Projector: January 17, 2017 at 6:30 PM - Regular Board Meeting

Meeting Agenda

I. Determination of Quorum and Call to Order

II. Pledge of Allegiance

III. Reading of the Minutes

III.A. The regular Board of Trustee minutes from November 15, 2016.

III.B. The board workshop minutes from November 15, 2016.

IV. Citizens' Comments (approved by board on 5-20-99)

V. Special Items

VI. Presentations, Awards, and/or President's Report

VI.A. Recognition of retirement for Ms. Susan Hoelscher

VII. Student Success

VIII. Reports to the Board

VIII.A. Financial Reports

VIII.B. Management Reports

VIII.B.1. Technology Report

VIII.B.2. Financial Aid Report

VIII.B.3. Testing Report

VIII.C. Reports from College Governance Councils

VIII.C.1. Support Staff Organization minutes from November 17, 2016

VIII.C.2. Academic Affairs Council minutes from November 9, 2016

IX. CONSENT AGENDA

X. Matters Relating to General Administration

XI. Matters Relating to Academic Affairs

XI.A. Approve the 2017 - 2018 Academic Calendar

XI.B. Approve transferring funds to renovate space to add a classroom and storage on the Bay City campus suite C ($115,000.00 - transfer from the plant repair and replacement fund)

XII. Matters Relating to Administrative Services

XII.A. Approve the Memorandum of Understanding with Wharton Independent School District

XII.B. Create a new "Administrative Services Specialist" position for the Sugar Land Campus ($33,550.00/year)

XII.C. Approve the resolution to seek bids for sale of surplus property, Homer W. Amman estate

XII.D. Approve additional qualified investment brokers

XII.E. Approve Abel Design Group and Rickes Associates to develop a new college wide Master Plan that includes all locations ($266,450.00 plus reimbursable expenses - plant repair and replacement fund)

XII.F. Approve Dowley Security Systems, Inc. to provide the proposed security system upgrades ($1,330,410.00 - transfer from plant repair & replacement fund)

XII.G. Information Item:

XII.G.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction (current unrestricted operating budget for 2016 - 2017)

XII.G.2. Seek competitive sealed proposals for the renovation of the Richmond Campus Technical Wing ($1,600,000.00 - transfer from plant repair & replacement fund)

XII.G.3. Seek competitive sealed proposals for the renovation and addition to the Johnson Health Occupations Center ($7,059,398.00 - transfer from plant repair & replacement fund)

XIII. Matters Relating to Technology and Institutional Research

XIV. Matters Relating to Student Services

XIV.A. Approve an Accuplacer College Level Math Test fee of $20.00/test (cost for an estimate of 100 administrations per year is $510, with revenues of $2,000.00)

XV. Matters Relating to Personnel

XV.A. Board of Trustees

XV.B. Office of President

XV.C. Office of Academic Affairs

XV.C.1. Natasha Goins received a salary adjustment (completion of hours towards PhD) as regular, full-time instructor of associate degree nursing, FAC-1-28, to regular, full-time instructor of associate degree nursing, FAC-1A-28, effective August 22, 2016

XV.C.2. Stephen Lyford received a salary adjustment (additional graduate hours completed) as regular, full-time instructor of computer science, FAC-2A-14, to regular, full-time instructor of computer science, FAC-3-14, effective January 9, 2017

XV.D. Office of Administrative Services

XV.E. Office of Student Services

XV.F. Office of Technology and Institutional Research

XVI. END OF CONSENT AGENDA

XVII. Paid Professional Assignments

XVII.A. Winter Mini Overloads 2016

XVII.B. Paid Professional Assignment for Donna Schilling, Assistant Program Director, spring 2017 - $3,000.00

XVII.C. Paid Professional Assignment for Mike Conway, Course Development for NRC Curriculum Grant, fall 2014 - fall 2016 - $10,000.00

XVII.D. Paid Professional Assignment for Donna Schilling for Assistant Program Director, fall 2016 - $3,000.00

XVII.E. Paid Professional Assignment for Robert Wolter, Oversee Sugar Land Administrative functions, 1/1/17 - 5/31/17 - $2,500.00

XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).

