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Meeting Agenda
1. Financial Report     
1.A. Financial Report
1.B. Approval of Payment of Claims (Attached separately as Extra)
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers
1.H. Investments in School Children  
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1)  Bid #1221 – Western Middle School (Lincoln Park Middle School) Landscaping
                        Landscaping – Urban Companies - $97,269.00
2.A.2) PLACEHOLDER - for Bids Related to the LRFP
2.B. R.F.P.s
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
2.C. Quotes
2.C.1) Quote #4107 – Electrical Labor – High and Low Voltage
Quotes were solicited from four contractors for the annual District-wide High Voltage and Low Voltage Electrical Labor.  Three quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  APi Electric Company, 4334 West 1st Street, Duluth, MN submitted the lowest daily rate quote with an estimated value of $22,800.00 based on 40 estimated days at a Journeyman rate of $570.00 per day.
2.C.2) Quote #4108 – Annual Elevator Service
Quotes were solicited from four contractors for the annual District-wide Elevator Service.   Four quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend for two (2) additional years.  Schindler Elevator Corporation, 5746 Kohler Lane NE, Bemidji, MN submitted the lowest quote meeting District specifications.
2.C.3) Quote #4110 – Glass Replacement Services
Quotes were solicited from four contractors for the annual District-wide Glass Replacement Services.  One quote was received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  Superior Glass, Inc., 823 Belknap Street, Superior, WI submitted the lowest hourly rate quote with an estimated value of $20,301.00 based on 300 estimated hours at a regular hourly rate of $67.67.
2.C.4) PLACEHOLDER – Quote #4111 –  Lawn Care Services
2.C.5) Quote #4112 – Annual Testing and Maintenance of Sprinkler Systems
Quotes were solicited from six contractors for the annual District-wide Testing and Maintenance of Sprinkler Systems.  Four quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  A.G. O’Brien Plumbing and Heating Company, 4907 Lightning Drive, Hermantown, MN submitted the low quote with an estimated value of $5,431.00.               
2.C.6) Quote #4113 – Moving Services
Quotes were solicited from four contractors for the annual District-wide Moving Services.  Two quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  Wherley Moving and Storage, Inc., 4845 Miller Trunk Highway, Duluth, MN submitted the low hourly rate quote meeting District specifications with an estimated value of $24,000.00 based on 200 estimated hours to include the truck plus two (2) personnel at an hourly rate of 120.00.
2.C.7) PLACEHOLDER – For Quotes Related to the LRFP
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.B. Change Orders
4.B.1) Denfeld HighSchool 
a.  Denfeld HS LRFP – Earthwork/Asphalt Paving/Site Utilities
Change Order #16, Bid #1155, BP #1 (Contract #3100/3201/3300) – Northland Constructors of Duluth, LLC
Change Order increase for soil corrections, erosion control extras and to remove wet clay  from the storm and water line excavations      Add:  $55,129.00
4.B.2) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Asbestos Abatement
Change Order #7, Bid #1203 – Mavo Systems, Inc.
Change Order increase for abatement of floor tile, sound proofing material on the wall and TSI on piping        Add:  $3,250.00

b.   Eastern MS LRFP – Concrete
Change Order #21, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC
Change Order increase to grout three lintels    Add:  $4,168.00
 
c.   Eastern MS LRFP – Masonry
Change Order #26, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase add a CMU wall at the corridor and delete CMU in various areas     Add:  $868.00
 
d.  Eastern MS LRFP – Carpentry Materials and Installation
Change Order #17, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase to install hardware on doors in the attic, custom mount toilet partitions, demo wall finishes in room 3215 and for additional demo work and modifications     Add:  $6,373.00
 
