September 23, 2025 at 5:30 PM - Regular School Board

I. Notice of quorum, call to order and roll call (OTHER)

II. Pledge of Allegiance (OTHER)

III. Invocation (OTHER)

IV. Public Comment (SYNERGY & TEAMWORK)

V. Governance (SYSTEMS & PROCESSES)

V.A. Consider and take appropriate action to appoint a candidate to fill the Board of Directors vacancy of Dr. Maria Esther Rodriguez Nguma

VI. Recognitions  (OTHER)

VI.A. Student Attendance - Elementary & Secondary Campus Winner

VI.B. Staff Attendance - August Staff Campus Champions

VII. Lone Star Governance

VII.A. Informational Presentation - State Assessment Results (OTHER)

VII.B. Informational Presentation - State Compensatory Education Evaluation (OTHER)

VII.C. Consider and take appropriate action to approve Time Use Tracker for August 29, 2025 Regular Board Meeting (SYSTEMS & PROCESSES)

VII.D. Board review and discussion of Board Self-Constraints (OTHER)

VIII.  Consent Agenda (SYSTEMS & PROCESSES)
All items listed below are considered routine by the Board of Directors and will be enacted with one motion.  There will be no separate discussion of items unless a board member so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 

VIII.A. Governance

VIII.A.1. Consider and take appropriate action to approve August 29, 2025 Regular School Board Meeting Minutes

VIII.A.2. Consider and take appropriate action to approve the renewal of the Texas Public Charter School Association membership for the 2025 - 2026 school year FUND:420 - General

VIII.A.3. Consider and take appropriate action to approve the updated Module 1 - Governance Board Policies

VIII.A.4. Consider and take possible action on Board Resolution for Compliance with Texas Education Code Section 11.005 (Prohibition on DEI Duties) and Section 28.0022 (Certain Instructional Requirements and Prohibitions)

VIII.B. Business & Finance

VIII.B.1. Consider and take appropriate action to approve the renewal engagement letter with Haynie & Company for 2024 - 2025 audit services and preparation of Form 990 

VIII.B.2. Ratification to approve the renewal consulting services agreement with Afton related to maintain long-range financial model aligned with the strategic plan of Vanguard Academy effective October 1, 2025 to December 1, 2025

VIII.B.3. Ratification to approve SchoolMint Inc. Agreement for professional development services to provide trainings on the student registration software for the 2025 - 2026 school year

VIII.B.4. Ratification to approve the Independent Contractor Agreement with Martha Arellano for services related to strategic objectives and operations for procurement and accounts payables as needed, effective September 15, 2025 and continuing until terminated in accordance with the terms of the agreement

VIII.C. Curriculum & Instruction

VIII.C.1. Career & Technical Education

VIII.C.1.a. Ratification to approve CollegeSpring Program Services Agreement to provide ACT/SAT/TSIA test prep, teacher training, instructional coaching, practice tests, and performance reporting, effective August 1, 2025 to June 30, 2026

VIII.C.2. Curriculum & Instruction

VIII.C.2.a. Ratification to approve the renewal of IXL Learning site licenses for core subjects (Math, ELA, Science and Social Studies), a web-based supplemental instructional platform offering interactive practice, standards-aligned content, real-time diagnostics, and data reports to support differentiated instruction and track student progress effective September 2, 2025 to September 2, 2026 FUND: 420-General, State Comp

VIII.C.2.b. Ratification to approve amendment to the Follet Destiny Solution Agreement for the  Library and Resource Manager software and services, supporting library and device inventory management at Monet Elementary FUND: 258 - School Charter Program
 

VIII.C.3. Special Programs & Services

VIII.C.3.a. Consider and take appropriate action to approve the renewal of Curriculum & Associates, LLC for the Ellevation TX subscription, a web-based platform that supports English Language Learners by centralizing student data, streamlining compliance tasks and the LPAC process, and providing instructional resources and professional development for teachers, effective September 1, 2025 to July 31, 2026 FUND: 420 - General, State Bilingual

VIII.C.3.b. Consider and take appropriate action to approve the Independent Contractor Agreement with The Guiding Light Visual Impairment Services, LLC to provide Orientation and Mobility services for students, effective September 1, 2025 to September 1, 2026 FUND: 420 - SPED

VIII.D. Human Resources

VIII.D.1. Ratification to approve an affiliation agreement with the University of Texas Rio Grande Valley to support students enrolled in the Principal Certification program, effective August 1, 2025 to July 31, 2030 

VIII.E. Institutional Advancement & Communications

VIII.E.1. Consider and take appropriate action to approve the purchase of (6) new cell phones for Parental Engagement and the upgrade of (2) phones for the Institutional Advancement and Communications Department effective October 1, 2025 to September 30, 2026

