Projector: March 20, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims (Attached separately as Extra)

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER – For RFPs Related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Policy 8095 - Procedures During Meetings - Second Reading
Attached are proposed revisions to Policy 8095 - Procedures During Meetings for a second reading.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts - None

4.B. Change Orders

4.B.1) Eastern HighSchool (East High School)
a. Eastern HS LRFP – Steel Erection
Change Order #13, Bid #1175 (Contract #0510) – Northern Industrial Erectors, Inc.
Change Order increase to add a beam to support stair AA2 and to install steel angles for support of stairway B1 Add: $2,187.00

4.B.2) Eastern Middle School (Ordean East Middle School)
a.   Eastern MS LRFP – Concrete
Change Order #18, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC
Change Order increase for miscellaneous floor nfills   Add: $4,476.00

b.   Eastern MS LRFP – Concrete
Change Order #19, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC
Change Order increase for miscellaneous 4” slab infills in the boiler room      Add: $2,977.00

c.   Eastern MS LRFP – Concrete
Change Order #20, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC
Change Order increase to infill the cooler/freezer slab          Add: $3,054.00

d. Eastern MS LRFP – Masonry
Change Order #21, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to infill an existing opening    Add: $361.00

e. Eastern MS LRFP – Masonry
Change Order #22, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to lay CMU to close off the crawl space     Add: $4,346.00

f.   Eastern MS LRFP – Masonry
Change Order #23, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to install nine fiberglass door frames in the pool addition and open exposed angles      Add: $2,941.00

g. Eastern MS LRFP – Masonry
Change Order #24, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order decrease to construct two CMU column enclosures and leave the existing stone band at the gable ends of the band room roof and eliminate using stone at this location     Deduct: $409.00

h. Eastern MS LRFP – Masonry
Change Order #25, Bid #1165, WS #4 – Harbor City Masonry, Inc
Change Order increase to install lintels and infill masonry     Add: $1,054.00

4.B.3) Piedmont Elementary School
a. Piedmont School LRFP – General Construction
Change Order #13, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC
Change Order increase to complete stairway foundations and for additional retaining wall costs Add: $24,825.00

4.B.4) Lincoln Park Middle School
a. Lincoln Park MS LRFP – Electrical, Communications and Security
Change Order #TBD, Bid #1184, WS #37 – APi Electric Company
Change Order increase to provide and install the theatrical lighting in the auditorium and sound systems in the auditorium, gymnasium and pool

4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-3-12-2986 - Resolution to Approve the Joint Powers Collaborative Agreement with the City of Duluth

5.B. Resolution B-3-12-2987- Adoption of the Considerations and Investments for the Fiscal Year 2013 Budget

5.C. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.D. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.E. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of February 2012

