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October 12, 2020 at 7:00 PM - Regular Meeting

Agenda
1. Call to Order / Roll Check / Vision and Mission Statement - 5 Minutes
Presenter:  Board Chair Eva Skuratowicz
2. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
Presenter:  Board Chair Eva Skuratowicz
Description:  It is recommended that the Board adopt the agenda for October 12, 2020.
QUESTION: Should the Board adopt the October 12, 2020, Regular Session agenda as presented?
3. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:  Board Chair Eva Skuratowicz
Description:  It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the consent agenda for October 12, 2020, as presented?
3.A. Approval of Minutes
Description:  Regular Session September 14, 2020, and Special Session September 28, 2020.
 Please see attached.
Attachments: (2)
3.B. Personnel Report for October
Attachments: (1)
3.C. Pinehurst Tuition and Travel Agreement
Description:  The annual renewal of the long-standing agreement between the Ashland School District and Pinehurst School regarding tuition and transportation.
Attachments: (1)
4. Recurring Reports
4.A. Ashland Education Association
Presenter:  AEA Representative Alan Parowski
Description:  An update on the recent activities of the AEA membership.
4.B. Oregon School Employees Association
Presenter:  Serena Robinson, OSEA Chapter 42 Secretary
Description:  An update on the recent activities of the Oregon School Employees Association Chapter 42.
4.C. Ashland Schools Foundation
Presenter:  ASF Executive Director Susan Bacon
Description:  A report on the work of the Ashland Schools Foundation and its upcoming annual Fall Monster Dash (virtual).
5. Board Reports
5.A. Indigenous Peoples Day
Presenter:  Board Chair Eva Skuratowicz
5.B. YAAL (Youth Activities and Academics Levy)
Progress report on the ballot measure effort to renew the levy on November 3.
Presenter:  YAAL Committee Chair Juli DiChiro
5.C. Facilities Naming Committee
Presenter:  Board Chair Eva Skuratowicz
Description:  Board members will report on recent work to appoint a committee to review the names of all district facilities.
5.D. Update on revising the Whistleblower Policy
Presenter:  Director Jim Westrick
Attachments: (1)
6. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals who have submitted written comments to the Board.)
While meetings continue to be held virtually, only written comments will be accepted. 
Presenter:  Board Chair Eva Skuratowicz
Description:  Please send written public comments to Jacqueline.Schad@ashland.k12.or.us
  • Clearly label the subject line as: "Public comment" and include the topic. Example: "Public Comment: Assessment."
  • Public comments or testimony submitted the morning of the Board meeting or during the Board meeting will be posted within 48 business hours.
7. District Staff Updates
7.A. Superintendent Report
Description:  The Superintendent will report on items of interest.
7.A.1) Update on student Athletics and Activities
Presenter:  AHS Principal Ben Bell and Athletics & Activities Director Karl Kemper
Description:  Administrators will share an update on the resumption of limited student athletics and activities.
7.A.2) Community Service Hours Requirement for AHS Class of 2022
Presenter:  AHS Principal Ben Bell & Superintendent Bogdanove
Description:  The Board will discuss revising the required number of hours of community service for students expected to graduate in the Class of 2022.
7.A.3) Division 22 Assurances Report
Presenter:  Superintendent Samuel Bogdanove
Description:  The Board will receive the annual report on the Ashland School District's compliance with Oregon Administrative Rule 581-022 as amended for the 2019-2020 school year.
Attachments: (1)
7.B. Capital Bond
Presenter:  ASD Operations Director Steve Mitzel and HMK Program Director Chris McKay
Description:  HMK Program Director Chris McKay will report on recent activities.
7.B.1) Monthly Bond Report through August 2020
Attachments: (1)
7.B.2) GMP for Helman Elementary's early site work. The Board will be asked to approve a contract amendment specifying the Guaranteed Maximum Price for early site work on this project.
Presenter:  HMK Program Director Chris McKay
7.C. Enrollment Report
The Board will receive a preliminary report on school enrollment for 2020-2021.
Presenter:  Director of Student Services Erika Bare
Attachments: (1)
7.D. Schooling Through COVID and Comprehensive Distance Learning
An update on the progress of implementing distance learning and limited in-person instruction.
Presenter:  Director of Programs Christine McCollom
Attachments: (1)
7.E. Finance Report
Presenter:  Director of Finance Alana Valencia
Description:  The Board will receive a report on the current financial condition of the district.
7.E.1) Monthly Finance Report through August 2020
Attachments: (1)
7.E.2) Bond expenditures
7.E.3) Report on Recommendation from District Insurance Committee
Presenter:  Director of Finance Alana Valencia
Description:  The ASD Insurance Committee has approved a recommendation to change health management companies, achieving lower district costs, along with expanded provider networks and lower deductibles for employees. Director Valencia will cover the highlights of the proposal.
Attachments: (3)
8. Unfinished Business
9. New Business
9.A. Approve revisions to the District school calendar for 2020-2021
Presenter:  Director of Human Resources Laurie Rooper
Attachments: (2)
9.B. Ashland School District Student Investment Account Agreement
Presenter:  Director of Finance Alana Valencia
Description:  Review and approval of a revised agreement between the Oregon Department of Education and Ashland School District for first-year spending from Student Success Act-Student Investment Account funds.
Attachments: (1)
9.C. OSBA Recommended Policy Updates
Presenter:  Director of Human Resources Laurie Rooper
Attachments: (1)
9.D. Memorandum of Agreement (MOA) with classified employees.
Presenter:  Director of Human Resources Laurie Rooper
Description:  The Board will review a draft MOA between the Ashland School District and Oregon School Employees Association regarding work re-assignments during Schooling Through COVID.
Attachments: (2)
10. Announcements and Appointments  
Presenter:  Board Chair Eva Skuratowicz
10.A.   The Board will hold a Special and Work Session on Monday, October 26, 2020, at 7:00 pm via Zoom link.
10.B. The next Regular Session Board Meeting will be held on Monday,  November 9, 2020, at 7:00 pm via Zoom link.
10.C. NOTE DATE CHANGE: The Board will hold a Special and Work Session on Monday, November 16 at 7:00 pm location TBD. This is the third Monday, as the following week is Thanksgiving.
11. Adjourn
Description: 

ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2023

A. Improve student achievement
B. Recruit and retain high quality and diverse staff
C. Create and maintain an environment that is welcoming, supportive and inclusive
of all students and staff.
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