January 14, 2025 at 6:05 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

B. Superintendent’s Report

B.1. Recognition of Building Blocks for Character Students

B.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the January Building Blocks for Character Student from each school.

B.2. Recognition of Support Staff Employee of the Year

B.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Richardson Elementary School Support Staff Employee of the Year, Desiree Parag.

B.3. Recognition of Outstanding Volunteer of the Year

B.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Richardson Elementary School Outstanding Volunteer of the Year, Sheila Brownfield.

B.4. Recognition of Teacher of the Year

B.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Richardson Elementary School Teacher of the Year, Amee Legarra.

B.5. Update on District Events and Activities

B.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, January 14, 2025.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: December 10, 2024 (Open Session Minutes and Executive Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers #7041-25 - 7050-25 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #7031-25 - 7036-25 and Payroll vouchers #2612 and 2613.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Student Trips

D.5.a. Student trip requests are submitted for approval.

D.6. Approval of Requests for Staff Travel

D.6.a. Staff travel requests are submitted for approval.

D.7. Approval of Personnel Actions

D.7.a. Personnel Actions are submitted for approval.

D.8. Acceptance of Gifts and Donations

D.8.a. Recommend acceptance of gifts and donations in the amount of $2592.96 for the period of December 1 - December 31, 2024.

D.9. Review of District Financial Statements

D.9.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of December 31, 2024.

D.10. Approval of Asset Retirement and Disposals

D.10.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of January 9, 2025.

E. New Business

E.1. Recommend Approval to Hire Centennial Elementary School Principal to Become Effective July 1, 2025

E.1.a. District administration recommends approval of Christopher Hitchings to serve as the next Principal at Centennial Elementary School, to become effective July 1, 2025.

F. Business and Finance

F.1. Recommend Award of the Flowing Wells District Site Improvement Bid # 25-03-25 to Building Excellence

F.1.a. On November 7, 2024 the District issued Bid # 25-03-25 for the Flowing Wells District Site Improvement project. The solicitation was advertised on AZ Purchasing, the District's website, and in the newspaper. The District held a pre-bid conference attended by potential contractors and subcontractors. The District received six bids by the due date of December 4, 2024. The bid log is attached for your reference. After careful review of the lowest bidder's proposal, the District, in conjunction with the architect, determined Pima Paving to be non-responsible. The proposal from the second lowest bidder, Building Excellence, was reviewed, determined to meet all the requirements, and deemed to be acceptable.
District administration recommends the Governing Board award Bid # 25-03-25 to Building Excellence LLC with a total bid of $646,250.00. This project will be funded with Unrestricted Capital.

F.2. Recommend Approval of FY2025-2026 Fee Schedules

F.2.a. District administration recommends approval of fee schedules for elementary, junior high, and high schools. Revisions are detailed in the attached memo and reflected in the accompanying schedules. Revisions include the removal of optional fees from the Board-approved schedules (such as yearbooks and parking passes) and updates to reflect current/projected pricing.

G. Unfinished Business

G.1. Recommend Approval of School Year Calendar for 2026-2027

G.1.a. District administration recommends approval of the school year calendar for 2026-2027. This calendar is unchanged from the draft that was presented as a discussion item during the December 10, 2024, Governing Board Meeting. The calendar has been reviewed with employee and parent groups and has been posted on the District website with directions for providing feedback. Consensus opinion supports this version of the calendar.

H. Adjourn