6.B. Revenue Contracts-None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

7. Future Items

7.A. Development of FY13 Budget

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	March 20, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:	1. Financial Report
Description: Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:	1.A. Financial Report
Attachments: Jan 2012 Financial Statements Page 1 Jan 2012 Financial Statements Page 1 3/8/2012 at 9:52 AM Jan 12 Financial Statements Pages 2 - 25 Jan 12 Financial Statements Pages 2 - 25 3/8/2012 at 9:52 AM
Subject:	1.B. Approval of Payment of Claims (Attached separately as Extra)
Description: This item is attached as an "extra" on BoardBook.
Subject:	1.C. Budget Revisions
Attachments: Jan 2012 Budget Changes Jan 2012 Budget Changes 3/8/2012 at 9:52 AM
Subject:	1.D. Wire Transfers
Attachments: Jan 2012 Wire Transfer Report Jan 2012 Wire Transfer Report 3/8/2012 at 9:52 AM
Subject:	1.E. Investment Transactions
Attachments: Investment_Activity_0112[1] Investment_Activity_0112[1] 3/8/2012 at 9:52 AM
Subject:	1.F. WADM Projections
Attachments: Monthly_WADM_Report_1112_MAR Monthly_WADM_Report_1112_MAR 3/8/2012 at 9:52 AM
Subject:	1.G. Fund Raisers
Attachments: Fund Raisers Fund Raisers 3/8/2012 at 9:52 AM
Subject:	1.H. Investments in School Children
Attachments: Donations Donations 3/8/2012 at 9:52 AM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
Subject:	2.C. Quotes
Subject:	2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.A.1) Policy 8095 - Procedures During Meetings - Second Reading Attached are proposed revisions to Policy 8095 - Procedures During Meetings for a second reading.
Description: Recommendation: It is recommended that the Duluth School Board approve the revisions to Policy 8095 for the second reading.
Attachments: Policy 8095 - Second Reading Policy 8095 - Second Reading 3/8/2012 at 9:52 AM
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts - None
Subject:	4.B. Change Orders
Subject:	4.B.1) Eastern HighSchool (East High School) a. Eastern HS LRFP – Steel Erection Change Order #13, Bid #1175 (Contract #0510) – Northern Industrial Erectors, Inc. Change Order increase to add a beam to support stair AA2 and to install steel angles for support of stairway B1 Add: $2,187.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Eastern High School (East High School) reflecting a total increase of $2,187.00
Attachments: 1175-0510-CO__13__SB_memo_-_Northern_Industrial_Erectors_3-1-12 1175-0510-CO__13__SB_memo_-_Northern_Industrial_Erectors_3-1-12 3/8/2012 at 9:52 AM 1175-0510_-_CO__13_Northern_Industrial-East_HS 1175-0510_-_CO__13_Northern_Industrial-East_HS 3/8/2012 at 9:52 AM
Subject:	4.B.2) Eastern Middle School (Ordean East Middle School) a. Eastern MS LRFP – Concrete Change Order #18, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC Change Order increase for miscellaneous floor nfills Add: $4,476.00 b. Eastern MS LRFP – Concrete Change Order #19, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC Change Order increase for miscellaneous 4” slab infills in the boiler room Add: $2,977.00 c. Eastern MS LRFP – Concrete Change Order #20, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC Change Order increase to infill the cooler/freezer slab Add: $3,054.00 d. Eastern MS LRFP – Masonry Change Order #21, Bid #1165, WS #4 – Harbor City Masonry, Inc Change Order increase to infill an existing opening Add: $361.00 e. Eastern MS LRFP – Masonry Change Order #22, Bid #1165, WS #4 – Harbor City Masonry, Inc Change Order increase to lay CMU to close off the crawl space Add: $4,346.00 f. Eastern MS LRFP – Masonry Change Order #23, Bid #1165, WS #4 – Harbor City Masonry, Inc Change Order increase to install nine fiberglass door frames in the pool addition and open exposed angles Add: $2,941.00 g. Eastern MS LRFP – Masonry Change Order #24, Bid #1165, WS #4 – Harbor City Masonry, Inc Change Order decrease to construct two CMU column enclosures and leave the existing stone band at the gable ends of the band room roof and eliminate using stone at this location Deduct: $409.00 h. Eastern MS LRFP – Masonry Change Order #25, Bid #1165, WS #4 – Harbor City Masonry, Inc Change Order increase to install lintels and infill masonry Add: $1,054.00
Description: i. Eastern MS LRFP – Steel Erection – Structural and Miscellaneous Metals Change Order #7, Bid #1165, WS #6 – Northern Industrial Erectors, Inc Change Order increase to install angle and infill the floor opening with metal decking Add: $2,673.0 j. Eastern MS LRFP – Carpentry Materials and Installation Change Order #13, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase to demo three duct chases and cut and remove concrete Add: $1,363.00 k. Eastern MS LRFP – Carpentry Materials and Installation Change Order #14, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase to demo the ceiling due to water damage Add: $952.00 l. Eastern MS LRFP – Carpentry Materials and Installation Change Order #15, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase to install hardware on attic doors Add: $272.00 m. Eastern MS LRFP – Carpentry Materials and Installation Change Order #16, Bid #1165, WS #7 – Lipe Brothers Construction, Inc Change Order increase to demo walls in the old locker room Add: $2,706.00 n. Eastern MS LRFP – Drywall and Plaster Change Order #10, Bid #1165, WS #16 – RTL Construction, Inc Change Order increase to infill framing behind the fin tube radiation at 84 locations Add: $25,355.00 o. Eastern MS LRFP – Visual Display Boards Change Order #1, Bid #1165, WS #22 – W.E. Neal Slate Company Change Order increase for additional markerboards and installation of owner supplied markerboards and tackboards Add: $16,210.00 Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $68,331.00.
