Meeting Agenda
1. Financial Report     
1.A. Financial Report
1.B. Approval of Payment of Claims
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers  - NONE
1.H. Investments in School Children  
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) PLACEHOLDER - for Bids related to the LRFP
2.B. R.F.P.s
2.C. Quotes
2.C.1) Quote #4066 – Grant Elementary Home Demolition
Contract # 0240 - RJS Construction Group, LLC - $50,000.00
3. Policies and Regulations
3.A. Policies
3.A.1) Bylaw 9000 - Annual Meeting
Attached are changes to Bylaw 9000 - Annual Meeting for the second reading.
3.A.2) Bylaw 9045 - Negotiating Committee
Attached are recommended changes to Bylaw 9045 - Negotiating Committee for the second reading.
3.A.3) Policy 3136 - Travel In and Out of State - Suspension
Administration is recommending that Policy 3136 - Travel In and Out of State be suspended to allow two employees to be reimbursed for airfare purchased outside of District Policy.  The employees made their own airfare arrangements for a conference in April 2011 and are requesting reimbursement.
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.B. Change Orders
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – CIP Concrete/Foundations/Walks
Change Order #12, Bid #1155, (Contract 0331) - Northland Concrete & Masonry Company, LLC
Change Order increase for remobilization costs due to phasing of area 5 foundation work   Add:  $6,000.00

b.  Denfeld HS LRFP – Asbestos Abatement, Phase 2
Change Order #6, Bid #1197 – Northern Environmental Services, Inc.
Change Order decrease based on actual T&M costs for abatement services    Deduct:  $13,671.00

c.  Denfeld HS LRFP – Asbestos Abatement, Phase 2
Change Order #7, Bid #1197 – Northern Environmental Services, Inc.
Change Order increase for removal of 15 lineal feet of previously unidentified ACM TSI from pipes and for air sampling    Add:  $225.00
4.B.2) Eastern High School
a.  Eastern HS LRFP – Earthwork and Site Demolition
Change Order #10, Bid #1163, (Contract #3100) – Veit and Company, Inc.
Change Order increase for retaining wall #2 soil corrections and disposal of petroleum contaminated soil   Add:  $99,363.00

b.  Eastern HS LRFP – Earthwork and Site Demolition
Change Order #11, Bid #1163, (Contract #3100) – Veit and Company, Inc.
Change Order increase for demolition of undocumented utilities and new field area soil corrections    Add:  $22,776.00
4.B.3) Piedmont Elementary School
Piedmont School LRFP – Demolition, Earthwork and Site Utilities
Change Order #8, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase for curb ramps at Ensign and Chambersburg Street   Add:  $440.00
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. Resolution B-3-11-2862- Adoption of the Considerations and Investments for the Fiscal Year 2012 Budget
5.B. PLACEHOLDER - Resolution B-3-11-2863- Regarding the Issuance of Aid Anticipation Certificates
5.C. Resolution B-3-11-2861 - Granting an easement to the City of Duluth for street and utility purposes related to Ivanhoe Street near Rockridge School
5.D. Resolution B-3-11-2869 - Granting an easement to the City of Duluth dedicating the new pedestrian and utility easement at Grant School
5.E. Resolution B-3-11-2864 – Resolution Authorizing the Purchase of Real Property Located on Arrowhead Road
5.F. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.G. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-Range Facilities Plan and relocation expenses that apply to these properties. 
5.H. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
6. Informational
6.A. Expenditure Contracts
6.B. Revenue Contracts - NONE
6.C. Other Contracts - NONE
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
6.H. School Closing Procedures/Timelines
Discussion took place on school closing procedures/timelines for Rockridge, Lincoln, and Central.
7. Future Items
7.A. Child Nutrition Bids
Agenda Item Details Reload Your Meeting
Meeting: March 15, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims
Description:
This item is attached as an extra on Board Book.
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
Attachments:
Subject:
1.G. Fund Raisers  - NONE
Subject:
1.H. Investments in School Children  
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) PLACEHOLDER - for Bids related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.C. Quotes
Subject:
2.C.1) Quote #4066 – Grant Elementary Home Demolition
Contract # 0240 - RJS Construction Group, LLC - $50,000.00
Description:

Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4066 – Grant Elementary Home Demolition.  The total cost of the contract as listed above is $50,000.00, which remains within the budgeted amount at this site.
 
