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Meeting Agenda
1. Financial Report     
1.A. Financial Report
June results will be presented at a later date.
1.B. Approval of Payment of Claims (Attached separately as Extra)
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
WADM Projections are suspended until October.
1.G. Fund Raisers - None
1.H. Investments in School Children  
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid #1215 – Myers-Wilkins Elementary School Bid Package #1 – Additional Bids
Contract #0920 – Drywall Rebid – RTL Construction, Inc. - $595,690.00
2.A.2) PLACEHOLDER - for Bids Related to the LRFP
2.B. R.F.P.s
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
2.C. Quotes
2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) PLACEHOLDER - Lake Superior Swim Club Contract
Administration continues to work toward bringing a final contract to the board.
4.A.2) Duluth Heritage Sports Center Addendum
Attached is a one-year addendum relating to the District's agreement wit the Duluth Heritage Sports Center.  The addendum provides game and practice times not previously available to our hockey programs, and allows independent rate and hour adjustments between the district and DAHA.
4.B. Change Orders
4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Carpentry Materials and installation
Change Order #23, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo the door from the masonry wall, remove the existing door frame, install window trim, remove existing hallway lockers and install header framing     Add:  $12,467.00
4.B.2) Eastern High School (East High School)
a.  East HS LRFP – Earthwork and Site Demolition
Change Order #15, Bid #1163, BP #2 (Contract #3100) – Veit and Company, Inc
Change Order increase to provide grading south of the baseball field 3rd base line     Add:  $1,586.00
 
b.  East HS LRFP – Athletic Field Equipment/Site Furnishings
Change Order #3, Bid #1175, BP #4 (Contract #1168) – Upper Midwest Athletic Construction Division of Blacktop Repair Services, Inc
Change Order increase to provide one W-beam guardrail behind the grandstand to protect an electrical box     Add:  $1,500.00
4.B.3) Piedmont Elementary School
a.  Piedmont ES LRFP – Demolition, Earthwork and Site Utilities
Change Order #14, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC
Change Order increase to provide backfill materials for the electrical trench     Add:  $18,028.00
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. Resolution B-8-12-3047 - Authorized Student Activity Bank Account Signer
5.B. Resolution B-8-12-3048 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2012c, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale
5.C. Resolution B-8-12-3049 - Release and Pledge of Collateral
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
6. Informational
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of July 2012
6.B. Revenue Contracts - None
6.C. Other Contracts - None
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
6.H. Operating Referendum
Superintendent Bill Gronseth provided an update.
7. Future Items
7.A. FY 12 Financial Audit
7.B. Review and Approval of the Parks Master Plan for Laura MacArthur and Stowe schools
Agenda Item Details Reload Your Meeting
Meeting: August 21, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
June results will be presented at a later date.
Subject:
1.B. Approval of Payment of Claims (Attached separately as Extra)
Description:
This item is attached as an "extra" on BoardBook.
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
WADM Projections are suspended until October.
Subject:
1.G. Fund Raisers - None
Subject:
1.H. Investments in School Children  
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) Bid #1215 – Myers-Wilkins Elementary School Bid Package #1 – Additional Bids
Contract #0920 – Drywall Rebid – RTL Construction, Inc. - $595,690.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1215-1 – Myers-Wilkins Elementary School Bid Package #1 – Drywall Rebid
Attachments:
Subject:
2.A.2) PLACEHOLDER - for Bids Related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
Subject:
2.C. Quotes
Subject:
2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) PLACEHOLDER - Lake Superior Swim Club Contract
Administration continues to work toward bringing a final contract to the board.
Description:

Recommendation:  It is recommended the School Board ...
Subject:
4.A.2) Duluth Heritage Sports Center Addendum
Attached is a one-year addendum relating to the District's agreement wit the Duluth Heritage Sports Center.  The addendum provides game and practice times not previously available to our hockey programs, and allows independent rate and hour adjustments between the district and DAHA.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the addendum with the Duluth Heritage Sports Center.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Carpentry Materials and installation
Change Order #23, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo the door from the masonry wall, remove the existing door frame, install window trim, remove existing hallway lockers and install header framing     Add:  $12,467.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $12,467.00.
Attachments:
Subject:
4.B.2) Eastern High School (East High School)
a.  East HS LRFP – Earthwork and Site Demolition
Change Order #15, Bid #1163, BP #2 (Contract #3100) – Veit and Company, Inc
Change Order increase to provide grading south of the baseball field 3rd base line     Add:  $1,586.00
 
b.  East HS LRFP – Athletic Field Equipment/Site Furnishings
Change Order #3, Bid #1175, BP #4 (Contract #1168) – Upper Midwest Athletic Construction Division of Blacktop Repair Services, Inc
Change Order increase to provide one W-beam guardrail behind the grandstand to protect an electrical box     Add:  $1,500.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Eastern High School (East High School) reflecting a total increase of $3,086.00.
Attachments:
Subject:
4.B.3) Piedmont Elementary School
a.  Piedmont ES LRFP – Demolition, Earthwork and Site Utilities
Change Order #14, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC
Change Order increase to provide backfill materials for the electrical trench     Add:  $18,028.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Piedmont Elementary School reflecting a total increase of $18,028.00
Attachments:
Subject:
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. Resolution B-8-12-3047 - Authorized Student Activity Bank Account Signer
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-8-12-3047 - Authorized Student Activity Bank Account Signer
Attachments:
Subject:
5.B. Resolution B-8-12-3048 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2012c, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale
Description:

Recommendation:  It is recommended that the Duluth School Board approveResolution B-8-12-3048 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2012c, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale
Attachments:
Subject:
5.C. Resolution B-8-12-3049 - Release and Pledge of Collateral
Description:

Recommendation:  It is recommended that the Duluth School board approve Resolution B-8-12-3049 - Release and Pledge of Collateral
Attachments:
Subject:
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of July 2012
Attachments:
Subject:
6.B. Revenue Contracts - None
Subject:
6.C. Other Contracts - None
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.H. Operating Referendum
Superintendent Bill Gronseth provided an update.
Subject:
7. Future Items
Subject:
7.A. FY 12 Financial Audit
Subject:
7.B. Review and Approval of the Parks Master Plan for Laura MacArthur and Stowe schools

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