VIII.E.2. Ratification to approve the Independent Contractor Agreements to be utilized to create and support outreach efforts for Vanguard Academy in regard to creating a positive school culture through dissemination of campus information on parent involvement and engagement strategies, effective August 1, 2025 through June 30, 2026

• Jose Flores, Esmeralda Chavez, Gabriela Chavez, Martha Delgado, Viviana Carolina, Sandoval Talamantes, and Laura Villegas

VIII.F. Student Support Services

VIII.F.1. 21st Century Learning - ACE

VIII.F.1.a. Consider and take appropriate action to approve the Texas ACE Program and the Prairie View A&M Cooperative Extension program to provide curriculum-designed sessions on mental health, nutrition, and financial literacy for grades Kinder - 12th grade for the 2025 - 2026 school year  

VIII.F.2. Fine Arts

VIII.F.2.a. Consider and take appropriate action to approve the Independent Contractor Agreements for the provisions of instructional services to participating students, effective October 1, 2025 to May 31, 2026

• Rebecca Segovia, Bernice A. Varela Garcia, America Gallegos, Diana Juarez, Laney Lopez, and Odalys Villagran - Dance Choreography Services
• Tido Janseen, Jairo Garza - Orchestra String Services
• Juan M. Vasquez, Guadalupe Cantu - Mariachi Services

VIII.F.2.b. Ratification to approve the Independent Contractor Agreement for the provisions of instructional services to participating students, effective September 1, 2025 to May 31, 2026

• Sara Centeno - Brass Lesson Services
• Ying Chin Jeter - Double Reed Lesson Services
• Jacob Robledo - Orchestra String Lesson Services
• Jennifer Gifford Banda - Orchestra String Lesson Services

VIII.G. Operations & Infrastructure

VIII.G.1. Consider and take appropriate action to approve Copy Graphics purchase of black copier for Vang Gogh Library and Mozart ECHS, including service plan OMNIA #R241203

VIII.G.2. Consider and take appropriate action to approve ProTech Mechanical, Inc.  Maintenance agreement to provide quarterly services for the HVAC systems for Beethoven ECHS, Mozart Elementary and Rembrandt Early Childhood Center

VIII.G.3. Consider and take appropriate action to approve SHI for the Kaseya Spanning cloud services for a 2025 - 2027 school year

VIII.G.4. Consider and take appropriate action to approve SHI purchase of Adobe software services, including Adobe Sign and Creative Cloud TIPS 230105

VIII.H. End of Consent Agenda

IX. Finance 

IX.A. Informational Presentation - FYE August 2025 Preliminary Financial Statements (OTHER)

IX.B. Informational Presentation - FYE 2024 Preliminary Charter FIRST 2024 - 2025 (OTHER)

IX.C. Consider and take appropriate action to approve Budget Amendment #1 for the 2025 - 2026 fiscal year (SYSTEMS & PROCESSES)

X. Governance (SYSTEMS & PROCESSES)

X.A. Consider and take appropriate action to approve the updated Organizational Chart 

X.B. Consider and take appropriate action to approve Superintendent's Performance Evaluation

XI. Human Resources (SYSTEMS & PROCESSES)

XI.A. Consider and take appropriate action to approve Employment of Professional and Non - Professional Personnel

XI.B. Consider and take appropriate action to approve Retirement and Resignation of Professional and Non - Professional Personnel

XI.C. Consider and take appropriate action to approve the 2025 - 2026 Compensation Plan updates

XI.D. Consider and take possible action on Level III Grievance filed by district employee R.C

XII. Executive Session (SYNERGY & TEAMWORK)
Convene in closed session pursuant to Texas Government Code sections 551.071, 551.072, 551.074, 551.076

XII.A. Section 551.074 - Board review of Employment of Professional and Non - Professional Personnel

XII.B. Section 551.074 - Board review of Retirement and Resignation of Professional and Non - Professional Personnel

XII.C. Section 551.074 - Board discussion on personnel matters

XII.C.1. Deliberation of Level III Grievance filed by district employee R.C

XII.C.2. Board interview and discussion of possible candidate for Board of Directors vacancy

XII.C.3. Board review of the 2025 - 2026 Compensation Plan updates

XII.C.4. Board reveiw of the updated Organizational Chart

XII.C.5. Board discussion and review of Superintendent Performance Evaluation and related governance items (Board Self-Constraints)

XII.D. Section 551.071 - Board discussion on legal matters with legal counsel

XII.E. Section 551.072 - Board review and discussion of property acquisitions

XII.F. Section 551.076 - Board deliberation regarding security devices or security audits

XII.F.1. Board review of Intruder Detection Audit Report for Mozart Early College High School

XIII.  Adjournment (OTHER)

The notice for this meeting was posted in compliance with the Texas Open Meetings Act on Wednesday, September 17, 2025 at 5:00 pm.