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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. August 9, 2023 Board of Trustee Budget Workshop Minutes
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III.B. August 15, 2023 Board of Trustee Public Budget Hearing Minutes
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III.C. August 15, 2023 Board of Trustee Regular Meeting Minutes
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III.D. August 22, 2023 Board of Trustee Special Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Approve the attached resolution setting the ad valorem tax rate for Wharton County Junior College District at the rate of $0.1277/$100 valuation for the 2023 tax year. This is a $0.00215 reduction from our current rate of $0.12985/$100 valuation ($9,797,337.00 Unrestricted Revenue)
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V.B. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Tammy Hann Retirement Resolution
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VI.B. Physical Plant Report - Bryce Kocian
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VI.C. Projects/Initiatives - Betty McCrohan
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VI.D. Legislation - Betty McCrohan
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. August 25, 2023 Faculty Association Minutes
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XI.A. Approve Increase in Cosmetology Salon Service Fees, effective Spring 2024 (No cost)
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XI.B. Approve New Fee on Cosmetology Course, effective Spring 2024 (No cost; $3,200.00 fee revenue (40 students x 2 campuses x $40.00 = $3,200.00))
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XI.C. Approve hourly pay rate increase for Policy Academy PT instructors, effective 10-1-2023 (Additional $17,580.00 for two Wharton programs and $11,700.00 Richmond program - FY24 Unrestricted Budget)
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XI.D. Approve new nine-month instructor of emergency medical services, effective academic year 2024 ($46,050.00 - $57,550.00 included in AY24 budget)
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XI.E. Approve the Proposal from MXR Imaging Solutions to provide an AMRAD OTS Elite 320S digital X-Ray system for the Radiology Program ($112,847.41 plus shipping to WCJC - The M.G. and Lillie Johnson Foundation Grant Funds)
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XI.F. Approve receipt of Federal funding from the Carl D. Perkins Career and Technical Education Act of 2006 ($167,879.00 - no cost to the College. Grant funds will be deposited for expenditure from the Current Restricted Fund)
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XI.G. Information Item
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XI.G.1. Chief Executive Officer Reporting Requirements under Tex. Educ. Code 51.253(c)
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XI.G.2. Department of Education Title V Developing Hispanic Serving Institutions Grant, Career and Transfer Center ($600,000.00 in Year 4 (October 1, 2023 - September 30, 2024) - no cost to College. Grant funds will be deposited for expenditure from the Current Restricted Fund)
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XII. Matters Relating to Administrative Services
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XII.A. Information Item
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XII.A.1. Seek proposals from companies holding approved State of Texas Cooperative roofing contracts for the replacement of the roof on the Duson-Hanson Fine Arts Building ($1,200,000.00)
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XII.A.2. Seek offers from the public for the sale of surplus or damaged property using an on-line auction (N/A)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the contract with Financial Aid Services to provide staff augmentation services within the Office of Financial Aid ($48,300.00 - FY24 Unrestricted Budget)
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XIII.B. Approve the contract with Strata Information Group to provide staff augmentation services for Cybersecurity ($40,320.00 - ARP Funds)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Ranya Ali employed as regular, full-time instructor of math, FAC-5-8, effective August 21, 2023
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XIV.C.2. Theodore Conway received an extension as adult education & literacy career advisor, A-5-10, effective September 1, 2023
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XIV.C.3. Lynn Goodrich employed as regular, full-time learning center facilitator, A-5-10, effective August 21, 2023
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XIV.C.4. Suzette Isokpunwu employed as regular, full-time instructor of associate degree nursing, FAC-1-20, effective August 21, 2023
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XIV.C.5. Kimberly Kirby employed as temporary, full-time developmental math instructor, FAC-1-10, effective August 21, 2023
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|
XIV.C.6. George Oti employed as temporary, full-time instructor of English, FAC-7-10, effective August 21, 2023
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|
XIV.C.7. Dolly Staude received an extension as temporary, full-time instructor of cosmetology, FAC-1-5, effective September 1, 2023
|
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XIV.C.8. Wendy Tamayo received an extension as temporary, full-time coordinator of vocational support services, GNT-1-9, effective September 1, 2023
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XIV.C.9. Brian Trinh employed as regular, full-time instructor of chemistry, FAC-7-1, effective August 21, 2023
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XIV.C.10. Taraneh Zekavat received an extension as director of adult education & literacy, CA-15-14, effective September 1, 2023
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|
