Projector: May 15, 2018 at 6:30 PM - Regular Board Meeting

Meeting Agenda

I. Determination of Quorum and Call to Order

II. Pledge of Allegiance

III. Reading of the Minutes

III.A. The regular Board of Trustee meeting minutes from April 17, 2018

IV. Citizens' Comments (approved by board on 5-20-99)

V. Special Items

V.A. Canvass of Election held on May 5, 2018

V.B. Swearing in of trustees

V.C. Election of board officers

VI. Presentations, Awards, and/or President's Report

VI.A. Recognition of retirement for Ms. Patrice Carter

VI.B. Recognition of retirement for Mr. Earl Westerfield

VII. Student Success

VIII. Reports to the Board

VIII.A. Financial Reports for April 2018

VIII.B. Management Reports

VIII.B.1. Technology Report

VIII.B.2. Financial Aid Report

VIII.B.3. Testing Report

VIII.C. Reports from College Governance Councils

VIII.C.1. Academic Affairs Council meeting minutes from March 21, 2018

VIII.C.2. Extended Cabinet Minutes from February 15, 2018

VIII.C.3. Faculty Council meeting minutes from April 4, 2018

VIII.C.4. Support Staff Organization meeting minutes from April 19, 2018

IX. CONSENT AGENDA

X. Matters Relating to General Administration

X.A. Consideration and possible action to approve the engagement of the Texas Association of School Boards, Inc. (TASB) to create a local policy manual for Wharton County Junior College ($20,225.00 - FY18 current unrestricted operating budget )

X.B. Review and reaffirmation of the Wharton County Junior College Mission Statement

XI. Matters Relating to Academic Affairs

XI.A. Approve a new full time instructor position for Cosmetology ($66,068.00 - FY18 current unrestricted operating budget)

XI.B. Approve the additional purchase of 500 hours of on-line tutoring from Smarthinking by Pearson ($12,500.00 - unrestricted current operating budget for 2017 - 2018)

XII. Matters Relating to Administrative Services

XII.A. Approve Wharton Independent School District (WISD) Realizing Our Academic Reward (ROAR) Academy tuition and fees waiver (maximum waived revenue could potentially be $69,535.00 for FY19)

XII.B. Approve the engagement letter from Lott, Vernon & Company, P.C. for the fiscal year 2018 external audit dated March 6, 2018 ($37,000.00 - current unrestricted operating budget for 2018 -2019)

XII.C. Approve the solicitation of qualifications for engineering and architectural firms to act as our representative during the Design/Build project for the baseball stadium (estimated $20,000.00 - from outside source)

XII.D. Authorize the President to name an Evaluation Committee charged with reviewing all qualifications and proposals submitted for the construction of the baseball stadium and ranking them using the method detailed in the RFQ to determine the most qualified firm

XII.E. Approve the change proposal request from Bass Construction for the moisture remediation process needed for the first floor concrete at the Johnson Health Occupations Center ($52,183.39 - previously approved JHOC Bass Construction contract contingency funds)

XII.F. Approve the purchase of the listed teaching equipment and supplies requested for the Johnson Health Occupations Center ($2,100,000.00 - funds from the unexpended plant fund)

XII.G. Information Item

XII.G.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction ($-0- current unrestricted operating budget for 2017 - 2018)

XIII. Matters Relating to Technology and Institutional Research

XIII.A. Approve the transfer of funds for the purchase of 55 new computers and monitors for the Windows 10 computer lab projects to replace the 25 computers and monitors in Peace 109, 25 computers and monitors in Sugar Land 370 and five systems for storage ($45,550.00 - transfer from the MIS Plant fund for 2017 - 2018)

XIII.B. Approve the transfer of funds for the purchase of a 3-year prepaid subscription and license agreement with Weave Assessment Management Software for use in strategic planning functions and the submission of the SACSCOC Focused report and QEP ($37,800.00 - transfer from the MIS plant fund)

