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Meeting Agenda
1. Financial Report     
1.A. Financial Report
1.B. Approval of Payment of Claims
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers
1.H. Investments in School Children 
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid #1213 – District-wide Snow Plowing Services-Additional Sites
       J.W. Hauling                    $10,450.00
2.A.2) PLACEHOLDER - for Bids related to the LRFP
2.B. R.F.P.s
2.B.1) PLACEHOLDER - for RFP's related to the LRFP
2.C. Quotes
2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
3. Policies and Regulations
3.A. Policies
3.A.1) Suspension of Bylaw 9095 - Order of Business
As a followup to discussion at the September Board meeting, administration is recommending that the school board suspend this policy for 3 months (November-January) to allow the use of a trial version of a new agenda format.
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Delta Dental Renewal
The District received its renewal from Delta Dental on September 21, 2011.  The ASO fee remains the same at $2.55 per eligible employee per month. 
4.A.2) Life/AD&D & LTD Insurance
The District received its renewal from ING on September 26, 2011.  All rates remain the same, with the exception of Basic Life and AD&D where the rate has been increased from $ .14 per $1,000 unit to $.165 per $1,000 unit.  ING stated the reason for the increase is due to the loss ratio for the Basic Life AD&D.
4.A.3) Health Reimbursement Arrangement (HRA)/125 Flex Plan/403(b) Third Party Administrators Renewal
The District received a renewal from Educator Benefits Consultant (EBC) on October 3, 2011.  All rates remain the same.  The District contracted with EBC effective January 1, 2010, to provide third party administration services of the HRA, 125 Flex Plan and 403(b) plans.  There has not been a rate increase on the services provided. 
4.B. Change Orders
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – CIP Concrete/Foundations/Walks
Change Order #13, Bid #1155, (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase to provide sidewalk at area 5 north addition courtyard     Add:  $1,713.00
 
b.  Denfeld HS LRFP – Drywall/Plaster
Change Order #20, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.
Change Order increase for a backcharge to Lipe Brothers Construction, to revise gyp construction to receive doors and to modify gyp soffits     Add:  $5,540.00
 
c.   Denfeld HS LRFP – Drywall/Plaster
Change Order #21, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.
Change Order increase to frame the wall and install a door frame; provide shaftwall construction; plaster work; construct wall to conceal pipes at the floor in corridor 2031; and patch and repair walls and ceilings in special ed. classrooms and the corridor on 3rd floor     Add:  $11,160.00
 
d.  Denfeld HS LRFP – Casework - Supply
Change Order #6, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc.
Change Order increase for casework revisions     Add:  $36,080.00
 
e.  Denfeld HS LRFP – Casework - Supply
Change Order #7, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc.
Change Order increase to supply snorkels and casework      Add:  $5,335.00
 
f.  Denfeld HS LRFP – Landscaping
Change Order #2, Bid #1193, (Contract #3290) – Urban Companies, LLC
Change Order increase to provide poured colored concrete cap at the retaining wall     Add:  $2,000.00
4.B.2) East High School
a.   East HS LRFP – Waterproofing/Insulation
Change Order #3, Bid #1163 (Contract #0710) – Concrete Coatings, Inc.
Change Order increase to provide asphalt waterproofing from the top of the existing waterproofing up to the CIP/Precast caulk joint along the north and west elevations      Add:  $8,383.00
4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. Resolution B-10-11-2939 - Resolution Declaring Intention To Issue General Obligation Alternative Facilities Capital Appreciation Bonds, Series 2011b, Of Independent School District No. 709 In The Principal AmountOf Not To Exceed $787,634.25.
5.B. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.C. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.D. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
6. Informational
6.A. Expenditure Contracts
6.B. Revenue Contracts
6.C. Other Contracts
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
6.H. Quarterly Summary of Grants and Donations
7. Future Items
7.A. Actuarial Review
7.B. FY 11 Financial Audit
Agenda Item Details Reload Your Meeting
Meeting: October 18, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Description:
Preliminary August results will be presented at the Business Committee meeting.
Attachments:
Subject:
1.B. Approval of Payment of Claims
Description:
This report is attached as an Extra on Board Book
Subject:
1.C. Budget Revisions
Description:
Preliminary August budget revisions are attached.
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Description:
Attached is a preliminary version of the July investment transactions.
Attachments:
Subject:
1.F. WADM Projections
Description:
Attached are the WADM Projections for October 2011
Attachments:
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children 
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) Bid #1213 – District-wide Snow Plowing Services-Additional Sites
       J.W. Hauling                    $10,450.00
Description:

Recommendation:  It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1213 – District-wide Snow Plowing Services.  The total estimated cost of this contract related to Bid #1213 – District-wide Snow Plowing Services as listed above is $10,450.00.
 
