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January 15, 2018 at 7:00 PM - Organizational Meeting

1. CALL TO ORDER:  ROLL CALL (The officers of the preceding year who retain membership on the Board continue in office until successors are elected.)
Description:  Board of Education:
____ President Brandstadt            ____ Member Baker
____ Vice President Singer           ____ Member Blasy
____ Secretary McFarland            ____ Member Fredell
____ Treasurer Frazee
Central Staff:
Superintendent Sharrow
Associate Superintendents Brutyn, Cooper, Greif

Included with the documentation for board members is a tabulation of school board membership over the last 15 years, a listing of Board Presidents since 1929, proposed board seats and terms for 2018 and Board Policy 0150 outlining the organization of the Midland Board of Education and the duties of its officers.
2.1. For Information
Description:  Under the Revised School Code, MCL 380.1 et seq., the district's legal status was defined as a general powers school district, effective July 1, 1996.
3.1. Recommended for Action
Description:  As outlined in Board Policy 0150, a three-person Board of Education Nominating Committee submitted a proposed slate of officers for 2018.  The proposed slate is as follows:
President:                 Ms. Pamela Singer
Vice President:         Ms. Angela Brandstadt
Secretary:                 Mr. Scott McFarland
Treasurer:                 Mr. Patrick Frazee

Additional nominations for Board of Education officer positions:
Name _____________ Office _____________ Nominated by ______________
Name _____________ Office _____________ Nominated by ______________

Motion for slate adoption:
Motion by _________________  Support _______________
Motion for individual positions by office, if additional nominations have been received:
Motion by _________________ Support _______________
4.1. For Information
Description:  2018 Study Committee Appointments
Administrative Services
    Brad Blasy, Chair; Lynn Baker; Angela Brandstadt
Curriculum, Instruction and Assessment (CIA)
    Mary Fredell, Chair; Brad Blasy; Patrick Frazee
Finance/Facilities & Operations (FFO)
    Patrick Frazee, Chair; Lynn Baker; Pam Singer
Human Resources
    Scott McFarland, Chair; Angela Brandstadt; Mary Fredell
Other Committee Appointments
2018 District School Improvement:                   
Mary Fredell
2018 Gerstacker Teacher Proficiency Award:    Brad Blasy
2018 Distinguished Service Award:                    Lynn Baker
2018 Advisory Board on Instruction in Sex Ed:  Patrick Frazee
5.1. Recommended for Action
Description:  The Board of Education is required to give public notice of the dates of its regular meetings and of any special meetings. The recommended regularly scheduled meetings of the Board of Education of the Midland Public Schools for 2018 are listed below. All meetings are held at 7 p.m. at the Midland Public Schools Administration Center, 600 East Carpenter Street, Midland, MI unless otherwise stated. Dates of special meetings or changes in the dates of regular meetings will be posted at least 18 hours prior to the time of a special or rescheduled meeting. The Superintendent, or designee, is authorized to post notices of meetings at the direction of the Board of Education.
     January 15, 2018                  June 11, 2018                 September 17, 2018                     
     February 19, 2018                June 25, 2018                 October 15, 2018                  
     March 19, 2018                    July 16, 2018                  November 19, 2018
     April 16, 2018 *                   August 20, 2018             December 17, 2018
     May 21, 2018                      (* Budget Workshop 6:30; Regular Meeting 7:00)    
6.1. Recommended for Action
6.1.1. Appointment of the Board of Education's Legal Counsel (Board President)
Description:       The firms of Poznak Dyer Kanar and Garshaw, PLC; LaPoint & Butler, PC; Lusk Albertson PLC;  and Thrun Law Firm PC have been designated as the Board's legal counsels. In addition, the Superintendent is authorized to retain specialized legal counsel through other legal firms, as appropriate. It is recommended that the Board approve legal representation as outlined through December 31, 2018.
6.1.2. Fiscal Designations and Authorizations (Superintendent)
Description:       It is recommended that the Board designate Chemical Bank and any other public depositories qualified in accordance with MCL 380.1221, The Revised School Code of Michigan, as approved depositories of school district funds through December 31, 2018.
     The Treasurer of the Board of Education is the legal financial officer for the school district and, as such, is authorized to sign checks for the Midland Public Schools. 
     The Superintendent and Associate Superintendent for Finance are the only members of the staff authorized to sign checks for the Midland Public Schools.  It is recommended that  the Board approve this authorization through December 31, 2018 for these staff members.
6.1.3. Personnel Authorizations (Superintendent)
Description:       The Board, in previous years, has authorized the Superintendent or his designee to sign any legal documents relating to personnel actions, which the Board has approved. This authorization has been made at the Organizational Meeting for the entire year rather than granting the authorization at each Board meeting.
     It is recommended that the Board continue this authorization through December 31, 2018 to the Superintendent or his designee. It is further recommended that the board delegate authority to accept resignations/retirements to the Superintendent of Schools or his designee through December 31, 2018. Resignations/retirements will be reported in subsequent Agendas.
6.1.4. Hard Cap for Employees' Medical Benefit Plan (Associate Superintendent Finance)
Description:       Public Act 152 of 2011 limits a public employer's expenditures for medical benefit plans. Under the Act, a public employer that offers or contributes to a medical benefit plan for its employees is prohibited from paying more of the annual costs or illustrative rate (and any payments for reimbursement of co-pays, deductibles, or payments into health savings accounts or similar accounts used for health care costs) than a total of $6,560.52 times the number of employees with single person coverage, $13,720.07 times the number of employees with individual and spouse coverage, plus $17,892.36 times the number of employees with family coverage. Administration recommended that the Board reaffirm the District's commitment to pay no more than the hard cap for its employees' medical benefits per calendar year 2018.
6.1.5. Administrative Assistant Authorization (Superintendent)
Description:       It is recommended that the Superintendent's designee, the Administrative Assistant to the Superintendent, be authorized to assist the Secretary of the Board in election matters through December 31, 2018.
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