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Meeting Agenda
1. Call Meeting to Order
2. Pledge of Allegiance
3. Roll Call and Establish a Quorum
4. Additional Items
5. Public Comment
6. Agenda
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
6.A.1. Board of Education Minutes - March 13, 2023
6.A.2. EE Seat Based Committee Meeting Minutes - February 16, 2023
6.A.3. EE Online Committee Meeting Minutes - March 16, 2023
6.A.4. Health and Wellness Meeting - March 9, 2023
6.A.5. Finance Committee Meeting - April 6, 2023
6.A.6. FY23 Budget Revision Meeting - March 28, 2023
6.A.7. Personnel Matters
6.A.8. Food Service Reports
6.B. The LAKE Foundation
6.C. Academic, Environmental Education, and Performance Improvement Plan Updates
6.D. Action Items
6.D.1. Review and Approve March 2023 Financial Information
6.D.2. Approve Policies
6.D.3. Approve SY 2023-2024 Seat-Based Calendar
6.D.4. Approve SY 2023-2024 Online Calendar
6.D.5. Approve Independent Contractor Agreement/Service Agreement - 2023/2024 School Year
6.E. Information/Discussion Items
6.E.1. Covid Update - Proactive vs Reactive
6.E.2. District Personnel
6.E.3. Professional Development - Board of Education Trainings
6.E.4. Strategic Planning Matters
6.E.5. Surveys
6.E.6. Director Evaluations
6.E.7. Employee Retention Credit - Agreement with MaGill Accounting
6.E.8. Determine the need for Seat-Based Lottery
6.E.9. Schedule Closed Door Meeting for Director Evaluations
6.E.10. ReGroup Counseling and Crosslake Community School Partnership - 2022-2023
6.E.11. FY 23 Budget - Revised
6.E.12. FY 24 Budget Review (first look)
6.F. Reports
6.F.1. CCS' Directors
6.F.2. Finance Committee
6.F.3. Academic Performance/Achievement and World's Best Workforce
6.F.4. EE Seat-Based Committee
6.F.5. EE Online Committee
6.F.6. Directors' Evaluations
6.F.7. Health and Welness Committee
6.F.8. Executive Director Exploratory Committee
6.F.9. Facilities Planning Committee
7. Authorizer Update
8. May 8, 2023 Meeting Preparation
8.A. Suggestion for Discussion Topics for Next Meeting
8.B. Policy Review
9. Board Meeting Evaluation
10. Adjourn the Regular Board of Education Meeting

Next regular Board of Education meeting: May 8, 2023 at 5:00 p.m.
Agenda Item Details Reload Your Meeting
Meeting: April 17, 2023 at 5:00 PM - Regular Meeting
Subject:
1. Call Meeting to Order
Subject:
2. Pledge of Allegiance
Subject:
3. Roll Call and Establish a Quorum
Subject:
4. Additional Items
Subject:
5. Public Comment
Subject:
6. Agenda
Subject:
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
Subject:
6.A.1. Board of Education Minutes - March 13, 2023
Attachments:
Subject:
6.A.2. EE Seat Based Committee Meeting Minutes - February 16, 2023
Attachments:
Subject:
6.A.3. EE Online Committee Meeting Minutes - March 16, 2023
Attachments:
Subject:
6.A.4. Health and Wellness Meeting - March 9, 2023
Attachments:
Subject:
6.A.5. Finance Committee Meeting - April 6, 2023
Attachments:
Subject:
6.A.6. FY23 Budget Revision Meeting - March 28, 2023
Attachments:
Subject:
6.A.7. Personnel Matters
Description:

Name: Paula Green
Position: Executive Assistant
Agreement Days: TBD
FTE: 1.0
Step: 3
Salary: $41,616 (Prorated in SY22-23 for start date)
Start Date: mid-June 2023
Subject:
6.A.8. Food Service Reports
Attachments:
Subject:
6.B. The LAKE Foundation
Description:

Mike O'Connell, representing the LAKE Foundation, will share updates and answer questions
Subject:
6.C. Academic, Environmental Education, and Performance Improvement Plan Updates
Presenter:
Melanie Donley
Description:
Seat-Based Environmental Education
Online Environmental Education
Discussion on progress towards specific Osprey Wild goals.

(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
Attachments:
Subject:
6.D. Action Items
Subject:
6.D.1. Review and Approve March 2023 Financial Information
Attachments:
Subject:
6.D.2. Approve Policies
Description:

Annual Required Review of Policies
414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse
414FRM Confidential Student Maltreatment Reporting Form
511 Student Fundraising
533 Wellness
Attachments:
Subject:
6.D.3. Approve SY 2023-2024 Seat-Based Calendar
Description:
CCS is transitioning to semesters for MARRS/EDFI reporting, JMC for ease of report cards, as well as alignment with online school

Update from previously approved calendar are as follows 
Kinder Kamp is now August 14-17
August 24 is New Teacher/Lead Teacher 8:30 - noon
November 3 will be end of quarter/early out PD
November 22 will be a full student day
January 19 - end of semester one - PD day (no kids) - 19 student days
February 16 school in session - 20 student days
March: 22 end of quarter - early out
E-learning packet issue dates have been added at the end of the calendar
Start/end of the school day has been added at the end of the calendar
Attachments:
Subject:
6.D.4. Approve SY 2023-2024 Online Calendar
Description:

Updates have been made to the calendar as follows (highlighted in yellow):
Total teacher days last week of August are four.
Total teacher days for school year are 175.
Attachments:
Subject:
6.D.5. Approve Independent Contractor Agreement/Service Agreement - 2023/2024 School Year
Description:

Courtney Budge
Provides speech and language therapy services.
Attachments:
Subject:
6.E. Information/Discussion Items
Subject:
6.E.1. Covid Update - Proactive vs Reactive
Subject:
6.E.2. District Personnel
Description:

Online
for 23-24 looking for approval for additional:
.5 FTE Special Education Teacher
.5 FTE Learning Coach
.2 FTE Science Teacher

Seat-Based Position - New
1.0 FTE Grade 2/3 Primary Teacher (using Primary Grade Teacher job description)
New position will accommodate the enrollment bubble of 2023-2024

(note: these positions have been discussed with the Finance Committee, planning to be included in 23-24 SY budget)

(note: Board of Education approved Hiring Procedure is included each month for reference purposes)
Attachments:
Subject:
6.E.3. Professional Development - Board of Education Trainings
Subject:
6.E.4. Strategic Planning Matters
Presenter:
Holly Amaya
Description:

Application sent to seat-based and online staff to be part of the Strategic Planning Team.

Scheduled board session Wednesday, May 31 from 4:00-7:00 PM (in person)
Scheduled Strategic Planning Team session Thursday, June 1 from 9:30 AM-4:30 PM.
 
Attachments:
Subject:
6.E.5. Surveys
Description:

HRS Level 2 (May 8 Board of Education Meeting)

2022 Director Evaluations 
- Seat-Based Director Staff Evaluation 2022
- Online Director Staff Evaluation 2022
(please come prepared to finalize the surveys for approval)
Surveys will be released on Tuesday, April 18, reminder on Tuesday, April 21, and completion by Sunday, April 23.

Satisfaction of CCS 2022-2023 Director Evaluations (last week of April/first week of May)
Attachments:
Subject:
6.E.6. Director Evaluations
Subject:
6.E.7. Employee Retention Credit - Agreement with MaGill Accounting
Attachments:
Subject:
6.E.8. Determine the need for Seat-Based Lottery
Subject:
6.E.9. Schedule Closed Door Meeting for Director Evaluations
Description:

Suggested for Closed Door Board of Education Meeting is Monday, April 24, 2023 at 5 p.m.
Subject:
6.E.10. ReGroup Counseling and Crosslake Community School Partnership - 2022-2023
Presenter:
Amy Miller
Description:

Update
Attachments:
Subject:
6.E.11. FY 23 Budget - Revised
Description:
Highlights for BOE: 
Surplus used for additional compensation for all staff in FY24.  Amount: $171K  (33K = 1% of salary for staff = 5%)
Remaining ESSER II amount: $141K
Estimated ESSER II future purchases to date: Holly and Annette can provide estimates if available.
Attachments:
Subject:
6.E.12. FY 24 Budget Review (first look)
Description:
Highlights for BOE: 
ADM 475 rationale: Joe stated he feels this number is "aggressive."  Further review of how we arrived at this number could be helpful for the committee and board.
New positions are included and will be posted/candidates interviewed. Directors will seek BOE approval for official hires. 
Retention/sign-on bonuses are replaced by an "additional compensation" amount tied to "successful completion of semester/term 1,"  payable in January 2024.  This approach will NOT require a written policy.  Surplus amount provides 5% allowance.  (33K = 1%)  Discuss utilizing other funds to increase this amount if desired.
$100K set aside for stipends for committee work.  Application process/criteria still needed. 

Health insurance premiums: increased by 5% (10% annually as enrollment is in January.) This is based on an estimate only.

ESSER III amount: 362K
Attachments:
Subject:
6.F. Reports
Description:

(note: board appointed committees schedule is included for reference purposes only)
Attachments:
Subject:
6.F.1. CCS' Directors
Attachments:
Subject:
6.F.2. Finance Committee
Subject:
6.F.3. Academic Performance/Achievement and World's Best Workforce
Subject:
6.F.4. EE Seat-Based Committee
Subject:
6.F.5. EE Online Committee
Subject:
6.F.6. Directors' Evaluations
Subject:
6.F.7. Health and Welness Committee
Subject:
6.F.8. Executive Director Exploratory Committee
Subject:
6.F.9. Facilities Planning Committee
Subject:
7. Authorizer Update
Description:

Correspondence from Erin Anderson, OW dated March 23, 2023
Board Observation from February 13, 2023
Evaluation Framework Performance Governance-Specific Items

Items to note regarding correspondence dated March 23, 2023:
First bullet - Mike Neumann's Exhibit L was submitted on February 14, the day following the Board meeting.
Second bullet - the board members' names, affiliation, and contact information was updated as a result of the Website Compliance Checklist recently submitted to Osprey Wilds.

Featured Sounding Board Publication:
#21 Board Policy Development and Policy Review Cycle
Attachments:
Subject:
8. May 8, 2023 Meeting Preparation
Subject:
8.A. Suggestion for Discussion Topics for Next Meeting
Subject:
8.B. Policy Review
Subject:
9. Board Meeting Evaluation
Subject:
10. Adjourn the Regular Board of Education Meeting

Next regular Board of Education meeting: May 8, 2023 at 5:00 p.m.

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