Attachments:
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.A.1) Bylaw 9000 - Annual Meeting
Attached are changes to Bylaw 9000 - Annual Meeting for the second reading.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the recommended changes to Bylaw 9000 for the second reading.
Attachments:
Subject:
3.A.2) Bylaw 9045 - Negotiating Committee
Attached are recommended changes to Bylaw 9045 - Negotiating Committee for the second reading.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the recommended changes to Bylaw 9045 for the second reading.
Attachments:
Subject:
3.A.3) Policy 3136 - Travel In and Out of State - Suspension
Administration is recommending that Policy 3136 - Travel In and Out of State be suspended to allow two employees to be reimbursed for airfare purchased outside of District Policy.  The employees made their own airfare arrangements for a conference in April 2011 and are requesting reimbursement.
Description:

Recommendation:  It is recommended that the Duluth School Board suspend Policy 3136.
Attachments:
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.B. Change Orders
Subject:
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – CIP Concrete/Foundations/Walks
Change Order #12, Bid #1155, (Contract 0331) - Northland Concrete & Masonry Company, LLC
Change Order increase for remobilization costs due to phasing of area 5 foundation work   Add:  $6,000.00

b.  Denfeld HS LRFP – Asbestos Abatement, Phase 2
Change Order #6, Bid #1197 – Northern Environmental Services, Inc.
Change Order decrease based on actual T&M costs for abatement services    Deduct:  $13,671.00

c.  Denfeld HS LRFP – Asbestos Abatement, Phase 2
Change Order #7, Bid #1197 – Northern Environmental Services, Inc.
Change Order increase for removal of 15 lineal feet of previously unidentified ACM TSI from pipes and for air sampling    Add:  $225.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Denfeld High School reflecting a tota ldecrease of $7,446.00, which remains within the overall budget district-wide.
Attachments:
Subject:
4.B.2) Eastern High School
a.  Eastern HS LRFP – Earthwork and Site Demolition
Change Order #10, Bid #1163, (Contract #3100) – Veit and Company, Inc.
Change Order increase for retaining wall #2 soil corrections and disposal of petroleum contaminated soil   Add:  $99,363.00

b.  Eastern HS LRFP – Earthwork and Site Demolition
Change Order #11, Bid #1163, (Contract #3100) – Veit and Company, Inc.
Change Order increase for demolition of undocumented utilities and new field area soil corrections    Add:  $22,776.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Eastern High School reflecting a total increase of $122,139.00, which remains within the overall budget district-wide.
Attachments:
Subject:
4.B.3) Piedmont Elementary School
Piedmont School LRFP – Demolition, Earthwork and Site Utilities
Change Order #8, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase for curb ramps at Ensign and Chambersburg Street   Add:  $440.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Piedmont School reflecting a total increase of $440.00, which remains within the overall budget district-wide.
Attachments:
Subject:
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. Resolution B-3-11-2862- Adoption of the Considerations and Investments for the Fiscal Year 2012 Budget
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-3-11-2862- Adoption of the Considerations and Investments for the Fiscal Year 2012 Budget.
Attachments:
Subject:
5.B. PLACEHOLDER - Resolution B-3-11-2863- Regarding the Issuance of Aid Anticipation Certificates
Attachments:
Subject:
5.C. Resolution B-3-11-2861 - Granting an easement to the City of Duluth for street and utility purposes related to Ivanhoe Street near Rockridge School
Description:

Recommendation:  It is recommended the Duluth School Board approve Resolution #B-3-11-2861 granting temporary and permanent easements to the City of Duluth for street and utility purposes related to Ivanhoe Street near Rockridge School
Attachments:
Subject:
5.D. Resolution B-3-11-2869 - Granting an easement to the City of Duluth dedicating the new pedestrian and utility easement at Grant School
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-3-11-2869 - Granting an easement to the City of Duluth dedicating the new pedestrian and utility easement at Grant School.
Attachments:
Subject:
5.E. Resolution B-3-11-2864 – Resolution Authorizing the Purchase of Real Property Located on Arrowhead Road
Description:

Recommendation:  It is recommended the Duluth School Board approve Resolution B-3-11-2864 Authorizing the Purchase of Real Property Located on West Arrowhead Road.     
Attachments:
Subject:
5.F. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.G. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-Range Facilities Plan and relocation expenses that apply to these properties. 
Subject:
5.H. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of February 2010.
Attachments:
Subject:
6.B. Revenue Contracts - NONE
Subject:
6.C. Other Contracts - NONE
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
This report was not available at the time of printing.
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
Subject:
6.H. School Closing Procedures/Timelines
Discussion took place on school closing procedures/timelines for Rockridge, Lincoln, and Central.
Subject:
7. Future Items
Subject:
7.A. Child Nutrition Bids

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