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Meeting Agenda
1. Financial Report
1.A. Financial Report
1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers
1.H. Investments in School Children
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.B. R.F.P.s
2.B.1) RFP #270 – Insurance Brokerage and Risk Management Services for Duluth Public Schools   Renewal – RJF Agencies, Inc.
RJF Agencies, Inc. has provided insurance brokerage and risk management services for property, liability, auto, and workers’ compensation for Duluth Public Schools since 2009.
2.C. Quotes
2.C.1) Quote #4163 – District-wide Bricklayer Labor
District-wide Bricklayer Labor – Stretar Masonry - $28,560.00
2.C.2) Quote #4165-1 – Annual Inspection and Service of Boilers
Annual Inspection and Service of Boilers – ABE Environmental - $19,847.00
2.C.3) Quote #4167 – Annual Service and Maintenance of Emergency Generators
Annual Service and Maintenance of Emergency Generators – Cummins Npower LLC - $5,948.81
2.C.4) Quote #4168 – District-wide Flooring Installation Labor
District-wide Flooring Installation Labor – Johnson’s Carpet One - $5,462.00
2.C.5) Quote #4170 – District-wide Plumbing Labor
District-wide Plumbing Labor – The Jamar Company - $27,600.00
2.C.6) Quote #4171 – Refuse Removal and Recycling Services
District-wide Refuse Removal and Recyling Services – Nordic Waste - $44,119.44
2.C.7) Quote #4172 – District-wide Roofing Labor
District-wide Roofing Labor – A.W. Kuettel & Sons, Inc. - $29,640.00
3. Policies and Regulations
3.A. Policies
3.A.1) Suspension of Policy - 3136 - Travel In District, In State, and Out of State
Adminstration is recommending that Policy 3136 be suspended to allow for airfare arrangements to be make outside policy parameters for the HOSA group traveling to a state tournament.
3.A.2) Bylaw 9070 - Regular Meetings
Attached are proposed changes to Bylaw 9070 for review/first reading.
3.A.3) Bylaw 9100- Special Meetings
Attached are proposed changes to Bylaw 9100 for review/first reading.
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) School Resource Officers at Middle and High Schools
Adminstration will continue to finalize the contract with the City of Duluth for School Resource Officers highlighiting the terms on the attached document.  The board chair sign will the final document.
4.A.2) Ambe Ltd.
2014 Congdon Park Elementary School Roof Replacement and Masonry Restoration Project -Construction Observation Roof Replacement/Masonry Restoration Construction Observation - Ambe, Ltd - $22,000.00
4.B. Change Orders
4.C. Leases
5. Resolutions
5.A. Resolution B-5-14-3176- Resolution Correcting the Legal Desciption listed in Resolution B-8-13-3120 - Authorizing the Sale of Real Property Located at 3226 Vernon Street
5.B. Resolution #B-5-14-3182 - Granting a Pedestrian Trail Easement to the City of Duluth at Rockridge School
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business Services has signed the following contracts during the month of April 2014
6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business Services has signed the following contracts during the month of April 2014
6.C. Other Contracts - None
6.D. Facilities Management & Capital Project Status Report
6.E. Contracts Signed in Relation to the Long Range Facilities Plan - None
6.F. Change Orders Signed in Relation to the Long Range Facilities Plan - None
7. Future Items
7.A. Fiscal Year 2015 Budget Adoption
7.B. 10-Year Capital Facilities Plan Update
7.C. Child Nutrition - Lunch Price Review
Agenda Item Details Reload Your Meeting
Meeting: May 20, 2014 at 6:30 PM - Business Committee-Regular School Board Meeting
Subject:
1. Financial Report
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
Attachments:
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.B. R.F.P.s
Subject:
2.B.1) RFP #270 – Insurance Brokerage and Risk Management Services for Duluth Public Schools   Renewal – RJF Agencies, Inc.
RJF Agencies, Inc. has provided insurance brokerage and risk management services for property, liability, auto, and workers’ compensation for Duluth Public Schools since 2009.
Description:

Recommendation:  It is recommended the Duluth School Board authorize Marsh & McLennan Agency LLC (RJF Agencies, Inc.) to provide insurance brokerage and risk management services for the 2014 – 2015 policy year. As compensation for their services, RJF Agencies, Inc. will receive a standard commission from the insurance carrier who ultimately underwrites the District’s policies or at the District’s option, a negotiated lump sum to be determined before RJF places renewal coverage.
Subject:
2.C. Quotes
Subject:
2.C.1) Quote #4163 – District-wide Bricklayer Labor
District-wide Bricklayer Labor – Stretar Masonry - $28,560.00
Description:





Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4163 – District-wide Bricklayer Labor.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 2017, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.2) Quote #4165-1 – Annual Inspection and Service of Boilers
Annual Inspection and Service of Boilers – ABE Environmental - $19,847.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm
 listed above based on their quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4165-1 – Annual Inspection and Service of Boilers
Attachments:
Subject:
2.C.3) Quote #4167 – Annual Service and Maintenance of Emergency Generators
Annual Service and Maintenance of Emergency Generators – Cummins Npower LLC - $5,948.81
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote#4167 – Annual Service and Maintenance of Emergency Generators.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 2017, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.4) Quote #4168 – District-wide Flooring Installation Labor
District-wide Flooring Installation Labor – Johnson’s Carpet One - $5,462.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of  Recommendation, as provided in response to Quote#4168 – District-wide Flooring Installation Labor.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 2017, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.5) Quote #4170 – District-wide Plumbing Labor
District-wide Plumbing Labor – The Jamar Company - $27,600.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote#4170 – District-wide Plumbing Labor.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 2017, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.6) Quote #4171 – Refuse Removal and Recycling Services
District-wide Refuse Removal and Recyling Services – Nordic Waste - $44,119.44
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of recommendation, as provided in response to Quote#4171 – Refuse Removal and Recycling Services.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 2017, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
2.C.7) Quote #4172 – District-wide Roofing Labor
District-wide Roofing Labor – A.W. Kuettel & Sons, Inc. - $29,640.00
Description:

Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4172 – District-wide Roofing Labor.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 2017, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments:
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.A.1) Suspension of Policy - 3136 - Travel In District, In State, and Out of State
Adminstration is recommending that Policy 3136 be suspended to allow for airfare arrangements to be make outside policy parameters for the HOSA group traveling to a state tournament.
Description:

Recommendation:  It is recommended that the Duluth School Board suspend Policy 3136.
Attachments:
Subject:
3.A.2) Bylaw 9070 - Regular Meetings
Attached are proposed changes to Bylaw 9070 for review/first reading.
Description:

Recommendation:  It is recommended that the Duluth School Board review/approve changes to Bylaw 9070 for the first reading.
Attachments:
Subject:
3.A.3) Bylaw 9100- Special Meetings
Attached are proposed changes to Bylaw 9100 for review/first reading.
Description:

Recommendation: It is recommended that the Duluth School Board review/approve changes to Bylaw 9100 for the first reading.
Attachments:
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) School Resource Officers at Middle and High Schools
Adminstration will continue to finalize the contract with the City of Duluth for School Resource Officers highlighiting the terms on the attached document.  The board chair sign will the final document.
Description:

Recommendation:  It is recommended that the Duluth School Board approve renewing the contract with the City of Duluth.
Attachments:
Subject:
4.A.2) Ambe Ltd.
2014 Congdon Park Elementary School Roof Replacement and Masonry Restoration Project -Construction Observation Roof Replacement/Masonry Restoration Construction Observation - Ambe, Ltd - $22,000.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above to perform the construction observation for the roof replacement and masonry restoration project at Congdon Park Elementary School.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. Resolution B-5-14-3176- Resolution Correcting the Legal Desciption listed in Resolution B-8-13-3120 - Authorizing the Sale of Real Property Located at 3226 Vernon Street
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-5-14-3176- Resolution Correcting the Legal Desciption listed in Resolution B-8-13-3120 - Authorizing the Sale of Real Property Located at 3226 Vernon Street.
Attachments:
Subject:
5.B. Resolution #B-5-14-3182 - Granting a Pedestrian Trail Easement to the City of Duluth at Rockridge School
Description:

Recommendation:  It is recommended the Duluth School Board approve Resolution #B-5-14-3182 – Granting a Pedestrian Trail Easement to the City of Duluth at Rockridge School
Attachments:
Subject:
6. Informational - These items are provided for informational purposes only and no action is required.
Subject:
6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business Services has signed the following contracts during the month of April 2014
Attachments:
Subject:
6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business Services has signed the following contracts during the month of April 2014
Attachments:
Subject:
6.C. Other Contracts - None
Subject:
6.D. Facilities Management & Capital Project Status Report
Attachments:
Subject:
6.E. Contracts Signed in Relation to the Long Range Facilities Plan - None
Subject:
6.F. Change Orders Signed in Relation to the Long Range Facilities Plan - None
Subject:
7. Future Items
Subject:
7.A. Fiscal Year 2015 Budget Adoption
Subject:
7.B. 10-Year Capital Facilities Plan Update
Subject:
7.C. Child Nutrition - Lunch Price Review

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