XIV.C.11. Elvia Rodriguez extended as temporary, full-time Title V HSI engagement and communications facilitator, A-05-9, effective September 1, 2023
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XIV.C.12. Tom-Kody Krpec moving from regular, full-time 9 month instructor of developmental English to regular, full-time 10.5 month developmental English department head, effective August 21, 2023
|
|
XIV.C.13. Monica Oliver extended as temporary, full-time Title V HSI experiential learning specialist, A-05-8, effective September 1, 2023
|
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XIV.C.14. Alexis Brooks extended as temporary, full-time Title V HSI career development and transfer coordinator, GNT-7-11, effective September 1, 2023
|
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XIV.C.15. Alexiah Wilson extended as temporary, full-time Title V HSI academic advisor for financial literacy, A-5-2, effective September 1, 2023
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XIV.C.16. Shayna Guerra extended as temporary, full-time TRiO SSS advisor/coordinator, GNT-01-10, effective September 1, 2023
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XIV.C.17. Fall 2023 Department Head Compensation Worksheet
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XIV.C.18. Fall 2023 Division Chair Compensation Spreadsheet
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XIV.C.19. Fall 2023 Overloads
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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|
XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, September 1-30, 2023 - $1,250.00
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|
XVI.A.2. Paid Professional Assignment for Hector Weir, Assistant Department Head, Fall 2023 - $2,100.00
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XVI.A.3. Paid Professional Assignment for Julie Rodriguez, Assistant Department Head, Fall 2023 - $2,100.00
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|
XVI.A.4. Paid Professional Assignment for Sean Amestoy, Agriculture Coordinator, Fall 2023 & Spring 2024 - $2,400.00
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XVI.A.5. Paid Professional Assignment for Andrew Berezin, Assistant Department Head - General Biology Coordinator, Fall 2023 & Spring 2024 - $4,200.00
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XVI.A.6. Paid Professional Assignment for Jesi Ramirez, Assistant for College Readiness Math Department, Fall 2023 - $3,500.00
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XVI.A.7. Paid Professional Assignment for Amanda Smith, Assistant Department Head - Microbiology and Nutrition Coordinator, Fall 2023 & Spring 2024 - $4,200.00
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XVI.A.8. Paid Professional Assignment for Dr. Wendy Waters for Assistant Department Head - A&P Coordinator, Fall 2023 & Spring 2024 - $4,200.00
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XVI.A.9. Paid Professional Assignment for Kerri Novak, additional duties and responsibilities related to HR, September 2023 to November 2023 - $3,000.00
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XVI.A.10. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, October 1, 2023 - August 31, 2024 - $18,000.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | September 19, 2023 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. August 9, 2023 Board of Trustee Budget Workshop Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. August 15, 2023 Board of Trustee Public Budget Hearing Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.C. August 15, 2023 Board of Trustee Regular Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.D. August 22, 2023 Board of Trustee Special Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
|
|
|
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
|
|
| Subject: |
V.A. Approve the attached resolution setting the ad valorem tax rate for Wharton County Junior College District at the rate of $0.1277/$100 valuation for the 2023 tax year. This is a $0.00215 reduction from our current rate of $0.12985/$100 valuation ($9,797,337.00 Unrestricted Revenue)
|
|
|
Attachments:
|
||
| Subject: |
V.B. Reports from Board Committees
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Tammy Hann Retirement Resolution
|
|
|
Attachments:
|
||
| Subject: |
VI.B. Physical Plant Report - Bryce Kocian
|
|
| Subject: |
VI.C. Projects/Initiatives - Betty McCrohan
|
|
| Subject: |
VI.D. Legislation - Betty McCrohan
|
|
| Subject: |
VII. Student Success
|
|
| Subject: |
VIII. Reports to the Board
|
|
| Subject: |
VIII.A. Financial Reports
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|
|
Attachments:
|
||
| Subject: |
VIII.B. Management Reports
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|
| Subject: |
VIII.B.1. Financial Aid Report
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|
|
Attachments:
|
||
| Subject: |
VIII.B.2. Testing Report
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|
|
Attachments:
|
||
| Subject: |
VIII.C. Reports from College Governance Councils
|
|
| Subject: |
VIII.C.1. August 25, 2023 Faculty Association Minutes
|
|
|
Attachments:
|
||
| Subject: |
IX. CONSENT AGENDA
|
|
|
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve Increase in Cosmetology Salon Service Fees, effective Spring 2024 (No cost)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve New Fee on Cosmetology Course, effective Spring 2024 (No cost; $3,200.00 fee revenue (40 students x 2 campuses x $40.00 = $3,200.00))
|
|
|
Attachments:
|
||
| Subject: |
XI.C. Approve hourly pay rate increase for Policy Academy PT instructors, effective 10-1-2023 (Additional $17,580.00 for two Wharton programs and $11,700.00 Richmond program - FY24 Unrestricted Budget)
|
|
|
Attachments:
|
||
| Subject: |
XI.D. Approve new nine-month instructor of emergency medical services, effective academic year 2024 ($46,050.00 - $57,550.00 included in AY24 budget)
|
|
|
Attachments:
|
||
| Subject: |
