April 22, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Update on District Events and Activities

C.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, April 22, 2025.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: April 8, 2025 (Open Session Minutes and Executive Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting): Expense Vouchers 7061-25 - 7070-25.
Expense and payroll vouchers are presented for Board approval: Expense vouchers 7054-25 and 7055-25 and Payroll voucher 2621.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Open Enrollment Students

E.5.a. No requests for this meeting.

E.6. Approval of Requests for Student Trips

E.6.a. Student trip requests are submitted for approval.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Approval of Asset Retirement and Disposals

E.9.a. No requests for this meeting.

F. New Business

F.1. Discussion of We Bee Scientists Program, a Partnership with the Arizona Sonora Desert Museum

F.1.a. District administration presents for review and discussion an overview of the We Bee Scientists Program and outcomes. The We Bee Scientists Program was developed in partnership with the Arizona Sonora Desert Museum (ASDM) and resulted in comprehensive teacher-designed elementary science units for kindergarten through fifth grade, with each unit part of the corresponding grade-level curriculum that was adopted in 2024 by the Flowing Wells Governing Board. The curriculum planning team consisted of Flowing Wells teachers, FW District Science Specialist Anna Heyer, and ASDM education staff. The team recently completed the final component of the program with its publication of Beatriz the Builder Bee.

F.2. Recommend Approval to Table FWJH Beginning STEAM Curriculum

F.2.a. District administration recommends approval to table the curriculum for the new Science Technology Engineering Arts and Math (STEAM) FWJH course to allow for public review and comment prior. The curriculum was developed by District Science Specialist Anna Heyer and future FWJH STEAM Teacher Jessica Whatton, with each unit designed to build on students' foundational skill development through an integrated approach that leverages and engages student curiosity and creativity in the context of science, technology, engineering, art, and mathematics.

F.3. Recommend Approval of Revision to 2025-2026 District Calendar

F.3.a. District administration recommends approval of a minor revision to the District calendar for the 2025-2026 year. The current calendar mistakenly identifies Friday July 25, 2025, as a day that District offices will be closed. However, this date actually should mark the return to the regular work week schedule (rather than the summer schedule of four ten-hour days), meaning that Friday July 25 should be a regular work day and District offices should be open. The attached draft calendar reflects this revision.

F.4. Recommend Approval of Revisions to Position Description

F.4.a. District administration recommends approval of revision to the position description for Accounting Services Manager to reflect that a degree in accounting or the equivalent is preferred rather than required.

F.5. Recommend Approval to Participate in Survey Research re. Students' Confidence in Mathematics

F.5.a. District administration recommends approval to participate in program evaluation research coordinated by the Center for the Recruitment and Retention of Teachers of Mathematics (CRR) focusing on students' confidence in mathematics. Several Flowing Wells teachers have participated in CRR professional development, and others will do so in the 2025-2026 school year. To evaluate the program's effectiveness, the CRR gathers a variety of outcome data. One component of this is a survey of students (in participating teachers' classes) regarding their confidence in their mathematical abilities. The survey is attached for review, with slightly different versions for grades K-3 and 4-HS, in English and Spanish. Student surveys would be anonymized before results are submitted to the CRR.

G. Business and Finance

G.1. Consideration and Possible Adoption of Resolution for Lease Purchase of Energy Conservation Measures with Veregy, LLC

G.1.a. To consider and, if deemed acceptable, adopt a resolution authorizing the lease purchase of certain energy conservation measures within the District from Veregy, LLC or an affiliate through a tax-exempt equipment lease purchase agreement with a bank or financial institution, as determined by the District, with assistance from a placement agent; authorizing the execution of various documents relating to such energy conservation measures and the financing thereof; and delegating to the District superintendent and chief financial officer the authority to select the lessor and escrow agent and complete such documents within the parameters set forth in the resolution.

G.2. Recommend Approval to Renew the Southwest Foodservice Excellence Contract for FY 2025-2026

G.2.a. District administration recommends the current Food Service Management Company Contract with Southwest Foodservice Excellence, LLC be renewed for an additional 12-month period from July 1, 2025 to June 30, 2026. The original award of this contract was for one year (2024-2025 fiscal year) with four additional renewal years possible. This is the first renewal.

G.3. Recommend Approval of Renewed IGA with Pima Joint Technical Education District (JTED)

G.3.a. District administration recommends approval to renew our IGA with Pima JTED for Fiscal Year 2025-2026.

G.4. Recommend Approval of Amendment to IGA with Pima Community College regarding Dual Enrollment Programs

G.4.a. District administration recommends approval of an amendment to our existing five-year IGA with Pima Community College (PCC) regarding dual enrollment programs. The IGA was initiated in 2023 and is valid through June 30, 2028. The amendment responds to guidance from the Higher Learning Commission, which is the accrediting body for PCC, and specifies that Flowing Wells must provide the necessary equipment and supplies for dual enrollment courses to maintain consistency with parallel courses at PCC.

G.5. Recommend Approval to Renew Multi-Year RFPs and Bids for Fiscal Year 2025-2026

G.5.a. District administration recommends approval to renew contracts for multi-year. RFPS and bids listed on the memo attached for your review.

G.6. Recommend Approval of Employee Benefit Contract Renewals for FY 2025-2026

G.6.a. District administration recommends approval to renew employee benefit contracts for fiscal year 2025-2026 as listed on the attached memo. Several contracts utilize pricing through Valley Schools Employee Benefits Group, including Blue Cross Blue Shield of Arizona for health insurance and telehealth; Health Equity for Health Savings Accounts; Blue Cross Blue Shield of Arizona for PPO dental; Eye Med for vision; Cigna Dental for HMO dental; Minnesota Life for life/AD&D and supplemental life; and WEX for flexible spending accounts. Separate from Valley Schools, Sun Life is the recommended contract recipient for short-term disability.

G.7. Recommend Increase to District Contribution to Employee Health Care for FY2025-2026

G.7.a. District administration recommends increasing the contribution to employee health insurance for Fiscal Year 2025-2026 by the amount of $394.00 per participating employee for medical insurance and $15.60 for dental insurance, bringing the total District contribution per employee to $6012 per year for medical and $123.60 per year for dental. For a single employee, these increases would impact expenses as follows: the PPO $3000-deductible plan would increase by $10.04 per month or $120.44 annually; the new PPO Prosano $2500-deductible plan would yield an annual savings of $239.20 compared to the PPO $3000-deductible plan; and the HDHP $3300-deductible plan would increase by $0.36/year. The pre-paid dental plan would continue at no cost for the employee. The total increased cost to the District is estimated at $173,000.00 for medical and $7,000.00 for dental for FY2025-2026. The attached rate sheet provides greater detail regarding each plan.

H. Executive Session

H.1. In accordance with A.R.S.§38-431.03.A.5, an Executive Session may be called for discussion or consultation with designated representative of the public body in order to consider its position and instruct its representative regarding negotiations with employee organizations regarding the salaries, salary schedules or compensation paid in the form of fringe benefits of employees of the public body; concerning salaries and benefits.

I. Adjourn