XIV. Matters Relating to Student Services

XIV.A. Approve the transfer of funds for the renovation of the testing center on the Wharton, Richmond and Sugar Land campuses to create reduced distraction testing spaces for students with Americans with Disabilities Act (ADA) accommodations ($38,810.00 - transfer from the plant fund)

XIV.B. Approve the transfer of funds to pay for part-time staff and over time for current staff to convert WCJC's student records from 1946 to 1982 into electronic format ($18,088.00 - transfer from the plant fund)

XV. Matters Relating to Personnel

XV.A. Board of Trustees

XV.B. Office of President

XV.C. Office of Academic Affairs

XV.C.1. Peter Anderson extended as temporary, full-time geology instructor, FAC-1-2, effective June 1, 2018

XV.C.2. Brady Hutchison received a change from temporary, full-time instructor of history, FAC-1-8, to regular, full-time instructor of history, FAC-1-8, effective August 20, 2018

XV.C.3. Hector Weir employed as regular, full-time instructor of Spanish, FAC-7-5, effective August 20, 2018

XV.C.4. Elife Dogan-Ciftci received a change from temporary, full-time instructor of math, FAC-7-6, to regular, full-time instructor of math, FAC-7-6, effective June 1, 2018

XV.C.5. Laurence Jenkins received a change from temporary, full-time instructor of electronics engineering technology, FAC-1-5, to regular, full-time instructor of electronics engineering technology, FAC-1-5, effective June 1, 2018

XV.C.6. Marci Espinosa received a change from temporary, full-time instructor of PTA, FAC-1-1, to regular, full-time instructor of PTA, FAC-1-1, effective July 7, 2018

XV.D. Office of Administrative Services

XV.E. Office of Student Services

XV.F. Office of Technology and Institutional Research

XVI. END OF CONSENT AGENDA

XVII. Paid Professional Assignments

XVII.A. Paid Professional Assignment for Brenda Bode - Site Coordinator for CRDTS exam, May 16-20, 2018 - $1,680.00

XVII.B. Paid Professional Assignment for Carol Derkowski - Site Director for CRDTS exam, May 16-20, 2018 - $875.00

XVII.C. Paid Professional Assignment for Garland Novosad - Site Director for CRDTS exam, May 16-20, 2018 - $1,000.00

XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).

XVIII.A. President's Evaluation (under separate cover)

