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Meeting Agenda
1. Financial Report
1.A. Financial Report
1.B. Approval of Payment of Claims
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers
1.H. Investments in School Children
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) PLACEHOLDER - for Bids related to the LRFP
2.B. R.F.P.s
2.C. Quotes
3. Policies and Regulations
3.A. Policies
3.A.1) Suspension of Policy 3136/Regulation 3136R – Travel In-District, In-State, and Out-of-State Administration is requesting that Policy 3136 – Travel In-District, In-State, and Out-of-State be suspended to allow airfare to be purchased outside the policy parameters for a student trip the BPA (Business Professionals of America) National Leadership Conference. Tickets are purchased and set aside at a discount rate by the BPA .
3.A.2) Policy 9075 - Agenda for Regular Meetings
Attached are proposed changes to Policy 9075 Agenda for Regular Meetings, for  first reading, to bring the policy in line with the agenda setting process.
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.B. Change Orders
4.B.1) Laura MacArthur Elementary School
Laura MacArthur School LRFP – Site Utilities Change Order #4, Bid 1162 (Contract #3300) – Belair Builders, Inc. dba Belair Excavating Change Order increase to reroute the sanitary sewer lines and dig exploratory holes to determine the size of the existing church foundation Add: $3,901.00

Laura MacArthur School LRFP – Mechanical Equipment – Displacement Diffusers Change Order #1, Bid1173, Bid Line #12 – Trane Company Change Order increase to add Alternate #1 – Modular ERVU-1 to the base bid Add: $22,578.00
4.B.2) Denfeld High School LRFP – Concrete/Foundations/Walks
Change Order #8, Bid #1155 (Contract #0331) – Northland Concrete and Masonry Company, LLC Change Order increase for winter conditions due to the extended schedule Add: $91,544.00
4.B.3) Homecroft School LRFP – HVAC and Plumbing Change Order #13, Bid #1128 – The Jamar Company Change Order decrease to credit the toilet and flush valve replacement in Room 120. This item was included on two change orders so is being credited on one. Deduct: $708.00
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. Resolution B-4-10-2749 - Changing the Date of the Previously Approved Non-Binding Plan B Referendum
Attached is Resolution B-4-10-2749 - Changing the Date of the Previously Approved Non-Binding Plan B Referendum.
5.B. Resolution B-4-10-2751 - Authorizing the Purchase of Real Property Located at 407 Atlantic Avenue
Attached is Resolution B-4-10-2751 - Authorizing the Purchase of Real Property Located at 407 Atlantic Avenue.
5.C. Resolution B-4-10-2753- Authorizing the Purchase of Real Property Located at 3208 Greysolon Place
Attached is Resolution B-4-10-2753- Authorizing the Purchase of Real Property Located at 3208 Greysolon Place.
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.E. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
6. Informational
6.A. Expenditure Contracts
6.B. Revenue Contracts
6.C. Other Contracts
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Longe-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.
6.H. Summary of Grants and Donations
6.I. DTRFA Pension Legislation Presentation
Jay Stoffel was in attendance to give a brief presentation related to pension legislation.
6.J. Internal Auditor Discussion
There was limited discussion on the Internal Auditor position.
7. Future Items
7.A. Bid #1179 – Mechanical Equipment at Piedmont School
7.B. Bid #1180 – Western Middle School Bid Package #1
7.C. Bid #1181 – Asbestos Abatement at Denfeld High School
7.D. Bid #1183 – Lincoln Piedmont School
7.E. Bid #1184 – Western Middle School Bid Package #2
Agenda Item Details Reload Your Meeting
Meeting: April 20, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report
Description:

Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
Attachments:
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) PLACEHOLDER - for Bids related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.C. Quotes
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.A.1) Suspension of Policy 3136/Regulation 3136R – Travel In-District, In-State, and Out-of-State Administration is requesting that Policy 3136 – Travel In-District, In-State, and Out-of-State be suspended to allow airfare to be purchased outside the policy parameters for a student trip the BPA (Business Professionals of America) National Leadership Conference. Tickets are purchased and set aside at a discount rate by the BPA .
Description:

Recommendation: It is recommended that the Duluth School Board suspend Policy 3136 to allow airfare to be purchased outside the policy parameters.
Attachments:
Subject:
3.A.2) Policy 9075 - Agenda for Regular Meetings
Attached are proposed changes to Policy 9075 Agenda for Regular Meetings, for  first reading, to bring the policy in line with the agenda setting process.
Description:

Recommendation:  It is recommended that the School Board approve the first reading of the suggested changes to Policy 9075.
Attachments:
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.B. Change Orders
Subject:
4.B.1) Laura MacArthur Elementary School
Laura MacArthur School LRFP – Site Utilities Change Order #4, Bid 1162 (Contract #3300) – Belair Builders, Inc. dba Belair Excavating Change Order increase to reroute the sanitary sewer lines and dig exploratory holes to determine the size of the existing church foundation Add: $3,901.00

Laura MacArthur School LRFP – Mechanical Equipment – Displacement Diffusers Change Order #1, Bid1173, Bid Line #12 – Trane Company Change Order increase to add Alternate #1 – Modular ERVU-1 to the base bid Add: $22,578.00
Description:

Recommendation: I t is recommended the School Board approve the change orders as listed below pertaining to Bid #1162, (Contract #3300) and Bid 1173, Bid Line #12 reflecting a total increase of $26,479.00, which remains within the budgeted amount at this site.
Attachments:
Subject:
4.B.2) Denfeld High School LRFP – Concrete/Foundations/Walks
Change Order #8, Bid #1155 (Contract #0331) – Northland Concrete and Masonry Company, LLC Change Order increase for winter conditions due to the extended schedule Add: $91,544.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above pertaining to Bid #1155 (Contract #0331) reflecting a total increase of $91,544.00, which remains within the budgeted amount at this site.
Attachments:
Subject:
4.B.3) Homecroft School LRFP – HVAC and Plumbing Change Order #13, Bid #1128 – The Jamar Company Change Order decrease to credit the toilet and flush valve replacement in Room 120. This item was included on two change orders so is being credited on one. Deduct: $708.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above pertaining to Bid #1128 at Homecroft School, reflecting a total decrease of $708.00, which remains within the budgeted amount at this site.
Attachments:
Subject:
4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. Resolution B-4-10-2749 - Changing the Date of the Previously Approved Non-Binding Plan B Referendum
Attached is Resolution B-4-10-2749 - Changing the Date of the Previously Approved Non-Binding Plan B Referendum.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-10-2749 - Changing the Date of the Previously Approved Non-Binding Plan B Referendum.
Attachments:
Subject:
5.B. Resolution B-4-10-2751 - Authorizing the Purchase of Real Property Located at 407 Atlantic Avenue
Attached is Resolution B-4-10-2751 - Authorizing the Purchase of Real Property Located at 407 Atlantic Avenue.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-10-2751 - Authorizing the Purchase of Real Property Located at 407 Atlantic Avenue.
Attachments:
Subject:
5.C. Resolution B-4-10-2753- Authorizing the Purchase of Real Property Located at 3208 Greysolon Place
Attached is Resolution B-4-10-2753- Authorizing the Purchase of Real Property Located at 3208 Greysolon Place.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-10-2753 Authorizing the Purchase of Real Property Located at 3208 Greysolon Place.
Attachments:
Subject:
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.E. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of March 2010.
Attachments:
Subject:
6.B. Revenue Contracts
Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the attached Revenue Contracts during the month of March 2010.
Attachments:
Subject:
6.C. Other Contracts
Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the following contracts at no cost to the District during the month of March 2010.
Attachments:
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Longe-Range Facilities Plan Status Report
Description:
Kerry Leider will be present to answer questions regarding the attached report.
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
Subject:
6.H. Summary of Grants and Donations
Description:
Attached is a summary of grants and donations for the period January - March 2010.
Attachments:
Subject:
6.I. DTRFA Pension Legislation Presentation
Jay Stoffel was in attendance to give a brief presentation related to pension legislation.
Subject:
6.J. Internal Auditor Discussion
There was limited discussion on the Internal Auditor position.
Subject:
7. Future Items
Subject:
7.A. Bid #1179 – Mechanical Equipment at Piedmont School
Subject:
7.B. Bid #1180 – Western Middle School Bid Package #1
Subject:
7.C. Bid #1181 – Asbestos Abatement at Denfeld High School
Subject:
7.D. Bid #1183 – Lincoln Piedmont School
Subject:
7.E. Bid #1184 – Western Middle School Bid Package #2

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