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Meeting Agenda
1. Call Meeting to Order
2. Pledge of Allegiance
3. Roll Call and Establish a Quorum
4. Additional Items
5. Public Comment
6. Agenda
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
6.A.1. Board of Education Minutes - April 17, 2023
6.A.2. Closed Board of Education Minutes - April 24, 2023
6.A.3. Finance Meeting Minutes -  May 4, 2023
6.A.4. EE Seat Based Committee Meeting Minutes - April 20, 2023
6.A.5. EE Online Committee Meeting Minutes - May 1, 2023
6.A.6. Academic Performance/Achievement and World's Best Workforce - April 27, 2023
6.A.7. Personnel Matters
6.A.8. Food Service Reports
6.A.9. Gifts and Donations
6.B. Marzano HRS Update
6.C. Academic, Environmental Education, and Performance Improvement Plan Updates
6.D. Action Items
6.D.1. Review and Approve April 2023 Financial Information
6.D.2. Approve Policies
6.D.3. Board Meeting Scheduled for May 31, 2023 from 4 p.m. to 7 p.m.
6.E. Information/Discussion Items
6.E.1. Covid Update - Proactive vs Reactive
6.E.2. District Personnel
6.E.3. Strategic Planning Matters
6.E.4. Surveys
6.E.5. Director Evaluations
6.E.6. Employee Retention Credit - Agreement with MaGill Accounting
6.E.7. Substitute Finder Stipend
6.E.8. FY 23 Budget Revised
6.E.9. Board Meeting Schedule 23-24
6.E.10. Employee Agreements
6.E.11. Osprey Wilds Contract Amendment Documents
6.E.12. RFP for Sysco - Food Commodities Agreement
6.E.13. Proposed Closed Door Board of Education Meeting -  Direction Evaluation
6.E.14. Request for Review of Teacher Pay Scale
6.F. Reports
6.F.1. CCS' Directors
6.F.2. Finance Committee
6.F.3. Academic Performance/Achievement and World's Best Workforce
6.F.4. EE Seat-Based Committee
6.F.5. EE Online Committee
6.F.6. Directors' Evaluations
6.F.7. Executive Director Exploratory Committee
6.F.8. Facilities Planning Committee
7. Authorizer Update
8. June 12, 2023  Meeting Preparation
8.A. Suggestion for Discussion Topics for Next Meeting
8.B. Policy Review
9. Board Meeting Evaluation
10. Adjourn the Regular Board of Education Meeting

Next regular Board of Education meeting: June 12, 2023 at 5:00 p.m.
Agenda Item Details Reload Your Meeting
Meeting: May 8, 2023 at 5:00 PM - Regular Meeting
Subject:
1. Call Meeting to Order
Subject:
2. Pledge of Allegiance
Subject:
3. Roll Call and Establish a Quorum
Subject:
4. Additional Items
Subject:
5. Public Comment
Subject:
6. Agenda
Subject:
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
Subject:
6.A.1. Board of Education Minutes - April 17, 2023
Attachments:
Subject:
6.A.2. Closed Board of Education Minutes - April 24, 2023
Attachments:
Subject:
6.A.3. Finance Meeting Minutes -  May 4, 2023
Attachments:
Subject:
6.A.4. EE Seat Based Committee Meeting Minutes - April 20, 2023
Attachments:
Subject:
6.A.5. EE Online Committee Meeting Minutes - May 1, 2023
Attachments:
Subject:
6.A.6. Academic Performance/Achievement and World's Best Workforce - April 27, 2023
Attachments:
Subject:
6.A.7. Personnel Matters
Description:

2023-2024 New Hires/Position Changes
Shelby Wagner
Online Learning coach, 6th grade MN History/8th grade global studies teacher, last day 4/27/23

Name: Abigayle Swenson
Position: Seat-Based Title 1/DAC/CC
FTE: 1.0
Step: 6
Salary: $40,505.28
Start Date: 8/28/2023
(currently Seat-Based 1/2 Teacher)

Name: Mindy Coulter-Glazier
Position: Seat-Based Kindergarten/1st Grade Teacher
FTE: 1.0
Step: 6
Salary: $40,505.28
Start Date: 8/28/2023
(currently Seat-Based Kindergarten Teacher)

Name: Rachael Boutto
Position: Grade 2/3 Teacher
FTE: 1.0
Step: 2
Salary: $37,420.61
Start Date: 8/28/2023
(currently Paraprofessional)

Name: Clarissa Hartz
Position: Seat-Based Title 1/STEM
FTE: 1.0
Step: 1
Salary: $36,686.88
Start Date: 8/28/2023
Subject:
6.A.8. Food Service Reports
Attachments:
Subject:
6.A.9. Gifts and Donations
Description:

Common Goods in Crosslake - school supplies and books
Karen S - scrapbooking paper supply
Susan M. - 3-ring binders
Crosslake Food Shelf - Trinkets
Subject:
6.B. Marzano HRS Update
Presenter:
Mara Powers
Description:

1. High Reliability Schools Level 2 Leading Indicators
2. HRS Level
3. Level Survey Review
4. Information to Support Level 2 Work
5. HRS Level 2 Indicator Notes on Current Lagging Indicators in Place at CCS
Attachments:
Subject:
6.C. Academic, Environmental Education, and Performance Improvement Plan Updates
Presenter:
Holly Amaya
Description:
Performance Improvement Plan

(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
Attachments:
Subject:
6.D. Action Items
Subject:
6.D.1. Review and Approve April 2023 Financial Information
Attachments:
Subject:
6.D.2. Approve Policies
Description:

531 The Pledge of Allegiance
615 Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students
730 Electronic Funds Transfer
Attachments:
Subject:
6.D.3. Board Meeting Scheduled for May 31, 2023 from 4 p.m. to 7 p.m.
Description:

Meeting with TeamWorks - CCS ELS Board Session
Subject:
6.E. Information/Discussion Items
Subject:
6.E.1. Covid Update - Proactive vs Reactive
Subject:
6.E.2. District Personnel
Presenter:
Holly Amaya/Annette Klang
Description:

Returning Staff Proposal to Add to Hiring Procedure

(note: Board of Education approved Hiring Procedure is included each month for reference purposes)
Attachments:
Subject:
6.E.3. Strategic Planning Matters
Subject:
6.E.4. Surveys
Description:

Satisfaction of CCS 2022-2023 Director Evaluations 
Attachments:
Subject:
6.E.5. Director Evaluations
Presenter:
Jared Griffin
Subject:
6.E.6. Employee Retention Credit - Agreement with MaGill Accounting
Attachments:
Subject:
6.E.7. Substitute Finder Stipend
Description:

$500 to be paid to Beth Duffy at the end of FY23
Subject:
6.E.8. FY 23 Budget Revised
Description:

Approve FY23 surplus to use for FY24 additional compensation amounts.
Recommendation of 7% of FY24 salaries.
Attachments:
Subject:
6.E.9. Board Meeting Schedule 23-24
Description:

Proposed dates for Board of Education meetings.
Attachments:
Subject:
6.E.10. Employee Agreements
Description:

Seat-Based Exempt
Online Exempt
Non-Exempt

(for information purposes to the Board)
Attachments:
Subject:
6.E.11. Osprey Wilds Contract Amendment Documents
Presenter:
Holly Amaya
Description:
Osprey Wilds has been working with CCS to update the charter contract to address needed revisions. In order to incorporate these changes into the charter contract, a new contract amendment needs to be approved by the school's board of directors at a public board meeting.

The contract amendment, to be signed by the board chair upon board approval.
Board assurance form that must be signed by each board member upon board approval
The revised Exhibit C, Bylaws, dated 03.13.2023
The revised Exhibit G, Academic and Academic-related goals, dated May 2, 2023
The current full contract, executed July 1, 2022.

After the amendment has been approved, Osprey Wilds will send the Contract Amendment page to the board chair digitally to sign.

Upon approval, each board member (including the chair) should digitally sign Exhibit L  (link will be provided) the day after the board votes on the amendment. 

Erin Anderson will countersign the contract amendment and OW will submit the revised contract to MDE and provide you with a copy.
Attachments:
Subject:
6.E.12. RFP for Sysco - Food Commodities Agreement
Description:
Information purposes only.
Attachments:
Subject:
6.E.13. Proposed Closed Door Board of Education Meeting -  Direction Evaluation
Description:
May 22, 2023 at 5 p.m. schedule a Closed Board of Education Meeting - Directors' Evaluations.
Subject:
6.E.14. Request for Review of Teacher Pay Scale
Description:
Mindy Glazier, Kindergarten seat-based teacher, shared during the public comment some information regarding teacher's pay scale, levels of education, and neighboring school district's pay scales.
Attachments:
Subject:
6.F. Reports
Description:

(note: board appointed committees schedule is included for reference purposes only)
Subject:
6.F.1. CCS' Directors
Attachments:
Subject:
6.F.2. Finance Committee
Subject:
6.F.3. Academic Performance/Achievement and World's Best Workforce
Subject:
6.F.4. EE Seat-Based Committee
Subject:
6.F.5. EE Online Committee
Subject:
6.F.6. Directors' Evaluations
Subject:
6.F.7. Executive Director Exploratory Committee
Subject:
6.F.8. Facilities Planning Committee
Subject:
7. Authorizer Update
Description:

Sounding Board - Parlimentary Procedures
Attachments:
Subject:
8. June 12, 2023  Meeting Preparation
Subject:
8.A. Suggestion for Discussion Topics for Next Meeting
Description:

Approve FY23 Budget
Subject:
8.B. Policy Review
Subject:
9. Board Meeting Evaluation
Subject:
10. Adjourn the Regular Board of Education Meeting

Next regular Board of Education meeting: June 12, 2023 at 5:00 p.m.

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