XIX. Consideration and possible action on items discussed in closed session

XX. Discuss Matters Relating to Formal Policy

XXI. Other Business

XXII. Adjourn

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	May 15, 2018 at 6:30 PM - Regular Board Meeting
Subject:	I. Determination of Quorum and Call to Order
Subject:	II. Pledge of Allegiance
Subject:	III. Reading of the Minutes
Subject:	III.A. The regular Board of Trustee meeting minutes from April 17, 2018
Attachments: April 17, 2018 Board of Trustees Minutes April 17, 2018 Board of Trustees Minutes 5/8/2018 at 2:03 PM
Subject:	IV. Citizens' Comments (approved by board on 5-20-99)
Description: This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations. During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted. If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
Subject:	V. Special Items
Subject:	V.A. Canvass of Election held on May 5, 2018
Attachments: Canvass of Election Canvass of Election 5/9/2018 at 10:02 AM
Subject:	V.B. Swearing in of trustees
Subject:	V.C. Election of board officers
Subject:	VI. Presentations, Awards, and/or President's Report
Subject:	VI.A. Recognition of retirement for Ms. Patrice Carter
Attachments: Resolution Patrice Carter Resolution Patrice Carter 5/7/2018 at 4:30 PM
Subject:	VI.B. Recognition of retirement for Mr. Earl Westerfield
Attachments: Resolution Earl Westerfield Resolution Earl Westerfield 5/7/2018 at 4:30 PM
Subject:	VII. Student Success
Subject:	VIII. Reports to the Board
Subject:	VIII.A. Financial Reports for April 2018
Attachments: April 2018 Monthly Financials April 2018 Monthly Financials 5/8/2018 at 1:36 PM
Subject:	VIII.B. Management Reports
Subject:	VIII.B.1. Technology Report
Attachments: April 2018 Technology Report April 2018 Technology Report 5/8/2018 at 9:09 AM
Subject:	VIII.B.2. Financial Aid Report
Attachments: April 2018 Financial Aid Report April 2018 Financial Aid Report 5/7/2018 at 2:20 PM
Subject:	VIII.B.3. Testing Report
Attachments: April 2018 Testing Report April 2018 Testing Report 5/7/2018 at 2:20 PM
Subject:	VIII.C. Reports from College Governance Councils
Subject:	VIII.C.1. Academic Affairs Council meeting minutes from March 21, 2018
Attachments: Academic Affairs Council Meeting Minutes March 21, 2018 Academic Affairs Council Meeting Minutes March 21, 2018 5/7/2018 at 2:20 PM
Subject:	VIII.C.2. Extended Cabinet Minutes from February 15, 2018
Attachments: Extended Cabinet Meeting Minutes February 15, 2018 Extended Cabinet Meeting Minutes February 15, 2018 5/7/2018 at 2:20 PM
Subject:	VIII.C.3. Faculty Council meeting minutes from April 4, 2018
Attachments: Faculty Council Meeting Minutes April 4, 2018 Faculty Council Meeting Minutes April 4, 2018 5/8/2018 at 9:09 AM
Subject:	VIII.C.4. Support Staff Organization meeting minutes from April 19, 2018
Attachments: Support Staff Organization Meeting Minutes April 19, 2018 Support Staff Organization Meeting Minutes April 19, 2018 5/15/2018 at 3:07 PM
Subject:	IX. CONSENT AGENDA
Description: By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.
Subject:	X. Matters Relating to General Administration
Subject:	X.A. Consideration and possible action to approve the engagement of the Texas Association of School Boards, Inc. (TASB) to create a local policy manual for Wharton County Junior College ($20,225.00 - FY18 current unrestricted operating budget )
Attachments: Agenda Item for consideration and approval of the college's engagement with TASB to create a local policy manual Agenda Item for consideration and approval of the college's engagement with TASB to create a local policy manual 5/8/2018 at 9:35 AM
Subject:	X.B. Review and reaffirmation of the Wharton County Junior College Mission Statement
Attachments: Agenda Item to review and reaffirmation of the WCJC Mission Statement Agenda Item to review and reaffirmation of the WCJC Mission Statement 5/8/2018 at 1:52 PM
Subject:	XI. Matters Relating to Academic Affairs
Subject:	XI.A. Approve a new full time instructor position for Cosmetology ($66,068.00 - FY18 current unrestricted operating budget)
Attachments: Agenda Item for approval of new full time cosmetology instructor position Agenda Item for approval of new full time cosmetology instructor position 5/8/2018 at 9:36 AM
