Projector: December 18, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report
The draft of the financial report for the fiscal year ended June 2012 was presented at the December 10, 2012 Business Committee meting. A representative from Eikill and Schilling was at the meeting to present their findings. The final report will be available for the December 18, 2012 Board meeting.

1.A.1) Preliminary income statements (unaudited) for the month ended October 2012 are attached.

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.A.2) R.F.P.s

2.B. Quotes

2.B.1) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.B. Change Orders

4.B.1) Congdon Park Elementary School
a. Congdon Park ES LRFP – Concrete
Change Order #3 Bid #1222, BP #1 (WS #3) – Kelleher Construction, Inc
Change Order increase for additional concrete stairs in the mechanical room, to add topping and mesh to conduit enclosures due to a water leak, thicken and reinforce concrete floor slabs and add new concrete topping to align between rooms where walls were demolished Add: $5,909.00

4.B.2) Myers-Wilkins Elementary School
a. Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #6 Bid #1215, BP #1 (Contract #3100/3210) – Veit and Company, Inc
Change Order increase to remove additional contaminated soil and import fill Add: $48,558.00

4.B.3) Eastern Middle School (Ordean East Middle School)
a. Eastern MS LRFP – Steel Erection – Structural and Miscellaneous Metals
Change Order #11, Bid #1165, WS #6 – Northern Industrial Erectors, Inc
Change Order increase due to lost time resulting from late steel delivery, labor to install a ship’s ladder, and a back charge for RTL to patch the existing ceiling removed to install red iron     Add: $434.00

b. Eastern MS LRFP – Carpentry Materials and Installation
Change Order #24, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order decrease to provide soffit in band room 4440 and delete installation of perimeter wood trim     Deduct: $155.00

c. Eastern MS LRFP – Carpentry Materials and Installation
Change Order #25, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase to install Denim insulation on top of ACT tile in rooms 1172 and 1174
     Add: $8,805.00

d. Eastern MS LRFP – Carpentry Materials and Installation
Change Order #26, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase to install a door with frame and hardware and install plywood over galvanized hat track for the chiller enclosure lining     Add: $5,862.00

e. Eastern MS LRFP – Drywall and Plaster
Change Order #18, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase to frame the soffit around the existing concrete beams in band room 4440     Add: $1,595.00

f.   Eastern MS LRFP – Drywall and Plaster
Change Order #19, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase to sheetrock the back side of the corridor casework at the lockers, revise the soffit height in room 2136, install soffit around the duct relocated for fire rating in corridor 1101, for additional plaster patching, and to frame the wall for the diffuser in room 2404 due to electrical conflict     Add: $66,453.00

g. Eastern MS LRFP – Drywall and Plaster
Change Order #22, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase to build a shaft wall soffit for fire rating at the ductwork at stair E on the first floor     Add: $1,232.00

4.B.4) Lincoln Park Middle School
a. Lincoln Park MS LRFP – Steel Erection
Change Order #11, Bid #1184, BP #2 (WS #7) – Northern Industrial Erectors, Inc
Change Order increase to install gym divider supports Add: $7,242.00

4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-12-12-3059- Authorizing Transfer of funds from the General Fund to the Debt Service Fund regarding Financing of the Long Range Facilities Plan

5.B. Resolution B-12-12-3060 - Certified Tax Levy 2012 Payable 2013

5.C. PLACEHOLDER – Resolution authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.E. PLACEHOLDER – Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2012

6.B. Revenue Contracts - None

6.C. Other Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following no cost contracts during the month of November 2012