e.  Eastern MS LRFP – Carpet/Resilient Flooring
Change Order #5, Bid #1165, WS #19 – Lipe Brothers Construction, Inc
Change Order increase to add VCT and underlayment to various rooms     Add:  $32,690.00
4.B.3) Lester Park Elementary School
a.  Lester Park School LRFP – Joint Sealers
Change Order #4, Bid #1164, WS #11 – Seal-Treat, Inc.
Change Order increase to install sealant under the locker brackets and boiler room gaps     Add:  $1,555.00
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. Resolution B-4-12-3000 - Indicating the Intent to Move Forward with an Operating Levy Referendum in November 2012
5.B. PLACEHOLDER Resolution B-4-12-3001 - Redistricting School Board Election Districts
5.C. Resolution B-4-12-3002 - Authorized Student Activity Bank Account Signer.
5.D. Resolution B-4-12-2999 –Resolution Authorizing the Reconveyance of Real Property to the State of Minnesota and Execution of Documents Required for this Purpose
5.E. Resolution B-4-12-2998 –Resolution to Approve Application and Petition to Vacate the Alley at 24th Avenue West and Fourth Street near the old Lincoln Park School
5.F. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.G. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.H. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
6. Informational
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of March 2012
6.B. Revenue Contracts
The Superintendent or the Director of Business Services has signed the following revenue contracts during the month of March 2012
6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following other contracts, at no cost to the district, during the month of March 2012
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
6.H. Quarterly Report of Grants and Donations
Attached is the quarterly report of grants and donations for January - March 2012.
7. Future Items
7.A. Development of FY13 Budget
7.B. Morgan Park School Closing Resolution
Agenda Item Details Reload Your Meeting
Meeting: April 24, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims (Attached separately as Extra)
Description:
This item is attached as an "extra" on BoardBook.
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
Attachments:
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children  
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1)  Bid #1221 – Western Middle School (Lincoln Park Middle School) Landscaping
                        Landscaping – Urban Companies - $97,269.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1221 – Western Middle School (Lincoln Park Middle School) Landscaping
Attachments:
Subject:
2.A.2) PLACEHOLDER - for Bids Related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
Subject:
2.C. Quotes
Subject:
2.C.1) Quote #4107 – Electrical Labor – High and Low Voltage
Quotes were solicited from four contractors for the annual District-wide High Voltage and Low Voltage Electrical Labor.  Three quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  APi Electric Company, 4334 West 1st Street, Duluth, MN submitted the lowest daily rate quote with an estimated value of $22,800.00 based on 40 estimated days at a Journeyman rate of $570.00 per day.
Description:

Recommendation:  It is recommended the Duluth School Board approve the contract with APi Electric Company to provide electrical labor based on their low daily rate quote submitted pursuant to Quote #4107 – High Voltage and Low Voltage Electrical Labor.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2015, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
 
Attachments:
Subject:
2.C.2) Quote #4108 – Annual Elevator Service
Quotes were solicited from four contractors for the annual District-wide Elevator Service.   Four quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend for two (2) additional years.  Schindler Elevator Corporation, 5746 Kohler Lane NE, Bemidji, MN submitted the lowest quote meeting District specifications.
Description:

Recommendation:  It is recommended the Duluth School Board approve the contract with Schindler Elevator Corporation to provide elevator services, based on their lowest quote meeting specifications submitted pursuant to Quote #4108 – District-wide Elevator Service.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2015, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.3) Quote #4110 – Glass Replacement Services
Quotes were solicited from four contractors for the annual District-wide Glass Replacement Services.  One quote was received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  Superior Glass, Inc., 823 Belknap Street, Superior, WI submitted the lowest hourly rate quote with an estimated value of $20,301.00 based on 300 estimated hours at a regular hourly rate of $67.67.
Description:

Recommendation:   It is recommended the Duluth School Board approve the contract with Superior Glass, Inc. to provide glass replacement services based on their low hourly rate quote submitted pursuant to Quote #4110 – Glass Replacement Services.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2015, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.4) PLACEHOLDER – Quote #4111 –  Lawn Care Services
Subject:
2.C.5) Quote #4112 – Annual Testing and Maintenance of Sprinkler Systems
Quotes were solicited from six contractors for the annual District-wide Testing and Maintenance of Sprinkler Systems.  Four quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  A.G. O’Brien Plumbing and Heating Company, 4907 Lightning Drive, Hermantown, MN submitted the low quote with an estimated value of $5,431.00.               
Description:

Recommendation:   It is recommended the Duluth School Board approve the contract with A.G. O’Brien Plumbing and Heating Company to provide testing and maintenance of sprinkler systems based on their low quote submitted pursuant to Quote #4112 – Annual Testing and Maintenance of Sprinkler Systems.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2015, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.6) Quote #4113 – Moving Services
Quotes were solicited from four contractors for the annual District-wide Moving Services.  Two quotes were received in response to this request covering the period from July 1, 2012 through June 30, 2013, with the option to extend two (2) additional years.  Wherley Moving and Storage, Inc., 4845 Miller Trunk Highway, Duluth, MN submitted the low hourly rate quote meeting District specifications with an estimated value of $24,000.00 based on 200 estimated hours to include the truck plus two (2) personnel at an hourly rate of 120.00.
Description:

Recommendation:    It is recommended the Duluth School Board approve the contract with Wherley Moving and Storage, Inc. to provide moving services based on their low qualified hourly rate quote submitted pursuant to Quote #4113 – Moving Services.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2015, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.7) PLACEHOLDER – For Quotes Related to the LRFP
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.B. Change Orders
Subject:
4.B.1) Denfeld HighSchool 
a.  Denfeld HS LRFP – Earthwork/Asphalt Paving/Site Utilities
Change Order #16, Bid #1155, BP #1 (Contract #3100/3201/3300) – Northland Constructors of Duluth, LLC
Change Order increase for soil corrections, erosion control extras and to remove wet clay  from the storm and water line excavations      Add:  $55,129.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Denfeld High School reflecting a total increase of $55,129.00
Attachments:
Subject:
4.B.2) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Asbestos Abatement
Change Order #7, Bid #1203 – Mavo Systems, Inc.
Change Order increase for abatement of floor tile, sound proofing material on the wall and TSI on piping        Add:  $3,250.00

b.   Eastern MS LRFP – Concrete
Change Order #21, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC
Change Order increase to grout three lintels    Add:  $4,168.00
 
c.   Eastern MS LRFP – Masonry
Change Order #26, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase add a CMU wall at the corridor and delete CMU in various areas     Add:  $868.00
 
d.  Eastern MS LRFP – Carpentry Materials and Installation
Change Order #17, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase to install hardware on doors in the attic, custom mount toilet partitions, demo wall finishes in room 3215 and for additional demo work and modifications     Add:  $6,373.00
 
e.  Eastern MS LRFP – Carpet/Resilient Flooring
Change Order #5, Bid #1165, WS #19 – Lipe Brothers Construction, Inc
Change Order increase to add VCT and underlayment to various rooms     Add:  $32,690.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $47,349.00.
Attachments:
Subject:
4.B.3) Lester Park Elementary School
a.  Lester Park School LRFP – Joint Sealers
Change Order #4, Bid #1164, WS #11 – Seal-Treat, Inc.
Change Order increase to install sealant under the locker brackets and boiler room gaps     Add:  $1,555.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Piedmont School reflecting a total increase of $1,555.00.
Attachments:
Subject:
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. Resolution B-4-12-3000 - Indicating the Intent to Move Forward with an Operating Levy Referendum in November 2012
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-12-3000 - Indicating the Intent to Move Forward with an Operating Levy Referendum in November 2012.
Attachments:
Subject:
5.B. PLACEHOLDER Resolution B-4-12-3001 - Redistricting School Board Election Districts
Attachments:
Subject:
5.C. Resolution B-4-12-3002 - Authorized Student Activity Bank Account Signer.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-12-3002 - Authorized Student Activity Bank Account Signer.
Attachments:
Subject:
5.D. Resolution B-4-12-2999 –Resolution Authorizing the Reconveyance of Real Property to the State of Minnesota and Execution of Documents Required for this Purpose
Description:

Recommendation:  It is recommended the Duluth School Board approve Resolution B-4-12-2999 – Resolution Authorizing the Reconveyance of Real Property to the State of Minnesota and Execution of Documents Required for this Purpose
Attachments:
Subject:
5.E. Resolution B-4-12-2998 –Resolution to Approve Application and Petition to Vacate the Alley at 24th Avenue West and Fourth Street near the old Lincoln Park School
Description:

Recommendation:  It is recommended the Duluth School Board approve Resolution B-4-12-2998 – Resolution to Approve Application and Petition to Vacate the Alley at 24th Avenue West and Fourth Street near the old Lincoln Park School
Attachments:
Subject:
5.F. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.G. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.H. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of March 2012
Attachments:
Subject:
6.B. Revenue Contracts
The Superintendent or the Director of Business Services has signed the following revenue contracts during the month of March 2012
Attachments:
Subject:
6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following other contracts, at no cost to the district, during the month of March 2012
Attachments:
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
Kerry Leider will be present to answer questions regarding the attached report.
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.H. Quarterly Report of Grants and Donations
Attached is the quarterly report of grants and donations for January - March 2012.
Attachments:
Subject:
7. Future Items
Subject:
7.A. Development of FY13 Budget
Subject:
7.B. Morgan Park School Closing Resolution

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