XVIII.A. Discuss the Homer A. Amman property

XIX. Consideration and possible action on items discussed in closed session

XX. Discuss Matters Relating to Formal Policy

XX.A. Approval of the following regulations:

XX.A.1. Regulation 002: Board's Legal Status

XX.A.2. Regulation 003: Board Members

XX.A.3. Regulation 222: Purchasing and Bidding

XX.A.4. Regulation 465: Faculty Teaching Loads

XX.A.5. Regulation 561: Solicitations Of And By Students

XX.A.6. Regulation 875: Remediation of Performance: Contract Employees

XX.B. Information Item:

XX.B.1. Regulation 321: Security and Public Safety Department

XX.B.2. Regulation 781: Associate of Arts and Associate of Arts in Teaching Degree Requirements

XX.B.3. Regulation 782: Associate of Applied Science Degree Requirements

XXI. Other Business

XXII. Adjourn

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	January 17, 2017 at 6:30 PM - Regular Board Meeting
Subject:	I. Determination of Quorum and Call to Order
Subject:	II. Pledge of Allegiance
Subject:	III. Reading of the Minutes
Subject:	III.A. The regular Board of Trustee minutes from November 15, 2016.
Attachments: Board of Trustees Minutes November 15, 2016 Board of Trustees Minutes November 15, 2016 1/13/2017 at 1:57 PM
Subject:	III.B. The board workshop minutes from November 15, 2016.
Attachments: Board Workshop Minutes November 15, 2016 Board Workshop Minutes November 15, 2016 1/13/2017 at 1:57 PM
Subject:	IV. Citizens' Comments (approved by board on 5-20-99)
Description: This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations. During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted. If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
Subject:	V. Special Items
Subject:	VI. Presentations, Awards, and/or President's Report
Subject:	VI.A. Recognition of retirement for Ms. Susan Hoelscher
Attachments: Retirement Resolution Susan Hoelscher Retirement Resolution Susan Hoelscher 1/10/2017 at 2:14 PM
Subject:	VII. Student Success
Subject:	VIII. Reports to the Board
Subject:	VIII.A. Financial Reports
Attachments: Financials November & December 2016 Financials November & December 2016 1/13/2017 at 1:19 PM
Subject:	VIII.B. Management Reports
Subject:	VIII.B.1. Technology Report
Attachments: Technology Report November and December 2016 Technology Report November and December 2016 1/10/2017 at 2:14 PM
Subject:	VIII.B.2. Financial Aid Report
Attachments: Financial Aid Report December 2016 Financial Aid Report December 2016 1/10/2017 at 2:15 PM
Subject:	VIII.B.3. Testing Report
Attachments: Testing Report December 2016 Testing Report December 2016 1/10/2017 at 2:15 PM
Subject:	VIII.C. Reports from College Governance Councils
Subject:	VIII.C.1. Support Staff Organization minutes from November 17, 2016
Attachments: Support Staff Minutes November 17, 2016 Support Staff Minutes November 17, 2016 1/10/2017 at 2:15 PM
Subject:	VIII.C.2. Academic Affairs Council minutes from November 9, 2016
Attachments: Academic Affairs Minutes November 9, 2016 Academic Affairs Minutes November 9, 2016 1/10/2017 at 2:22 PM
Subject:	IX. CONSENT AGENDA
Description: By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.
Subject:	X. Matters Relating to General Administration
Subject:	XI. Matters Relating to Academic Affairs
Subject:	XI.A. Approve the 2017 - 2018 Academic Calendar
Attachments: Agenda Item Academic Calendar 2017 - 2018 Agenda Item Academic Calendar 2017 - 2018 1/10/2017 at 2:22 PM
