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Meeting Agenda
1. Financial Report     
1.A. Financial Report
1.B. Approval of Payment of Claims (Attached separately as Extra)
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers
1.H. Investments in School Children  
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid 1217-1  - Laura MacArthur School Demolition
Old Laura MacArthur School Demolition – Hibbing Excavating, Inc. - $638,400.00
2.A.2) Bid #1219 – Western Middle School Bid Package #2
WS #38 - Site Fencing – Keller Fence Company - $150,000.00
2.A.3) PLACEHOLDER - for Bids Related to the LRFP
2.B. R.F.P.s
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
2.C. Quotes
2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
3. Policies and Regulations
3.A. Policies
3.A.1) Policy 8095 - Procedures During Meetings - Second Reading
Attached are proposed revisions to Policy 8095 - Procedure During Meetings for a second reading.
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts - None
4.B. Change Orders
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – Resilient Flooring/Carpet
Change Order #5, Bid #1193, (Contract #0965) – MCI, Inc. dba Multiple Concepts Interiors
Change Order increase to add underlayment at rooms 3044, 3045 and 3046 and credit unused floor prep allowance     Add:  $10,163.00
4.B.2) Eastern HighSchool (East High School)
a.  Eastern HS LRFP – Landscaping
Change Order #2, Bid #1175 (Contract #3291) – Urban Companies, LLC
Change Order increase to provide topsoil and landscaping at the grandstand and provide sod and 6” of topsoil in lieu of shrubs and mulch     Add:  $12,100.00
4.B.3) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Asbestos Abatement
Change Order #6, Bid #1203) – Mavo Systems, Inc
Change Order increase for additional asbestos abatement around the lockers     Add:  $13,470.00
4.B.4) Grant Elementary School (Myers-Wilkins)
a.  Grant School LRFP – Utility Grading
Change Order #1, Quote #4087 – Veit & Company, Inc.
Change Order increase for contaminated soil disposal, additional site demolition and to adjust the manhole to meet grade height     Add:  $30,010.00
4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. PLACEHOLDER - Resolution B-2-12-2979 to Approve the Working Drawings Related to New Construction at Congdon Park School
5.B. Resolution #B-2-12-2975 – Resolution Granting an Easement to the City of Duluth Across Property at East High School
5.C. PLACEHOLDER - Resolution #B-2-12-2977 – Resolution to Approve the Updated 10-year Capital Facilities Plan
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
6. Informational
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of January 2012
6.B. Revenue Contracts-None
6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following other contracts, at no cost to the district, during the month of January 2012
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan - None
6.H. Lockers at Ordean East Middle School and Asbestos Abatement related to the Laura MacArthur School Demolition updated bid
                   (Kerry Leider provided a letter regarding these items)
6.I. Discussion regarding Review and Comment documents to be submitted to the Minnesota Department of Education
7. Future Items
7.A. Development of FY13 Budget
Agenda Item Details Reload Your Meeting
Meeting: February 28, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims (Attached separately as Extra)
Description:
This item is attached as an "extra" on BoardBook.
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
Attachments:
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children  
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) Bid 1217-1  - Laura MacArthur School Demolition
Old Laura MacArthur School Demolition – Hibbing Excavating, Inc. - $638,400.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1217-1 – Laura MacArthur School Demolition Rebid.
Attachments:
Subject:
2.A.2) Bid #1219 – Western Middle School Bid Package #2
WS #38 - Site Fencing – Keller Fence Company - $150,000.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1219 – Lincoln Park Middle School, Bid Package #2 – Site Fencing.
Attachments:
Subject:
2.A.3) PLACEHOLDER - for Bids Related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
Subject:
2.C. Quotes
Subject:
2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.A.1) Policy 8095 - Procedures During Meetings - Second Reading
Attached are proposed revisions to Policy 8095 - Procedure During Meetings for a second reading.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the revisions to Policy 8095 for the second reading.
Attachments:
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts - None
Subject:
4.B. Change Orders
Subject:
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – Resilient Flooring/Carpet
Change Order #5, Bid #1193, (Contract #0965) – MCI, Inc. dba Multiple Concepts Interiors
Change Order increase to add underlayment at rooms 3044, 3045 and 3046 and credit unused floor prep allowance     Add:  $10,163.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Denfeld High School reflecting a total increase of $10,163.00
Attachments:
Subject:
4.B.2) Eastern HighSchool (East High School)
a.  Eastern HS LRFP – Landscaping
Change Order #2, Bid #1175 (Contract #3291) – Urban Companies, LLC
Change Order increase to provide topsoil and landscaping at the grandstand and provide sod and 6” of topsoil in lieu of shrubs and mulch     Add:  $12,100.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Eastern High School (East High School) reflecting a total increase of $12,100.00
Attachments:
Subject:
4.B.3) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Asbestos Abatement
Change Order #6, Bid #1203) – Mavo Systems, Inc
Change Order increase for additional asbestos abatement around the lockers     Add:  $13,470.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $13,470.00.
Attachments:
Subject:
4.B.4) Grant Elementary School (Myers-Wilkins)
a.  Grant School LRFP – Utility Grading
Change Order #1, Quote #4087 – Veit & Company, Inc.
Change Order increase for contaminated soil disposal, additional site demolition and to adjust the manhole to meet grade height     Add:  $30,010.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Grant School reflecting a total increase of $30,010.00.
Attachments:
Subject:
4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. PLACEHOLDER - Resolution B-2-12-2979 to Approve the Working Drawings Related to New Construction at Congdon Park School
Description:
Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-12-2979 - Resolution to Approve the Working Drawings related to New Construction at Congdon Park School.
Attachments:
Subject:
5.B. Resolution #B-2-12-2975 – Resolution Granting an Easement to the City of Duluth Across Property at East High School
Description:

Recommendation:  It is recommended the Duluth School Board approve Resolution #B-2-12-2975 - Resolution Granting an Easement to the City of Duluth Across Property at East High School
Attachments:
Subject:
5.C. PLACEHOLDER - Resolution #B-2-12-2977 – Resolution to Approve the Updated 10-year Capital Facilities Plan
Description:

Recommendation:  It is recommended the Duluth School Board approve Resolution #B-2-12-2977 - Resolution to Approve the Updated 10-year Capital Facilities Plan
Subject:
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of January 2012
Attachments:
Subject:
6.B. Revenue Contracts-None
Subject:
6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following other contracts, at no cost to the district, during the month of January 2012
Attachments:
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
Kerry Leider will be present to answer questions regarding the attached report.
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan - None
Subject:
6.H. Lockers at Ordean East Middle School and Asbestos Abatement related to the Laura MacArthur School Demolition updated bid
                   (Kerry Leider provided a letter regarding these items)
Subject:
6.I. Discussion regarding Review and Comment documents to be submitted to the Minnesota Department of Education
Description:
Kerry Leider went over the review and comment documents.
Subject:
7. Future Items
Subject:
7.A. Development of FY13 Budget

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