January 28, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Update on District Events and Activities

C.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C.2. Presentation and Discussion of Administration's Mid-Year Goals Report

C.2.a. Superintendent Dr. Kevin Stoltzfus will provide a mid-year report on the administrative team's efforts to enact the Goals and Initiatives established by the Governing Board.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, January 28, 2025.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: January 14, 2025 (Organizational Meeting Minutes and Open Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). No requests for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #7037-25 - 7041-25 and Payroll vouchers #2614 and 2615.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Open Enrollment Students

E.5.a. No requests for this meeting.

E.6. Approval of Requests for Student Trips

E.6.a. Student trip requests are submitted for approval.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Approval of Asset Retirement and Disposals

E.9.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of January 22, 2025.

F. New Business

F.1. Recommend Approval to Hire Associate Superintendent for Educational Services to Become Effective July 1, 2025

F.1.a. District administration recommends approval of Dr. Tabetha Finchum to serve as the next Associate Superintendent for Educational Services, to become effective July 1, 2025. Dr. Finchum's service would overlap with Dr. Reff's through Dr. Reff's retirement effective October 3, 2025.

F.2. Recommend Approval to Hire Assistant Superintendent for Human Resources to Become Effective July 1, 2025

F.2.a. District administration recommends approval of Dr. Tamára McAllister to serve as the next Assistant Superintendent for Human Resources, to become effective July 1, 2025.

F.3. Recommend Approval of Two New FWJH Beginning Choir Courses for School Year 2025-2026

F.3.a. District administration recommends approval to restructure and rename the current Junior High Mustang Singers course, to become effective in the 2025-2026 school year. Currently the two sections of Mustang Singers are separated by vocal range with treble singers in one section and tenor and bass singers in the other section. This proposal would help clarify the two sections that are intended to focus on specific vocal range development. Course proposals for both courses are attached.

F.4. Recommend Approval of a New FWJH Intermediate Choir Course for School Year 2025-2026

F.4.a. District administration recommends approval to restructure and rename the current Lady Mustang Singers course, to become effective in the 2025-2026 school year. Currently, the Lady Mustang Singers course is intended as a mid-level choir for eighth grade students who are not placed in the top mixed range choir. Historically this course has enrolled only female singers due to the high number of intermediate level female singers interested in choir. This proposal would establish an intermediate option for eighth grade male and female singers of mixed vocal ranges. A course proposal is attached for further review.

F.5. Recommend Approval of a new FWJH Beginning STEAM Course for School Year 2025-2026

F.5.a. District administration recommends approval to establish a new Beginning STEAM elective class at FWJH, to become effective in the 2025-2026 school year. With the successful launch of the new K-6 STEAM special at all District elementary schools this year, it is evident there will be student interest in continuing STEAM as an elective offering at the Junior High. The Beginning STEAM class would continue students' foundational skill development through an integrated approach that leverages and engages student curiosity and creativity in the context of science, technology, engineering, art, and mathematics. A course proposal is attached for further review.

F.6. Information and Discussion regarding Hundredth Day Enrollment Trends

F.6.a. District administration provides information for review and discussion regarding hundredth day enrollment trends for the current year in comparison to the prior four years.

G. Business and Finance

G.1. Discussion of Mid-Year Analysis of Revenues and Expenses for Flowing Wells Community Schools Programs

G.1.a. Presented for review are FY 2024 annual and FY 2025 mid-year reports on the revenues and expenses related to Community Schools. The FY2024 report shows a deficit of $124,390. After applying available grant funds, the deficit is reduced to $50,164. The FY 2025 mid-year report has a deficit of $111,778. The grant funds used in prior years have now expired. Although the annual expenditures exceed revenues, the Community Schools fund still has a positive fund balance to support the program.

G.2. Recommend Approval to Purchase Cafeteria Tables and Seating from Arizona Furnishings

G.2.a. District administration recommends approval to purchase 38 cafeteria tables and 304 cafeteria chairs for Flowing Wells High School from Arizona Furnishings. The current furniture is worn and many items are broken. The purchase would utilize pricing through the Mohave contract # 23G-AZF-0131 and would be funded with Food Service Funds. The estimated total cost is $96,355.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees; regarding superintendent evaluation; and regarding candidates for principal position at Douglas Elementary School.

I. Adjourn