July 10, 2023 at 7:00 PM - BOE Regular Session
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1. Call to Order and Roll Check 5 minutes
Presenter:
Board Vice Chair Rebecca Dyson
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2. Land Acknowledgment
Presenter:
Board Vice Chair Rebecca Dyson
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
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3. Administer the Oath of Office to Russell Hatch, a newly elected Board member.
Presenter:
Board Vice Chair Rebecca Dyson
Attachments:
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4. Organization of the Board for 2023-2024 School Year (Policy BC/BCA) 10 minutes
Presenter:
Board Vice Chair Rebecca Dyson
Attachments:
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4.A. Action Item: Election of Board Chair (Policy BCB)
Presenter:
Board Vice Chair Rebecca Dyson
Description:
The floor will be open for nominations for Board Chair for the 2023-2024 school year.
Attachments:
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4.B. Action Item: Election of Board Vice Chair (Policy BCB)
Presenter:
Board Chair
Description:
The floor will be open for nominations for Board Vice-Chair for the 2023-2024 school year.
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5. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.) 5 minutes
Presenter:
Board Chair
Description:
It is recommended that the Board adopt the agenda for July 10, 2023.
QUESTION: Should the Board adopt the July 10, 2023 Regular Session agenda as presented? |
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6. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.) 5 minutes
Presenter:
Board Chair
Description:
It is recommended that the Board approve the consent agenda for July 10, 2023.
QUESTION: Should the Board approve the consent agenda for July 10, 2023 as presented? |
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6.A. Approval of Minutes
Description:
Regular Session June 12, 2023, and Special Sessions June 26 and July 3, 2023.
Attachments:
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6.B. Personnel Actions Report for July 1, 2023
Attachments:
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6.C. Establish Time and Place of Official School Board Meetings (Policy BD/BDA)
Description:
It is recommended that Official School Board Meetings be held at 7:00 p.m. in the Ashland Council Chambers or virtually online on the second Thursday of each month. The Board will generally reserve the fourth Thursday of each month (with occasional exceptions) for Board Special/Work Sessions as needed. In addition, for the next year, the Board may hold extra work sessions devoted to bond projects on the third Thursday or other days of the month.
Attachments:
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6.D. Appoint Clerk (Oregon Revised Statute 332.515)
Description:
It is recommended that Superintendent Samuel Bogdanove be appointed Clerk for the 2023-2024 fiscal year.
Attachments:
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6.E. Appoint Deputy Clerk and Designated Procurement Officer. (Policy BC/BCA)
Description:
It is recommended that Director of Business Services Scott Whitman be appointed Deputy Clerk and Designated Procurement Officer for the 2023-2024 fiscal year.
Attachments:
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6.F. Appoint Budget Officer.
Description:
It is recommended that the Director of Business Services Scott Whitman be appointed Budget Officer for the 2023-2024 fiscal year.
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6.G. Designate Superintendent as District Representative to Submit All Federal Grant Funds. (Policy DGA)
Description:
It is recommended that the Superintendent be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2023-2024 fiscal year.
The Superintendent may, from time to time, designate the Assistant Superintendent to authorize federal grant applications and/or receive federal grant funds.
Attachments:
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6.H. Designate Custodian of Funds. (Policy DGA)
Description:
In accordance with Oregon State Law, the Superintendent/Clerk shall receive, hold in custody, and expend all funds as required by law and as directed by the Board. It is recommended that the Board designate both the Superintendent and the Director of Business Services as custodians of funds so, in the event one or the other of them is indisposed, business can continue on as usual.
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6.I. Fidelity bond amounts/ bonded employees (Policy DH)
Description:
The clerk and Deputy Clerk are bonded for $500,000. Based on OSBA recommendations, all employees of Ashland School District are covered to this level.
NOTE: Policy DH requires "individual fidelity bond coverage or equivalent crime coverage.” This year we will have equivalent crime coverage of up to $500K for any employee crime with a $5K deductible.
Attachments:
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6.J. Select Official Banks (ORS 328.441)
Description:
The district is proposing to use US Bank and Banner Bank as the official banks for the 2023-2024 fiscal year.
Attachments:
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6.K. District Investment Policy (Policy DFA)
Description:
Review and re-adopt district investment policy. Per Oregon law, the District will continue to use the Local Government Investment Pool as its investment fund.
Attachments:
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6.L. Designate Insurance Agent of Record (Policy EIA)
Description:
The district is proposing to use Brown & Brown Northwest as the insurance agent of record for property and casualty risk insurance.
Attachments:
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6.M. Designate Legal Counsel (Policy DJCA)
Description:
The district is proposing to use Hungerford Law and Thad Pauck as legal counsel of record.
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6.N. Establish Mileage Rate for Travel (Policies DLC and EEBB)
Description:
It is recommended that the district use the federal mileage reimbursement rate for any work-related travel incurred by employees.
Attachments:
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6.O. Establish tuition rate for nonresident students (Policy JECB)
Description:
It is recommended that the district impose a tuition rate that matches the Oregon State School Fund General Purpose Grant per Extended ADMw.
Attachments:
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6.P. Designate Official Newspapers of Record
Description:
It is recommended that the Grants Pass Courier be designated as the official newspaper for the district for the 2023-2024 fiscal year.
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6.Q. Willow Wind - Alternative Education Program
Description:
The Board will review and approve the annual program evaluation of the district's alternative education program, Willow Wind.
Attachments:
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7. Board Reports
Presenter:
Board Chair
Description:
Board members will report on recent activities.
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8. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments to the Board regarding topics not on the printed agenda.) Maximum 30 minutes.
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9. District Staff Updates
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9.A. Superintendent Report 5 minutes
Description:
The Superintendent will report on items of interest.
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9.B. Capital Bond 30 minutes
Presenter:
Executive Director of Operations Steve Mitzel & HMK Program Director Mike Freeman
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9.B.1) Monthly Bond Report
Attachments:
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10. Scheduling
Presenter:
Superintendent Samuel Bogdanove
Description:
Lead Team and School Board retreat options.
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11. Announcements and Appointments
Presenter:
Board Chair
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11.A. The Board does not plan to hold work sessions in July.
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11.B. The Board will hold a Regular Session Meeting on Thursday, August 10, 2023, at 7:00 pm in the City Council Chamber, 1175 East Main Street, Ashland 97520.
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11.C. The Board will hold a Work Session on Thursday, August 24, 2023, beginning at 7:00 pm in the District Office at 885 Siskiyou Blvd. or via Zoom.
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11.D. The next Regular Session meeting will be held on Thursday, September 8, 2023, beginning at 7:00 pm in the City Council Chamber, 1175 E. Main Street, Ashland.
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12. Adjourn
Presenter:
Board Chair
Description:
ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2025 A. Improve student achievement B. Recruit and retain high quality and diverse staff C. Create and maintain an environment that is welcoming, supportive and inclusive of all students and staff. |