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

6.G. Contracts Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

7. Future Items

7.A. Review of Memorial Parks Master Plan

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	December 18, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:	1. Financial Report
Subject:	1.A. Financial Report The draft of the financial report for the fiscal year ended June 2012 was presented at the December 10, 2012 Business Committee meting. A representative from Eikill and Schilling was at the meeting to present their findings. The final report will be available for the December 18, 2012 Board meeting.
Subject:	1.A.1) Preliminary income statements (unaudited) for the month ended October 2012 are attached.
Attachments: October October 12/6/2012 at 9:14 AM
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra" on board book.
Subject:	1.C. Budget Revisions
Attachments: October 2012 Budget Changes Report October 2012 Budget Changes Report 12/6/2012 at 9:14 AM
Subject:	1.D. Wire Transfers
Attachments: October 2012 Wire Transfer Report October 2012 Wire Transfer Report 12/6/2012 at 9:14 AM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 1012 Investment Activity 1012 12/11/2012 at 11:22 AM
Subject:	1.F. WADM Projections
Attachments: 1213 Monthly WADM Report December Revised 1213 Monthly WADM Report December Revised 12/11/2012 at 11:21 AM
Subject:	1.G. Fund Raisers
Attachments: Fund Raisers Fund Raisers 12/6/2012 at 9:14 AM
Subject:	1.H. Investments in School Children
Attachments: Donations Donations 12/6/2012 at 9:14 AM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.A.2) R.F.P.s
Subject:	2.B. Quotes
Subject:	2.B.1) PLACEHOLDER - for Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.B. Change Orders
Subject:	4.B.1) Congdon Park Elementary School a. Congdon Park ES LRFP – Concrete Change Order #3 Bid #1222, BP #1 (WS #3) – Kelleher Construction, Inc Change Order increase for additional concrete stairs in the mechanical room, to add topping and mesh to conduit enclosures due to a water leak, thicken and reinforce concrete floor slabs and add new concrete topping to align between rooms where walls were demolished Add: $5,909.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Congdon Park Elementary School reflecting a total increase of $5,909.00.
Attachments: 1222-3 - CO _3 SB Memo-Kelleher CPES 1222-3 - CO _3 SB Memo-Kelleher CPES 12/6/2012 at 9:14 AM 1222-3 - CO _3 - Kelleher CPES 1222-3 - CO _3 - Kelleher CPES 12/6/2012 at 9:14 AM
Subject:	4.B.2) Myers-Wilkins Elementary School a. Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving Change Order #6 Bid #1215, BP #1 (Contract #3100/3210) – Veit and Company, Inc Change Order increase to remove additional contaminated soil and import fill Add: $48,558.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Myers-Wilkins Elementary School reflecting a total increase of $48,558.00.
Attachments: 1215-3100 - CO _6 SB Memo-Veit MWES 1215-3100 - CO _6 SB Memo-Veit MWES 12/6/2012 at 9:14 AM 1215-3100 - CO _6 -Veit MWES.doc 1215-3100 - CO _6 -Veit MWES.doc 12/6/2012 at 9:14 AM
Subject:	4.B.3) Eastern Middle School (Ordean East Middle School) a. Eastern MS LRFP – Steel Erection – Structural and Miscellaneous Metals Change Order #11, Bid #1165, WS #6 – Northern Industrial Erectors, Inc Change Order increase due to lost time resulting from late steel delivery, labor to install a ship’s ladder, and a back charge for RTL to patch the existing ceiling removed to install red iron Add: $434.00 b. Eastern MS LRFP – Carpentry Materials and Installation Change Order #24, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order decrease to provide soffit in band room 4440 and delete installation of perimeter wood trim Deduct: $155.00 c. Eastern MS LRFP – Carpentry Materials and Installation Change Order #25, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase to install Denim insulation on top of ACT tile in rooms 1172 and 1174 Add: $8,805.00 d. Eastern MS LRFP – Carpentry Materials and Installation Change Order #26, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase to install a door with frame and hardware and install plywood over galvanized hat track for the chiller enclosure lining Add: $5,862.00 e. Eastern MS LRFP – Drywall and Plaster Change Order #18, Bid #1165, WS #16 – RTL Construction, Inc Change Order increase to frame