Attachments: East HS Change Orders Feb East HS Change Orders Feb 3/8/2012 at 9:52 AM
Subject:	4.B.3) Piedmont Elementary School a. Piedmont School LRFP – General Construction Change Order #13, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC Change Order increase to complete stairway foundations and for additional retaining wall costs Add: $24,825.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Piedmont School reflecting a total increase of $24,825.00.
Attachments: 1183-33__SB_memo_CO__13_Northland_Constructors_3-1-12 1183-33__SB_memo_CO__13_Northland_Constructors_3-1-12 3/8/2012 at 9:52 AM 1183-33_-_CO__13_Northland_Constructors-Piedmont_3-1-12 1183-33_-_CO__13_Northland_Constructors-Piedmont_3-1-12 3/8/2012 at 9:52 AM
Subject:	4.B.4) Lincoln Park Middle School a. Lincoln Park MS LRFP – Electrical, Communications and Security Change Order #TBD, Bid #1184, WS #37 – APi Electric Company Change Order increase to provide and install the theatrical lighting in the auditorium and sound systems in the auditorium, gymnasium and pool
Description: Recommendation: It is recommended the School Board authorize the theatrical lighting in the auditorium and sound systems in the auditorium, gymnasium, and pool to proceed by change order to the Construction Agreement with APi Electric Company related to Bid #1184 – West Middle School Bid Package #2 – WS #37– Electrical, Communications and Security. The actual Change Order with final value listed will be acted on by the School Board in a separate action in April.
Attachments: 1184-37-_CO__SB_memo-_API_2-_Lincoln_Park_MS_3-7-12[1] 1184-37-_CO__SB_memo-_API_2-_Lincoln_Park_MS_3-7-12[1] 3/8/2012 at 9:52 AM
Subject:	4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. Resolution B-3-12-2986 - Resolution to Approve the Joint Powers Collaborative Agreement with the City of Duluth
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-12-2986 - Resolution to Approve the Joint Powers Collaborative Agreement with the City of Duluth.
Attachments: 2986-Joint_Powers_Collaborative_Agreement-City_of_Duluth_3.20.12 2986-Joint_Powers_Collaborative_Agreement-City_of_Duluth_3.20.12 3/8/2012 at 9:52 AM City Joint Powers March 2012 City Joint Powers March 2012 3/8/2012 at 9:52 AM
Subject:	5.B. Resolution B-3-12-2987- Adoption of the Considerations and Investments for the Fiscal Year 2013 Budget
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-12-2987- Adoption of the Considerations and Investments for the Fiscal Year 2013 Budget.
Attachments: Resolution 2013Budget Considerations & Investments Resolution 2013Budget Considerations & Investments 3/8/2012 at 9:52 AM
Subject:	5.C. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.D. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.E. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:	6. Informational
Description: The items listed below are informational only and do not require board action.
Subject:	6.A. Expenditure Contracts The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of February 2012
Attachments: Expenditure Contracts Expenditure Contracts 3/8/2012 at 9:52 AM Expenditure Contracts Expenditure Contracts 3/8/2012 at 9:52 AM
Subject:	6.B. Revenue Contracts-None
Subject:	6.C. Other Contracts - None
Subject:	6.D. Facilities Management & Capital Project Status Report
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: March_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT March_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 3/8/2012 at 9:52 AM Jan 2012 Fund 6 Jan 2012 Fund 6 3/8/2012 at 9:52 AM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description: Kerry Leider will be present to answer questions regarding the attached report.
Attachments: JCI_LRFP_Status_Report_030212 JCI_LRFP_Status_Report_030212 3/8/2012 at 9:52 AM JCI_LRFP_Contractor_and_Supplier_Report_030112 JCI_LRFP_Contractor_and_Supplier_Report_030112 3/8/2012 at 9:52 AM District_CSR_031412 District_CSR_031412 3/14/2012 at 12:25 PM
Subject:	6.F. Change Orders Relating to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: SB_Agenda_Attachment_re_Change_Orders_3-5-12 SB_Agenda_Attachment_re_Change_Orders_3-5-12 3/8/2012 at 9:52 AM
Subject:	6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: SB_Agenda_Attachment_re_February_Contracts__2-29-12 SB_Agenda_Attachment_re_February_Contracts__2-29-12 3/8/2012 at 9:52 AM
Subject:	7. Future Items
Subject:	7.A. Development of FY13 Budget

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