Subject:	XI.B. Approve transferring funds to renovate space to add a classroom and storage on the Bay City campus suite C ($115,000.00 - transfer from the plant repair and replacement fund)
Attachments: Agenda Item Bay City Campus Suite C Agenda Item Bay City Campus Suite C 1/10/2017 at 2:23 PM
Subject:	XII. Matters Relating to Administrative Services
Subject:	XII.A. Approve the Memorandum of Understanding with Wharton Independent School District
Attachments: Agenda Item MOU WISD Agenda Item MOU WISD 1/13/2017 at 12:09 PM
Subject:	XII.B. Create a new "Administrative Services Specialist" position for the Sugar Land Campus ($33,550.00/year)
Attachments: Agenda Item Administrative Services Specialist Position Agenda Item Administrative Services Specialist Position 1/10/2017 at 2:23 PM
Subject:	XII.C. Approve the resolution to seek bids for sale of surplus property, Homer W. Amman estate
Attachments: Agenda Item Resolution Sale of Surplus Property - Homer W. Amman Estate Agenda Item Resolution Sale of Surplus Property - Homer W. Amman Estate 1/10/2017 at 2:25 PM
Subject:	XII.D. Approve additional qualified investment brokers
Attachments: Agenda Item Additional Qualified Investment Brokers Agenda Item Additional Qualified Investment Brokers 1/10/2017 at 2:23 PM
Subject:	XII.E. Approve Abel Design Group and Rickes Associates to develop a new college wide Master Plan that includes all locations ($266,450.00 plus reimbursable expenses - plant repair and replacement fund)
Attachments: Agenda Item Abel Design Group and Rickes Assoc. - Master Plan Agenda Item Abel Design Group and Rickes Assoc. - Master Plan 1/10/2017 at 2:24 PM
Subject:	XII.F. Approve Dowley Security Systems, Inc. to provide the proposed security system upgrades ($1,330,410.00 - transfer from plant repair & replacement fund)
Attachments: Agenda Item Dowley Security Systems, Inc. - Security System Upgrades Agenda Item Dowley Security Systems, Inc. - Security System Upgrades 1/10/2017 at 2:24 PM
Subject:	XII.G. Information Item:
Subject:	XII.G.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction (current unrestricted operating budget for 2016 - 2017)
Attachments: Agenda Item Seek Bids for Sale of Surplus or Damaged Property Agenda Item Seek Bids for Sale of Surplus or Damaged Property 1/13/2017 at 12:10 PM
Subject:	XII.G.2. Seek competitive sealed proposals for the renovation of the Richmond Campus Technical Wing ($1,600,000.00 - transfer from plant repair & replacement fund)
Attachments: Agenda Item Seek Proposals for Renovation of Richmond Tech Wing Agenda Item Seek Proposals for Renovation of Richmond Tech Wing 1/13/2017 at 12:11 PM
Subject:	XII.G.3. Seek competitive sealed proposals for the renovation and addition to the Johnson Health Occupations Center ($7,059,398.00 - transfer from plant repair & replacement fund)
Attachments: Agenda Item Seek Proposals for Renovation and Addition to Johnson Bldg. Agenda Item Seek Proposals for Renovation and Addition to Johnson Bldg. 1/13/2017 at 12:11 PM
Subject:	XIII. Matters Relating to Technology and Institutional Research
Subject:	XIV. Matters Relating to Student Services
Subject:	XIV.A. Approve an Accuplacer College Level Math Test fee of $20.00/test (cost for an estimate of 100 administrations per year is $510, with revenues of $2,000.00)
Attachments: Agenda Item Accuplacer College Level Math Test Fee Agenda Item Accuplacer College Level Math Test Fee 1/10/2017 at 2:26 PM
Subject:	XV. Matters Relating to Personnel
