Projector: February 26, 2013 at 6:30 PM - Business Committee - Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) RFP 296 - Professional Auditing Services
Request for Professional Auditing Services were advertised in the Duluth News Tribune and sent to sic know n qualified auditing organizations. Three responses were received. The complete 5 year proposal submitted by Wipfli, LLP in the annual amount of $39,500.00 is being recommended for acceptance.

2.C. Quotes

2.C.1) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Bylaw 9095 - Order of Business for Regular Meetings
Attached is Bylaw 9095 - Order of Business for Regular Meetings with a proposed addition for monthly Recognition of students and staff.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.B. Change Orders

4.B.1) Eastern Middle School (Ordean East Middle School)
a. Eastern MS LRFP – Concrete
Change Order #25, Bid #1165, WS #2 – Northland Concrete & Masonry, LLC
Change Order increase to saw and chip tile floor patches in the electrical room, infill interior floor slab and pour one exterior AC pad, and for extra mobilization to pour a slab on the roof deck     Add: $2,374.00

b. Eastern MS LRFP – Carpentry Materials and Installation
Change Order #28, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase for corridor door and hardware installation at the 4-hour walls and miscellaneous carpentry and demo work     Add: $14,196.00

c. Eastern MS LRFP – Carpentry Materials and Installation
Change Order #29, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase for additional backing at the locker bays, installation of locker room benches, furring in the practice room, kitchen demo, ceiling and door repairs and miscellaneous carpentry and demo     Add: $6,392.00

d. Eastern MS LRFP – Drywall and Plaster
Change Order #23, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase for an additional furring wall at room 3410, additional soffit in room 4440, and for additional drywall at various locations     Add: $8,083.00

e. Eastern MS LRFP – Acoustical Ceilings
Change Order #20, Bid #1165, WS #18 – W.A. Schaefer & Son Contracting, Inc
Change Order increase for additional acoustical due to ductwork revisions, to run wall angle up the break metal, and a credit for Trim Tex on the tectum clouds in the pool area     Add: $12,884.00

4.B.2) Myers-Wilkins Elementary School
a. Myers-Wilkins ES LRFP – Steel Supply
Change Order #3, Bid #1215, BP #1 (Contract #0512) – D&M Iron Works, Inc
Change Order increase to supply steel channel and angle for the new duct opening Add: $489.00

b. Myers-Wilkins ES LRFP – Food Service Equipment
Change Order #1, Bid #1228 (Contract #1141) – Hockenberg’s Service Equipment & Supply
Change Order increase to provide the Combi-Ovens add alternate Add: $71,136.00

4.B.3) Congdon Park Elementary School
a. Congdon Park ES LRFP – Food Service Equipment
Change Order #1, Bid #1228, WS #27 – Hockenberg’s Service Equipment & Supply
Change Order increase to provide the Combi-Ovens add alternate Add: $71,136.00

4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. PLACEHOLDER – Resolution authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.B. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.C. PLACEHOLDER – Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational - These items are provided for informational purposes only an no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of January 2013

6.B. Revenue Contracts - None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

6.G. Contracts Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

6.H. Easement Agreement with City of Duluth for Pedestrian and Utility Purposes at MWES

7. Future Items

7.A. Review of Memorial Parks Master Plan

7.B. Actuarial Review Presentation (March)

