minutes from October 28, 2020 Special Board meeting
6.A.2. Finance Meeting Minutes
6.A.3. EE Committee Meeting Minutes
6.A.4. Community Engagement Committee Meeting Minutes
6.A.5. Facilities Committee Meeting Minutes
6.A.6. Wellness Committee Meeting Minutes
6.A.7. Personnel
6.A.8. Food Service Reports
6.A.9. Donations
Description: 
Brenda Marks - School Supplies
Sandra Anderson - fabric panels and artwork
Kitty Daniels - student and adult masks
Knights of Columbus Crosslake Council #9657 - winter coats
6.B. Greenleaf of Environmental Literacy
Presenter:  Mara Powers
Description: 
Fresh Air Classrooms
6.C. Action Items: Cinda Jensen (5 minutes)
6.C.1. Review and Approve September 2020 Financial Information
6.C.2. Certify Election Results
Description: 
Teacher Position (2 year term) Beverly Loeffer
Parent Position (2 year term) Cinda Jensen
Parent Position (1 year term) Kysa Corbett

Unfilled Positions:
Parent Position (1 year term)
Community Position (1 year term)
6.C.3. Board of Education Openings
Description: 
Extended Election Process to Fill Two BOE Openings:
  • We continue to have two BOE openings, both of which are two-year terms: 1) Parent Member, and 2) Community Member
  • We will attempt to fill these roles via an extended election process
  • Marketing and recruiting will begin immediately [CCS Staff and BOE are encouraged to actively search for candidates]
  • All interested candidates must submit a bio / letter of interest no later than December 1st to CCS 
  • Our current Election Officials will manage this election. The election will run from December 7-11 [ending at 4 pm on 12/11] with bios / letters of interest being sent to all voting individuals on December 4.
  • Given CCS will be Distance Learning, therefore, all voting will take place digitally via Survey Monkey
  • Winners and candidates not selected will be notified by the Board Chair no later than December 14
  • Election Results will be certified at the December 14 BOE Meeting
  • New BOE members will join the January 11 BOE Meeting and Onboarding will begin immediately [guided by Board Chair]

 
6.C.4. Pedestrian Safety on Highway 66
Presenter:  Cliff Skagen
Description:  Letter of support for Pedestrian Safety Project on HWY 66 from Crow Wing County and the City of Crosslake.
6.D. Information/Discussion Items: (30 minutes)
6.D.1. Policy Review
419 Tobacco-Free Environment; Possession and Use of Tobacco,Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
Description: 
Policy 419 adds vaping awareness and prevention instructions; updates definitions.

 
6.D.2. Strategic Plan Realigment
6.D.3. Bylaws Update
Description: 
Opportunity for second read of proposed updated Bylaws dated 10/12/2020
6.D.4. Rescind Policies formerly Approved
Description: 
The following policies are now incorporated into the Bylaws:
201 Legal Status of School Board (5/4/2018)
202 School Board Officers (5/13/2019)
210 Conflict of Interest (7/15/2020)
214 Out of State Travel by School Board Members (8/10/2020)
6.D.5. Professional Development
Description: 
Faculty and Staff
Board of Education
Sharing of Professional Development Events
6.D.6. Board Training
Presenter:  Cliff Skagen
Description: 
MDE Assurance of Compliance and Mandated Reporting Training

A cursory review of references used to report CCS' Annual Assurance of Compliance and Mandated Reporting.  CCS has verified there is a copy of each of these laws in the Office Manager's office.
6.E. Reports: (55 minutes)
6.E.1. Executive Director Report: Cliff Skagen (5 minutes) 
Description: 
CCS ADM Breakdown School Year 20-21
10/31/2020
Budgeted ADM is 325
ADM Submitted to State is 348
Total Number of Students is 361
Number of Online Students is 219
Number of Seat-Based Students is142
6.E.2. EE Committee Report: Lance Swanson (5 minutes)
6.E.3. Finance Committee Report: Beverly Loeffler (5 minutes)
6.E.4. Academic Performance/Assessment Results: Beverly Loeffler (5 minutes)
6.E.5. Wellness Committee: TBD (5 minutes)
6.E.6. Community Engagement Committee: Heidi O'Brien (5 minutes)
6.E.7. Marketing Committee: TBD (5 minutes)
6.E.8. Facilities Committee: Shane Gordon (5 minutes)
6.E.9. Director Evaluation Committee: TBD (5 minutes)
7. Authorizer Update:
7.A. Environmental Notes
7.B. Board Observation Feedback
7.C. Sounding Board
8. December  Meeting Preparation: Cinda Jensen (5 minutes)
8.A. Suggestions for Discussion Topics for Next Meeting
8.B. Policy Review
8.C. Approve Bylaws
9. Board Meeting Evaluation:
10. Adjourn the Regular Board of Education Meeting

Next regular Board of Education meeting: December 14, 2020 at 5:00 p.m.
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