XI.E. Approve the Proposal from MXR Imaging Solutions to provide an AMRAD OTS Elite 320S digital X-Ray system for the Radiology Program ($112,847.41 plus shipping to WCJC - The M.G. and Lillie Johnson Foundation Grant Funds)
|
|
|
Attachments:
|
||
| Subject: |
XI.F. Approve receipt of Federal funding from the Carl D. Perkins Career and Technical Education Act of 2006 ($167,879.00 - no cost to the College. Grant funds will be deposited for expenditure from the Current Restricted Fund)
|
|
|
Attachments:
|
||
| Subject: |
XI.G. Information Item
|
|
| Subject: |
XI.G.1. Chief Executive Officer Reporting Requirements under Tex. Educ. Code 51.253(c)
|
|
|
Attachments:
|
||
| Subject: |
XI.G.2. Department of Education Title V Developing Hispanic Serving Institutions Grant, Career and Transfer Center ($600,000.00 in Year 4 (October 1, 2023 - September 30, 2024) - no cost to College. Grant funds will be deposited for expenditure from the Current Restricted Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Information Item
|
|
| Subject: |
XII.A.1. Seek proposals from companies holding approved State of Texas Cooperative roofing contracts for the replacement of the roof on the Duson-Hanson Fine Arts Building ($1,200,000.00)
|
|
|
Attachments:
|
||
| Subject: |
XII.A.2. Seek offers from the public for the sale of surplus or damaged property using an on-line auction (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the contract with Financial Aid Services to provide staff augmentation services within the Office of Financial Aid ($48,300.00 - FY24 Unrestricted Budget)
|
|
|
Attachments:
|
||
| Subject: |
XIII.B. Approve the contract with Strata Information Group to provide staff augmentation services for Cybersecurity ($40,320.00 - ARP Funds)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Ranya Ali employed as regular, full-time instructor of math, FAC-5-8, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Theodore Conway received an extension as adult education & literacy career advisor, A-5-10, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Lynn Goodrich employed as regular, full-time learning center facilitator, A-5-10, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.4. Suzette Isokpunwu employed as regular, full-time instructor of associate degree nursing, FAC-1-20, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.5. Kimberly Kirby employed as temporary, full-time developmental math instructor, FAC-1-10, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.6. George Oti employed as temporary, full-time instructor of English, FAC-7-10, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.7. Dolly Staude received an extension as temporary, full-time instructor of cosmetology, FAC-1-5, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.8. Wendy Tamayo received an extension as temporary, full-time coordinator of vocational support services, GNT-1-9, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.9. Brian Trinh employed as regular, full-time instructor of chemistry, FAC-7-1, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.10. Taraneh Zekavat received an extension as director of adult education & literacy, CA-15-14, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.11. Elvia Rodriguez extended as temporary, full-time Title V HSI engagement and communications facilitator, A-05-9, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.12. Tom-Kody Krpec moving from regular, full-time 9 month instructor of developmental English to regular, full-time 10.5 month developmental English department head, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.13. Monica Oliver extended as temporary, full-time Title V HSI experiential learning specialist, A-05-8, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.14. Alexis Brooks extended as temporary, full-time Title V HSI career development and transfer coordinator, GNT-7-11, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.15. Alexiah Wilson extended as temporary, full-time Title V HSI academic advisor for financial literacy, A-5-2, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.16. Shayna Guerra extended as temporary, full-time TRiO SSS advisor/coordinator, GNT-01-10, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.17. Fall 2023 Department Head Compensation Worksheet
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.18. Fall 2023 Division Chair Compensation Spreadsheet
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.19. Fall 2023 Overloads
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, September 1-30, 2023 - $1,250.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Hector Weir, Assistant Department Head, Fall 2023 - $2,100.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.3. Paid Professional Assignment for Julie Rodriguez, Assistant Department Head, Fall 2023 - $2,100.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.4. Paid Professional Assignment for Sean Amestoy, Agriculture Coordinator, Fall 2023 & Spring 2024 - $2,400.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.5. Paid Professional Assignment for Andrew Berezin, Assistant Department Head - General Biology Coordinator, Fall 2023 & Spring 2024 - $4,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.6. Paid Professional Assignment for Jesi Ramirez, Assistant for College Readiness Math Department, Fall 2023 - $3,500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.7. Paid Professional Assignment for Amanda Smith, Assistant Department Head - Microbiology and Nutrition Coordinator, Fall 2023 & Spring 2024 - $4,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.8. Paid Professional Assignment for Dr. Wendy Waters for Assistant Department Head - A&P Coordinator, Fall 2023 & Spring 2024 - $4,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.9. Paid Professional Assignment for Kerri Novak, additional duties and responsibilities related to HR, September 2023 to November 2023 - $3,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.10. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, October 1, 2023 - August 31, 2024 - $18,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