Subject:	XI.B. Approve the additional purchase of 500 hours of on-line tutoring from Smarthinking by Pearson ($12,500.00 - unrestricted current operating budget for 2017 - 2018)
Attachments: Agenda Item for approval to purchase additional on-line tutoring hours from Smarthinking Agenda Item for approval to purchase additional on-line tutoring hours from Smarthinking 5/11/2018 at 8:19 AM
Subject:	XII. Matters Relating to Administrative Services
Subject:	XII.A. Approve Wharton Independent School District (WISD) Realizing Our Academic Reward (ROAR) Academy tuition and fees waiver (maximum waived revenue could potentially be $69,535.00 for FY19)
Attachments: Agenda Item for approval of ROAR Academy Tuition and Fees Waiver Agenda Item for approval of ROAR Academy Tuition and Fees Waiver 5/8/2018 at 9:36 AM
Subject:	XII.B. Approve the engagement letter from Lott, Vernon & Company, P.C. for the fiscal year 2018 external audit dated March 6, 2018 ($37,000.00 - current unrestricted operating budget for 2018 -2019)
Attachments: Agenda Item for approval of engagement with Lott, Vernon & Company, P.C. Agenda Item for approval of engagement with Lott, Vernon & Company, P.C. 5/8/2018 at 9:36 AM
Subject:	XII.C. Approve the solicitation of qualifications for engineering and architectural firms to act as our representative during the Design/Build project for the baseball stadium (estimated $20,000.00 - from outside source)
Attachments: Agenda Item for approval of solicitation for engineering and architectural firms for baseball stadium Agenda Item for approval of solicitation for engineering and architectural firms for baseball stadium 5/8/2018 at 9:37 AM
Subject:	XII.D. Authorize the President to name an Evaluation Committee charged with reviewing all qualifications and proposals submitted for the construction of the baseball stadium and ranking them using the method detailed in the RFQ to determine the most qualified firm
Attachments: Agenda Item for approval to authorize the President to name an evaluation committee for reviewing proposals of the baseball stadium Agenda Item for approval to authorize the President to name an evaluation committee for reviewing proposals of the baseball stadium 5/8/2018 at 9:38 AM
Subject:	XII.E. Approve the change proposal request from Bass Construction for the moisture remediation process needed for the first floor concrete at the Johnson Health Occupations Center ($52,183.39 - previously approved JHOC Bass Construction contract contingency funds)
Attachments: Agenda Item for approval to change proposal request from Bass Construction Agenda Item for approval to change proposal request from Bass Construction 5/8/2018 at 9:39 AM
Subject:	XII.F. Approve the purchase of the listed teaching equipment and supplies requested for the Johnson Health Occupations Center ($2,100,000.00 - funds from the unexpended plant fund)
Attachments: Agenda Item for approval of the purchase of equipment and supplies for the Johnson Building Agenda Item for approval of the purchase of equipment and supplies for the Johnson Building 5/8/2018 at 9:40 AM
Subject:	XII.G. Information Item
Subject:	XII.G.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction ($-0- current unrestricted operating budget for 2017 - 2018)
Attachments: Agenda Item to seek offers from the public for sale of surplus or damaged property Agenda Item to seek offers from the public for sale of surplus or damaged property 5/8/2018 at 9:42 AM
Subject:	XIII. Matters Relating to Technology and Institutional Research
Subject:	XIII.A. Approve the transfer of funds for the purchase of 55 new computers and monitors for the Windows 10 computer lab projects to replace the 25 computers and monitors in Peace 109, 25 computers and monitors in Sugar Land 370 and five systems for storage ($45,550.00 - transfer from the MIS Plant fund for 2017 - 2018)
Attachments: Agenda Item for approval to transfer funds for purchase of 55 computers and monitors Agenda Item for approval to transfer funds for purchase of 55 computers and monitors 5/8/2018 at 9:42 AM
Subject:	XIII.B. Approve the transfer of funds for the purchase of a 3-year prepaid subscription and license agreement with Weave Assessment Management Software for use in strategic planning functions and the submission of the SACSCOC Focused report and QEP ($37,800.00 - transfer from the MIS plant fund)