Attachments:
Subject:
2.A.2) PLACEHOLDER - for Bids related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.B.1) PLACEHOLDER - for RFP's related to the LRFP
Subject:
2.C. Quotes
Subject:
2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.A.1) Suspension of Bylaw 9095 - Order of Business
As a followup to discussion at the September Board meeting, administration is recommending that the school board suspend this policy for 3 months (November-January) to allow the use of a trial version of a new agenda format.
Description:

Recommendation:  It is recommended that the Duluth School Board suspend Bylaw 9095 - Order of Business.
Attachments:
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) Delta Dental Renewal
The District received its renewal from Delta Dental on September 21, 2011.  The ASO fee remains the same at $2.55 per eligible employee per month. 
Description:

Recommendation:  It is recommended that the renewal for Basic Dental and Premier Dental, offered from Delta Dental be accepted.  The renewal will cover the period from January 1, 2012 through December 31, 2012.  In addition, the District will implement a small increase in self-funded premiums.
Attachments:
Subject:
4.A.2) Life/AD&D & LTD Insurance
The District received its renewal from ING on September 26, 2011.  All rates remain the same, with the exception of Basic Life and AD&D where the rate has been increased from $ .14 per $1,000 unit to $.165 per $1,000 unit.  ING stated the reason for the increase is due to the loss ratio for the Basic Life AD&D.
Description:

Recommendation:  It is recommended that the renewal for Basic Life and AD&D, Supplemental Life and AD&D, Supplement Life Dependent Family and Long Term Disability, offered from ING be accepted.  The renewal will cover the period from January 1, 2012 through December 31, 2012. 
Attachments:
Subject:
4.A.3) Health Reimbursement Arrangement (HRA)/125 Flex Plan/403(b) Third Party Administrators Renewal
The District received a renewal from Educator Benefits Consultant (EBC) on October 3, 2011.  All rates remain the same.  The District contracted with EBC effective January 1, 2010, to provide third party administration services of the HRA, 125 Flex Plan and 403(b) plans.  There has not been a rate increase on the services provided. 
Description:

Recommendation:  It is recommended that the renewal for the administration of the Health Reimbursement Arrangement (HRA), 125 Flex Plan and 403(b) offered by EBC be accepted.  The renewal period is effective January 1, 2012, and will renew from year to year, unless terminated by either party.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – CIP Concrete/Foundations/Walks
Change Order #13, Bid #1155, (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase to provide sidewalk at area 5 north addition courtyard     Add:  $1,713.00
 
b.  Denfeld HS LRFP – Drywall/Plaster
Change Order #20, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.
Change Order increase for a backcharge to Lipe Brothers Construction, to revise gyp construction to receive doors and to modify gyp soffits     Add:  $5,540.00
 
c.   Denfeld HS LRFP – Drywall/Plaster
Change Order #21, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.
Change Order increase to frame the wall and install a door frame; provide shaftwall construction; plaster work; construct wall to conceal pipes at the floor in corridor 2031; and patch and repair walls and ceilings in special ed. classrooms and the corridor on 3rd floor     Add:  $11,160.00
 
d.  Denfeld HS LRFP – Casework - Supply
Change Order #6, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc.
Change Order increase for casework revisions     Add:  $36,080.00
 
e.  Denfeld HS LRFP – Casework - Supply
Change Order #7, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc.
Change Order increase to supply snorkels and casework      Add:  $5,335.00
 
f.  Denfeld HS LRFP – Landscaping
Change Order #2, Bid #1193, (Contract #3290) – Urban Companies, LLC
Change Order increase to provide poured colored concrete cap at the retaining wall     Add:  $2,000.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Denfeld High School reflecting a total increase of $61,828.00.
Attachments:
Subject:
4.B.2) East High School
a.   East HS LRFP – Waterproofing/Insulation
Change Order #3, Bid #1163 (Contract #0710) – Concrete Coatings, Inc.
Change Order increase to provide asphalt waterproofing from the top of the existing waterproofing up to the CIP/Precast caulk joint along the north and west elevations      Add:  $8,383.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at East High School reflecting a total increase of $8,383.00.
Attachments:
Subject:
4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. Resolution B-10-11-2939 - Resolution Declaring Intention To Issue General Obligation Alternative Facilities Capital Appreciation Bonds, Series 2011b, Of Independent School District No. 709 In The Principal AmountOf Not To Exceed $787,634.25.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-10-11-2939 -Resolution Declaring Intention To Issue General Obligation Alternative Facilities Capital Appreciation Bonds, Series 2011b, Of Independent School District No. 709 In The Principal AmountOf Not To Exceed $787,634.25.
Attachments:
Subject:
5.B. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.C. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.D. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
Description:
Superintendent Foster or the Director of Business Services has signed the following expenditure contracts during the month of September 2011.
Attachments:
Subject:
6.B. Revenue Contracts
Description:
Superintendent Foster or the Director of Business Services has signed the following revenue contracts during the month of September 2011.
Attachments:
Subject:
6.C. Other Contracts
Description:
Superintendent Foster or the Director of Business Services has signed the following no cost contracts during the month of September 2011.
Attachments:
Subject:
6.D. Facilities Management & Capital Project Status Report
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider was in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider was in attendance to answer questions regarding the attached report.
Attachments:
Subject:
6.H. Quarterly Summary of Grants and Donations
Description:
Attached is a quarterly summary of grants and donations for the period July-September 2011.
Attachments:
Subject:
7. Future Items
Subject:
7.A. Actuarial Review
Subject:
7.B. FY 11 Financial Audit

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