Subject:	XV.A. Board of Trustees
Subject:	XV.B. Office of President
Subject:	XV.C. Office of Academic Affairs
Subject:	XV.C.1. Natasha Goins received a salary adjustment (completion of hours towards PhD) as regular, full-time instructor of associate degree nursing, FAC-1-28, to regular, full-time instructor of associate degree nursing, FAC-1A-28, effective August 22, 2016
Attachments: PAF Natasha Goins PAF Natasha Goins 1/10/2017 at 2:26 PM
Subject:	XV.C.2. Stephen Lyford received a salary adjustment (additional graduate hours completed) as regular, full-time instructor of computer science, FAC-2A-14, to regular, full-time instructor of computer science, FAC-3-14, effective January 9, 2017
Attachments: PAF Stephen Lyford PAF Stephen Lyford 1/10/2017 at 2:27 PM
Subject:	XV.D. Office of Administrative Services
Subject:	XV.E. Office of Student Services
Subject:	XV.F. Office of Technology and Institutional Research
Subject:	XVI. END OF CONSENT AGENDA
Subject:	XVII. Paid Professional Assignments
Subject:	XVII.A. Winter Mini Overloads 2016
Attachments: Winter Mini Overloads 2016 Winter Mini Overloads 2016 1/10/2017 at 2:27 PM
Subject:	XVII.B. Paid Professional Assignment for Donna Schilling, Assistant Program Director, spring 2017 - $3,000.00
Attachments: PPA Donna Schilling PPA Donna Schilling 1/10/2017 at 2:27 PM
Subject:	XVII.C. Paid Professional Assignment for Mike Conway, Course Development for NRC Curriculum Grant, fall 2014 - fall 2016 - $10,000.00
Attachments: PPA Mike Conway PPA Mike Conway 1/10/2017 at 2:27 PM
Subject:	XVII.D. Paid Professional Assignment for Donna Schilling for Assistant Program Director, fall 2016 - $3,000.00
Attachments: PPA Donna Schilling (2) PPA Donna Schilling (2) 1/10/2017 at 2:27 PM
Subject:	XVII.E. Paid Professional Assignment for Robert Wolter, Oversee Sugar Land Administrative functions, 1/1/17 - 5/31/17 - $2,500.00
Attachments: PPA Robert Wolter PPA Robert Wolter 1/10/2017 at 2:28 PM
Subject:	XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:	XVIII.A. Discuss the Homer A. Amman property
Subject:	XIX. Consideration and possible action on items discussed in closed session
Subject:	XX. Discuss Matters Relating to Formal Policy
Subject:	XX.A. Approval of the following regulations:
Subject:	XX.A.1. Regulation 002: Board's Legal Status
Attachments: Reg 002 Reg 002 1/10/2017 at 2:28 PM
Subject:	XX.A.2. Regulation 003: Board Members
Attachments: Reg 003 Reg 003 1/10/2017 at 2:28 PM
Subject:	XX.A.3. Regulation 222: Purchasing and Bidding
Attachments: Reg 222 Reg 222 1/10/2017 at 2:28 PM
Subject:	XX.A.4. Regulation 465: Faculty Teaching Loads
Attachments: Reg 465 Reg 465 1/10/2017 at 2:28 PM
Subject:	XX.A.5. Regulation 561: Solicitations Of And By Students
Attachments: Reg 561 Reg 561 1/10/2017 at 2:29 PM
Subject:	XX.A.6. Regulation 875: Remediation of Performance: Contract Employees
Attachments: Reg 875 Reg 875 1/10/2017 at 2:29 PM
Subject:	XX.B. Information Item:
Subject:	XX.B.1. Regulation 321: Security and Public Safety Department
Attachments: Reg 321 Reg 321 1/10/2017 at 2:29 PM
Subject:	XX.B.2. Regulation 781: Associate of Arts and Associate of Arts in Teaching Degree Requirements
Attachments: Reg 781 Reg 781 1/10/2017 at 2:29 PM
Subject:	XX.B.3. Regulation 782: Associate of Applied Science Degree Requirements
Attachments: Reg 782 Reg 782 1/10/2017 at 2:29 PM
Subject:	XXI. Other Business
Subject:	XXII. Adjourn

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