Attachments: Agenda Item for approval to transfer funds for Weave Assessment Management Software Agenda Item for approval to transfer funds for Weave Assessment Management Software 5/8/2018 at 9:43 AM
Subject:	XIV. Matters Relating to Student Services
Subject:	XIV.A. Approve the transfer of funds for the renovation of the testing center on the Wharton, Richmond and Sugar Land campuses to create reduced distraction testing spaces for students with Americans with Disabilities Act (ADA) accommodations ($38,810.00 - transfer from the plant fund)
Attachments: Agenda Item for approval to transfer funds for renovation of testing centers Agenda Item for approval to transfer funds for renovation of testing centers 5/8/2018 at 9:43 AM
Subject:	XIV.B. Approve the transfer of funds to pay for part-time staff and over time for current staff to convert WCJC's student records from 1946 to 1982 into electronic format ($18,088.00 - transfer from the plant fund)
Attachments: Agenda Item for approval to transfer funds to pay for salaries to convert student records to electronic format Agenda Item for approval to transfer funds to pay for salaries to convert student records to electronic format 5/8/2018 at 9:43 AM
Subject:	XV. Matters Relating to Personnel
Subject:	XV.A. Board of Trustees
Subject:	XV.B. Office of President
Subject:	XV.C. Office of Academic Affairs
Subject:	XV.C.1. Peter Anderson extended as temporary, full-time geology instructor, FAC-1-2, effective June 1, 2018
Attachments: PAF Peter Anderson PAF Peter Anderson 5/8/2018 at 10:53 AM
Subject:	XV.C.2. Brady Hutchison received a change from temporary, full-time instructor of history, FAC-1-8, to regular, full-time instructor of history, FAC-1-8, effective August 20, 2018
Attachments: PAF Brady Hutchison PAF Brady Hutchison 5/8/2018 at 10:53 AM
Subject:	XV.C.3. Hector Weir employed as regular, full-time instructor of Spanish, FAC-7-5, effective August 20, 2018
Attachments: PAF Hector Weir PAF Hector Weir 5/8/2018 at 10:53 AM
Subject:	XV.C.4. Elife Dogan-Ciftci received a change from temporary, full-time instructor of math, FAC-7-6, to regular, full-time instructor of math, FAC-7-6, effective June 1, 2018
Attachments: PAF Elife Dogan-Ciftci PAF Elife Dogan-Ciftci 5/8/2018 at 10:54 AM
Subject:	XV.C.5. Laurence Jenkins received a change from temporary, full-time instructor of electronics engineering technology, FAC-1-5, to regular, full-time instructor of electronics engineering technology, FAC-1-5, effective June 1, 2018
Attachments: PAF Laurence Jenkins PAF Laurence Jenkins 5/8/2018 at 10:54 AM
Subject:	XV.C.6. Marci Espinosa received a change from temporary, full-time instructor of PTA, FAC-1-1, to regular, full-time instructor of PTA, FAC-1-1, effective July 7, 2018
Attachments: PAF Marci Espinosa PAF Marci Espinosa 5/8/2018 at 10:38 AM
Subject:	XV.D. Office of Administrative Services
Subject:	XV.E. Office of Student Services
Subject:	XV.F. Office of Technology and Institutional Research
Subject:	XVI. END OF CONSENT AGENDA
Subject:	XVII. Paid Professional Assignments
Subject:	XVII.A. Paid Professional Assignment for Brenda Bode - Site Coordinator for CRDTS exam, May 16-20, 2018 - $1,680.00
Attachments: Paid Professional Assignment for Brenda Bode Paid Professional Assignment for Brenda Bode 5/8/2018 at 9:45 AM
Subject:	XVII.B. Paid Professional Assignment for Carol Derkowski - Site Director for CRDTS exam, May 16-20, 2018 - $875.00
Attachments: Paid Professional Assignment for Carol Derkowski Paid Professional Assignment for Carol Derkowski 5/8/2018 at 9:46 AM
Subject:	XVII.C. Paid Professional Assignment for Garland Novosad - Site Director for CRDTS exam, May 16-20, 2018 - $1,000.00
Attachments: Paid Professional Assignment for Garland Novosad Paid Professional Assignment for Garland Novosad 5/8/2018 at 9:46 AM
Subject:	XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:	XVIII.A. President's Evaluation (under separate cover)
Subject:	XIX. Consideration and possible action on items discussed in closed session
Subject:	XX. Discuss Matters Relating to Formal Policy
Subject:	XXI. Other Business
Subject:	XXII. Adjourn

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