the soffit around the existing concrete beams in band room 4440 Add: $1,595.00 f. Eastern MS LRFP – Drywall and Plaster Change Order #19, Bid #1165, WS #16 – RTL Construction, Inc Change Order increase to sheetrock the back side of the corridor casework at the lockers, revise the soffit height in room 2136, install soffit around the duct relocated for fire rating in corridor 1101, for additional plaster patching, and to frame the wall for the diffuser in room 2404 due to electrical conflict Add: $66,453.00 g. Eastern MS LRFP – Drywall and Plaster Change Order #22, Bid #1165, WS #16 – RTL Construction, Inc Change Order increase to build a shaft wall soffit for fire rating at the ductwork at stair E on the first floor Add: $1,232.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern Middle School reflecting a total increase of $84,226.00.
Attachments: Eastern MS Change Orders Eastern MS Change Orders 12/11/2012 at 11:19 AM
Subject:	4.B.4) Lincoln Park Middle School a. Lincoln Park MS LRFP – Steel Erection Change Order #11, Bid #1184, BP #2 (WS #7) – Northern Industrial Erectors, Inc Change Order increase to install gym divider supports Add: $7,242.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Lincoln Park Middle School reflecting a total increase of $7,242.00.
Attachments: 1184-07 - CO _11 SB Memo-Northern Industrial Erectors LPMS 1184-07 - CO _11 SB Memo-Northern Industrial Erectors LPMS 12/11/2012 at 11:12 AM 1184-07 - CO _11 - Northern Industrial LPMS 1184-07 - CO _11 - Northern Industrial LPMS 12/11/2012 at 11:12 AM
Subject:	4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. Resolution B-12-12-3059- Authorizing Transfer of funds from the General Fund to the Debt Service Fund regarding Financing of the Long Range Facilities Plan
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution Resolution B-12-12-3059- Authorizing Transfer of funds from the General Fund to the Debt Service Fund regarding Financing of the Long Range Facilities Plan.
Attachments: 3059 Transfer of Funds 3059 Transfer of Funds 12/11/2012 at 2:58 PM
Subject:	5.B. Resolution B-12-12-3060 - Certified Tax Levy 2012 Payable 2013
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-12-12-3060 - Certified Tax Levy 2012 Payable 2013.
Attachments: 3060-Certified Tax Levy 2013 3060-Certified Tax Levy 2013 12/11/2012 at 11:23 AM MDE District Levy Summary MDE District Levy Summary 12/11/2012 at 11:26 AM Pay13Compare2(1) Pay13Compare2(1) 12/11/2012 at 11:27 AM
Subject:	5.C. PLACEHOLDER – Resolution authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.E. PLACEHOLDER – Resolutions for Schematic Designs and Working Drawings related to the LRFP
Description:
Subject:	6. Informational
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2012
Attachments: Expenditure Contracts Expenditure Contracts 12/6/2012 at 9:14 AM Expenditure Contracts Expenditure Contracts 12/6/2012 at 9:14 AM SB Memo & Agreement - Denfeld Systems Control Training SB Memo & Agreement - Denfeld Systems Control Training 12/6/2012 at 9:14 AM
Subject:	6.B. Revenue Contracts - None
Subject:	6.C. Other Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following no cost contracts during the month of November 2012
Attachments: Other Contracts Other Contracts 12/6/2012 at 9:14 AM Other Contracts Other Contracts 12/6/2012 at 9:14 AM
Subject:	6.D. Facilities Management & Capital Project Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: November FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT November FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 12/6/2012 at 9:14 AM October 2012 Fund 6 October 2012 Fund 6 12/6/2012 at 9:14 AM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: JCI - LRFP_Status_Report_120412 JCI - LRFP_Status_Report_120412 12/6/2012 at 9:14 AM
Subject:	6.F. Change Orders Pertaining to the Long-range Facilities Plan Kerry Leider will be present to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re Change Orders 12-5-12 SB Agenda Attachment re Change Orders 12-5-12 12/6/2012 at 9:14 AM
Subject:	6.G. Contracts Pertaining to the Long-range Facilities Plan Kerry Leider will be present to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re November Contracts SB Agenda Attachment re November Contracts 12/6/2012 at 9:14 AM
Subject:	7. Future Items
Subject:	7.A. Review of Memorial Parks Master Plan

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