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Meeting Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. June 21, 2022 Board of Trustee Meeting Minutes
III.B. June 6, 2022 Board of Trustee Special Called Meeting
IV. Citizens' Comments (approved by board on 5-20-99)
V. Special Items
V.A. Review of Level Four Complaint
V.B. Reports from Board Committees
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Merry Sprague
VI.B. Presentation on past and future student activities - Lindsey McPherson
VI.C. Update on activites in Matagorda County
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. June 2022 Financial and 3rd Qtr Investment Reports
VIII.B. Management Reports
VIII.B.1. Technology Report
VIII.B.2. Financial Aid Report
VIII.B.3. Testing Report
VIII.C. Reports from College Governance Councils
VIII.C.1. April 5, 2022 Faculty Council Meeting Minutes
VIII.C.2. May 10, 2022 Faculty Council Meeting Minutes
VIII.C.3. May 4, 2022 Support Staff Organization Meeting Minutes
IX. CONSENT AGENDA
X. Matters Relating to General Administration
X.A. Consideration and approval of updating GCB (LOCAL) Public Information Program - Requests for Information reflect a change in personnel.
XI. Matters Relating to Academic Affairs
XI.A. Approve purchase of Ellucian Degree Works Software using grant funds ($72,702.00 - THECB and Title V Grants; $105,000.00 - Title V grant)
XI.B. Approve moving $60,000.00 from Plant Repair & Replacement Fund for facilities renovation at the Richmond Campus ($60,000.00 Plant Repair and Replacement Fund)
XI.C. Approve transferring $23,600.00 from Plant MIS Fund to purchase new computers and data projector ($23,600.00 - Plant MIS Fund; $20,000.00 - University of Houston Sugar Land)
XII. Matters Relating to Administrative Services
XII.A. Approve the proposal submitted by the Texas Association of School Boards (TASB) for annual renewal of the College's Workers Compensation Insurance ($65,110.00 - Current Unrestricted Operating Budget 2022-2023)
XII.B. Approve the Wharton County Junior College Investment Policy
XII.C. Approve the Wharton County Junior College Endowment Fund Investment Policy
XII.D. Approve 10/20 year write off of property taxes
XIII. Matters Relating to Strategy, Enrollment Management, and Technology
XIII.A. Approve the reorganization of the Institutional Research Office to better attend to the data and reporting needs of the institution (-0-)
XIV. Matters Relating to Personnel
XIV.A. Board of Trustees
XIV.B. Office of President
XIV.C. Office of Academic Affairs
XIV.C.1. William Kilgore employed as a regular, full time instructor of sociology, FAC-7-10, effective August 22, 2022.
XIV.C.2. Michael D. Voulgaris extended as temporary, full-time instructor of automotive technology, FAC-1-10, effective August 22, 2022.
XIV.C.3. Michelle McDaniel received a change from part time, temporary instructor of economics, FAC-1-10, to temporary, full time instructor of economics for 1 semester (Fall 2022), FAC-1-10, effective August 22, 2022.
XIV.C.4. Lindsey Murrile Hawkins employed as regular, full time instructor of vocational nursing, FAC-1-10, effective August 22, 2022.
XIV.D. Office of Administrative Services
XIV.D.1. Rachel Cavazos received a change in title/assignment from regular, full time financial aid quality control specialist, P-15-11, to regular, full time assistant director of financial aid, AA-1-9, effective July 5, 2022.
XIV.E. Office of Student Services
XIV.F. Office of Strategy, Enrollment Management, and Technology
XIV.F.1. Jorge Arroyos employed as regular, full time college recruiter, A-05-10, effective June 27, 2022.
XIV.F.2. Duy Trinh extended as temporary, full time banner system administrator, AA-12-10, effective September 1, 2022.
XV. END OF CONSENT AGENDA
XVI. Paid Professional Assignments
XVI.A. Information Item:
XVI.A.1. Paid Professional Assignment for Catherine Shoppa, Pioneer Career Summer Bridget Program Instructor, June 6 - July 8, 2022 - $1,400.00
XVI.A.2. Paid Professional Assignment for Jodie Hutchinson, Pioneer Career Summer Bridge Program Instructor, June 6 - July 8, 2022 - $2,100.00
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVII.A. Review of Level Four Complaint
XVIII. Consideration and possible action on items discussed in closed session
XIX. Discuss Matters Relating to Formal Policy
XX. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: July 19, 2022 at 6:30 PM - Regular Board Meeting
Subject:
I. Determination of Quorum and Call to Order
Subject:
II. Pledge of Allegiance
Subject:
III. Reading of the Minutes
Subject:
III.A. June 21, 2022 Board of Trustee Meeting Minutes
Attachments:
Subject:
III.B. June 6, 2022 Board of Trustee Special Called Meeting
Attachments:
Subject:
IV. Citizens' Comments (approved by board on 5-20-99)
Description:
    This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
Subject:
V. Special Items
Subject:
V.A. Review of Level Four Complaint
Subject:
V.B. Reports from Board Committees
Subject:
VI. Presentations, Awards, and/or President's Report
Subject:
VI.A. Retirement Resolution for Merry Sprague
Attachments:
Subject:
VI.B. Presentation on past and future student activities - Lindsey McPherson
Subject:
VI.C. Update on activites in Matagorda County
Subject:
VII. Student Success
Subject:
VIII. Reports to the Board
Subject:
VIII.A. Financial Reports
Subject:
VIII.A.1. June 2022 Financial and 3rd Qtr Investment Reports
Attachments:
Subject:
VIII.B. Management Reports
Subject:
VIII.B.1. Technology Report
Attachments:
Subject:
VIII.B.2. Financial Aid Report
Attachments:
Subject:
VIII.B.3. Testing Report
Attachments:
Subject:
VIII.C. Reports from College Governance Councils
Subject:
VIII.C.1. April 5, 2022 Faculty Council Meeting Minutes
Attachments:
Subject:
VIII.C.2. May 10, 2022 Faculty Council Meeting Minutes
Attachments:
Subject:
VIII.C.3. May 4, 2022 Support Staff Organization Meeting Minutes
Attachments:
Subject:
IX. CONSENT AGENDA
Description:

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

Subject:
X. Matters Relating to General Administration
Subject:
X.A. Consideration and approval of updating GCB (LOCAL) Public Information Program - Requests for Information reflect a change in personnel.
Attachments:
Subject:
XI. Matters Relating to Academic Affairs
Subject:
XI.A. Approve purchase of Ellucian Degree Works Software using grant funds ($72,702.00 - THECB and Title V Grants; $105,000.00 - Title V grant)
Attachments:
Subject:
XI.B. Approve moving $60,000.00 from Plant Repair & Replacement Fund for facilities renovation at the Richmond Campus ($60,000.00 Plant Repair and Replacement Fund)
Attachments:
Subject:
XI.C. Approve transferring $23,600.00 from Plant MIS Fund to purchase new computers and data projector ($23,600.00 - Plant MIS Fund; $20,000.00 - University of Houston Sugar Land)
Attachments:
Subject:
XII. Matters Relating to Administrative Services
Subject:
XII.A. Approve the proposal submitted by the Texas Association of School Boards (TASB) for annual renewal of the College's Workers Compensation Insurance ($65,110.00 - Current Unrestricted Operating Budget 2022-2023)
Attachments:
Subject:
XII.B. Approve the Wharton County Junior College Investment Policy
Attachments:
Subject:
XII.C. Approve the Wharton County Junior College Endowment Fund Investment Policy
Attachments:
Subject:
XII.D. Approve 10/20 year write off of property taxes
Attachments:
Subject:
XIII. Matters Relating to Strategy, Enrollment Management, and Technology
Subject:
XIII.A. Approve the reorganization of the Institutional Research Office to better attend to the data and reporting needs of the institution (-0-)
Attachments:
Subject:
XIV. Matters Relating to Personnel
Subject:
XIV.A. Board of Trustees
Subject:
XIV.B. Office of President
Subject:
XIV.C. Office of Academic Affairs
Subject:
XIV.C.1. William Kilgore employed as a regular, full time instructor of sociology, FAC-7-10, effective August 22, 2022.
Attachments:
Subject:
XIV.C.2. Michael D. Voulgaris extended as temporary, full-time instructor of automotive technology, FAC-1-10, effective August 22, 2022.
Attachments:
Subject:
XIV.C.3. Michelle McDaniel received a change from part time, temporary instructor of economics, FAC-1-10, to temporary, full time instructor of economics for 1 semester (Fall 2022), FAC-1-10, effective August 22, 2022.
Attachments:
Subject:
XIV.C.4. Lindsey Murrile Hawkins employed as regular, full time instructor of vocational nursing, FAC-1-10, effective August 22, 2022.
Attachments:
Subject:
XIV.D. Office of Administrative Services
Subject:
XIV.D.1. Rachel Cavazos received a change in title/assignment from regular, full time financial aid quality control specialist, P-15-11, to regular, full time assistant director of financial aid, AA-1-9, effective July 5, 2022.
Attachments:
Subject:
XIV.E. Office of Student Services
Subject:
XIV.F. Office of Strategy, Enrollment Management, and Technology
Subject:
XIV.F.1. Jorge Arroyos employed as regular, full time college recruiter, A-05-10, effective June 27, 2022.
Attachments:
Subject:
XIV.F.2. Duy Trinh extended as temporary, full time banner system administrator, AA-12-10, effective September 1, 2022.
Attachments:
Subject:
XV. END OF CONSENT AGENDA
Subject:
XVI. Paid Professional Assignments
Subject:
XVI.A. Information Item:
Subject:
XVI.A.1. Paid Professional Assignment for Catherine Shoppa, Pioneer Career Summer Bridget Program Instructor, June 6 - July 8, 2022 - $1,400.00
Attachments:
Subject:
XVI.A.2. Paid Professional Assignment for Jodie Hutchinson, Pioneer Career Summer Bridge Program Instructor, June 6 - July 8, 2022 - $2,100.00
Attachments:
Subject:
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:
XVII.A. Review of Level Four Complaint
Subject:
XVIII. Consideration and possible action on items discussed in closed session
Subject:
XIX. Discuss Matters Relating to Formal Policy
Subject:
XX. Adjourn

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