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	February 26, 2013 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:	1. Financial Report
Subject:	1.A. Financial Report
Attachments: Page 1 Financial Statements Cash Flow Page 1 Financial Statements Cash Flow 2/6/2013 at 4:30 PM Pages 2 - 25 Financial Statements Dec12 Black and White Pages 2 - 25 Financial Statements Dec12 Black and White 2/6/2013 at 4:30 PM
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra" on board book.
Subject:	1.C. Budget Revisions
Attachments: Dec 2012 Budget Changes Report Dec 2012 Budget Changes Report 2/6/2013 at 4:30 PM
Subject:	1.D. Wire Transfers
Attachments: Dec 2012 Wire Transfer Report Dec 2012 Wire Transfer Report 2/6/2013 at 4:30 PM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 1212 Investment Activity 1212 2/6/2013 at 4:30 PM
Subject:	1.F. WADM Projections
Attachments: 1213 Monthly WADM Report February 1213 Monthly WADM Report February 2/6/2013 at 4:30 PM
Subject:	1.G. Fund Raisers
Attachments: Fund Raisers Fund Raisers 2/6/2013 at 4:30 PM
Subject:	1.H. Investments in School Children
Attachments: Donations Donations 2/6/2013 at 4:30 PM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.B.1) RFP 296 - Professional Auditing Services Request for Professional Auditing Services were advertised in the Duluth News Tribune and sent to sic know n qualified auditing organizations. Three responses were received. The complete 5 year proposal submitted by Wipfli, LLP in the annual amount of $39,500.00 is being recommended for acceptance.
Description: Recommendation: It is recommended that the School Board accept the five year proprosal submitted by Wipfli, LLP in the annual amount of $39,500.00 for the year ending June 30, 2013, with subsequent years following a fee scale as attached.
Attachments: RFP296 Audit RFP296 Audit 2/6/2013 at 4:30 PM
Subject:	2.C. Quotes
Subject:	2.C.1) PLACEHOLDER - for Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.A.1) Bylaw 9095 - Order of Business for Regular Meetings Attached is Bylaw 9095 - Order of Business for Regular Meetings with a proposed addition for monthly Recognition of students and staff.
Description: Recommendation: It is recommended that the Duluth School Board approve the first reading of Bylaw 9095 - Order of Business for Regular Meetings.
Attachments: 9095-Feb 2013 9095-Feb 2013 2/19/2013 at 3:32 PM
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.B. Change Orders
Subject:	4.B.1) Eastern Middle School (Ordean East Middle School) a. Eastern MS LRFP – Concrete Change Order #25, Bid #1165, WS #2 – Northland Concrete & Masonry, LLC Change Order increase to saw and chip tile floor patches in the electrical room, infill interior floor slab and pour one exterior AC pad, and for extra mobilization to pour a slab on the roof deck Add: $2,374.00 b. Eastern MS LRFP – Carpentry Materials and Installation Change Order #28, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase for corridor door and hardware installation at the 4-hour walls and miscellaneous carpentry and demo work Add: $14,196.00 c. Eastern MS LRFP – Carpentry Materials and Installation Change Order #29, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase for additional backing at the locker bays, installation of locker room benches, furring in the practice room, kitchen demo, ceiling and door repairs and miscellaneous carpentry and demo Add: $6,392.00 d. Eastern MS LRFP – Drywall and Plaster Change Order #23, Bid #1165, WS #16 – RTL Construction, Inc Change Order increase for an additional furring wall at room 3410, additional soffit in room 4440, and for additional drywall at various locations Add: $8,083.00 e. Eastern MS LRFP – Acoustical Ceilings Change Order #20, Bid #1165, WS #18 – W.A. Schaefer & Son Contracting, Inc Change Order increase for additional acoustical due to ductwork revisions, to run wall angle up the break metal, and a credit for Trim Tex on the tectum clouds in the pool area Add: $12,884.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Eastern Middle School reflecting a total increase of $43,929.00
Attachments: Eastern Middle School Change Orders Eastern Middle School Change Orders 2/6/2013 at 4:30 PM
Subject:	4.B.2) Myers-Wilkins Elementary School a. Myers-Wilkins ES LRFP – Steel Supply Change Order #3, Bid #1215, BP #1 (Contract #0512) – D&M Iron Works, Inc Change Order increase to supply steel channel and angle for the new duct opening Add: $489.00 b. Myers-Wilkins ES LRFP – Food Service Equipment Change Order #1, Bid #1228 (Contract #1141) – Hockenberg’s Service Equipment & Supply Change Order increase to provide the Combi-Ovens add alternate Add: $71,136.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Myers-Wilkins Elementary School reflecting a total increase of $71,625.00.
Attachments: 1215-0512- CO _3 SB Memo-D&M Iron Works MWES 1215-0512- CO _3 SB Memo-D&M Iron Works MWES 2/6/2013 at 4:30 PM 1215-0512 - CO _3 - D&M Iron Works - MWES 1215-0512 - CO _3 - D&M Iron Works - MWES 2/6/2013 at 4:30 PM 1228-1141 - CO _1 SB Memo-Hockenbergs-MWES 1228-1141 - CO _1 SB Memo-Hockenbergs-MWES 2/6/2013 at 4:30 PM 1228-1141 - CO _1 - Hockenbergs - MWES 1228-1141 - CO _1 - Hockenbergs - MWES 2/6/2013 at 4:30 PM
Subject:	4.B.3) Congdon Park Elementary School a. Congdon Park ES LRFP – Food Service Equipment Change Order #1, Bid #1228, WS #27 – Hockenberg’s Service Equipment & Supply Change Order increase to provide the Combi-Ovens add alternate Add: $71,136.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Congdon Park Elementary School reflecting a total increase of $71,136.00.
Attachments: 1228-27 - CO _1 SB Memo-Hockenbergs-CPES 1228-27 - CO _1 SB Memo-Hockenbergs-CPES 2/6/2013 at 4:30 PM 1228-27 - CO_1 - Hockenbergs - CPES 1228-27 - CO_1 - Hockenbergs - CPES 2/6/2013 at 4:30 PM
Subject:	4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. PLACEHOLDER – Resolution authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.B. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.C. PLACEHOLDER – Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:	6. Informational - These items are provided for informational purposes only an no action is required.
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of January 2013
Attachments: Expenditure Contracts Expenditure Contracts 2/6/2013 at 4:30 PM Expenditure Contracts Expenditure Contracts 2/6/2013 at 4:30 PM
Subject:	6.B. Revenue Contracts - None
Subject:	6.C. Other Contracts - None
Subject:	6.D. Facilities Management & Capital Project Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: January FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT January FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 2/6/2013 at 4:30 PM Dec 2012 Fund 6 Dec 2012 Fund 6 2/6/2013 at 4:30 PM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: JCI - LRFP_Status_Report_020413 JCI - LRFP_Status_Report_020413 2/6/2013 at 4:30 PM
Subject:	6.F. Change Orders Pertaining to the Long-range Facilities Plan Kerry Leider will be present to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re Change Orders 1-31-13 SB Agenda Attachment re Change Orders 1-31-13 2/6/2013 at 4:30 PM
Subject:	6.G. Contracts Pertaining to the Long-range Facilities Plan Kerry Leider will be present to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re January Contracts SB Agenda Attachment re January Contracts 2/6/2013 at 4:30 PM
Subject:	6.H. Easement Agreement with City of Duluth for Pedestrian and Utility Purposes at MWES
Attachments: Board Memo re MWES Easement Agreement Board Memo re MWES Easement Agreement 2/6/2013 at 4:30 PM Utility Easement Agreement with City - MWES Utility Easement Agreement with City - MWES 2/6/2013 at 4:30 PM
Subject:	7. Future Items
Subject:	7.A. Review of Memorial Parks Master Plan
Subject:	7.B. Actuarial Review Presentation (March)

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