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Meeting Agenda
1. Financial Report     
1.A. Financial Report
1.B. Approval of Payment of Claims
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers
1.H. Investments in School Children
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) PLACEHOLDER - for Bids related to the LRFP
2.B. R.F.P.s
2.C. Quotes
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Marlys Johnson-Mental Health Consultant
Attached is a contract with Marlys Johnston to provide mental health consultant services to the Head Start Program for the 2010-2011 school year, not ot exceed $36,000.00.
4.A.2) Mary Ellis Hollenhorst Mental Health Consultant Contract
Attached is a contract with Mary Ellis Hollenhorst to provide mental health consultant services to the Head Start Program, not to exceed $36,000.00.
4.B. Change Orders
4.B.1) Eastern High School
Eastern High School LRFP – Earthwork and Site Demolition - Change Order #9, Bid 1163, Bid Package #2 (Contract #3100) – Veit and Company, Inc.
Change Order increase due to soil corrections and slab changes for bleacher relocation, house demolition for the parking lot, and installation of a French drain     Add:  $102,794.00

Eastern High School LRFP – Footings, Foundations, Retaining Wall - Change Order #9, Bid 1168, Bid Package #3 (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase for concession building foundation modifications, overtime hours, and to provide a bearing wall footing where the slab could not be poured prior to wall erection  Add:  $12,231.00
4.B.2) East Middle School
East Middle School LRFP – Asbestos Abatement – Phase 2 Change Order #2, Bid 1195 – ACCT, Inc. Change Order increase for abatement of asbestos fittings and hard fitting risers Add: $8,110.00

East Middle School LRFP – Asbestos Abatement – Phase 2 Change Order #3, Bid 1195 – ACCT, Inc. Change Order increase to abate 140 square feet of foundation insulation and mastic Add: $900.00
4.B.3) PLACEHOLDER - For Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.B. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
6. Informational
6.A. Expenditure Contracts
6.B. Revenue Contracts
6.C. Other Contracts
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
6.H. Quarterly Report of Grants and Donations
7. Future Items
7.A. Actuarial Review
7.B. FY 10 Financial Audit
7.C. Improve Operational Efficiency Budget Consideration Update
Agenda Item Details Reload Your Meeting
Meeting: October 19, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Description:
The July financial statements "restated" are also included.
Attachments:
Subject:
1.B. Approval of Payment of Claims
Description:
This item is included as an Extra on Board Book
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
Description:
Adminstration expects to present this report at the Business Committee meeting.
Attachments:
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) PLACEHOLDER - for Bids related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.C. Quotes
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) Marlys Johnson-Mental Health Consultant
Attached is a contract with Marlys Johnston to provide mental health consultant services to the Head Start Program for the 2010-2011 school year, not ot exceed $36,000.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the contract with Marlys Johnson, not to exceed $36,000.00.
Attachments:
Subject:
4.A.2) Mary Ellis Hollenhorst Mental Health Consultant Contract
Attached is a contract with Mary Ellis Hollenhorst to provide mental health consultant services to the Head Start Program, not to exceed $36,000.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the contract with Mary Ellis Hollenhorst.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Eastern High School
Eastern High School LRFP – Earthwork and Site Demolition - Change Order #9, Bid 1163, Bid Package #2 (Contract #3100) – Veit and Company, Inc.
Change Order increase due to soil corrections and slab changes for bleacher relocation, house demolition for the parking lot, and installation of a French drain     Add:  $102,794.00

Eastern High School LRFP – Footings, Foundations, Retaining Wall - Change Order #9, Bid 1168, Bid Package #3 (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase for concession building foundation modifications, overtime hours, and to provide a bearing wall footing where the slab could not be poured prior to wall erection  Add:  $12,231.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above pertaining to Bid 1163, BP #2 and Bid 1168, BP #3 at the Eastern (Ordean) High School, reflecting a total increase of $115,025.00, which remains within the budgeted amount at this site.
Attachments:
Subject:
4.B.2) East Middle School
East Middle School LRFP – Asbestos Abatement – Phase 2 Change Order #2, Bid 1195 – ACCT, Inc. Change Order increase for abatement of asbestos fittings and hard fitting risers Add: $8,110.00

East Middle School LRFP – Asbestos Abatement – Phase 2 Change Order #3, Bid 1195 – ACCT, Inc. Change Order increase to abate 140 square feet of foundation insulation and mastic Add: $900.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above pertaining to Bid 1195 at the East Middle School, reflecting a total increase of $9,010.00, which remains within the budgeted amount at this site.
Attachments:
Subject:
4.B.3) PLACEHOLDER - For Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.B. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of September 2010.
Attachments:
Subject:
6.B. Revenue Contracts
Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the attached Revenue Contracts during the month of September 2010.
Attachments:
Subject:
6.C. Other Contracts
Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the following contracts at no cost to the District during the month of September 2010.
Attachments:
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
Subject:
6.H. Quarterly Report of Grants and Donations
Description:
Attached is a quarterly report of Grants and donations for July-September 2010.
Attachments:
Subject:
7. Future Items
Subject:
7.A. Actuarial Review
Subject:
7.B. FY 10 Financial Audit
Subject:
7.C. Improve Operational Efficiency Budget Consideration Update

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