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Meeting Agenda
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1 Join Zoom Meeting
https://us06web.zoom.us/j/85193970831?pwd=MDVRQzlxenhNU2hEVTdpSGM4Y3pJUT09 Meeting ID: 851 9397 0831 Passcode: 475812 Dial by your location 1 312 626 6799 1 929 205 6099 1 301 715 8592 1 346 248 7799 |
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2 CALL MEETING TO ORDER - Finance Chair Burt Francisco
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3 ROLL CALL
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4 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
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5 ADOPT AGENDA
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6 BILLS TO PAY - Clerk Keri Bertrand
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6 COMMITTEE ACTION ONLY: Motion to recommend to pay all bills as submitted.
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7 COMMISSIONERS OFFICE - BUDGET ADJUSTMENTS (attached)
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8 ACTION ITEM #2: Motion to approve the Budget Adjustments as presented. Roll call vote is necessary with 5 ayes.
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9 Kim Ludlow, County Treasurer
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9 1) Recommendation for County change to modified accrual accounting
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9 ACTION ITEM #3: The Committee recommends the County change from a cash based accounting to a modified accrual based accounting as soon as practical.
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9 2) BS&A Conversion from Cash Basis to Accrual Accounting (attached)
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9 ACTION ITEM #4: The Committee recommends the Board Chairman sign the attached Proposal from BS&A Software for conversion from Cash Basis to Accrual Accounting of the County's BS&A Accounting Software programs and to authorize a budget adjustment of $2,500.00 from #101-228-956.000 Software Purchases to #101-228-956.001 BS&A Cash to Accrual to cover the cost of the Proposal.
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10 3) Monthly Reports (attached)
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11 ACTION ITEM #5: The Committee recommends to receive and file the monthly Treasurer's Report for the month of July 2023 as presented.
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12 4) Annual Delinquent Tax Revolving Fund Reports (attached)
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13 5) Indigent Defense Appropriation (attached)
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14 ACTION ITEM #6: The Committee recommends to authorize the Treasurer to transfer the balance of the budgeted Indigent Defense appropriation for 2023 on or about October 4, 2023. (attached Board Action #6 approved at July 11, 2023 Finance Ways & Means for the original quarterly appropriation of $41,160.00 and the additional appropriation of $100,000.00)
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15 Ted Somers, Equalization Director
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15 1) Approve Resolution #23-17 & L-4029 for 2023 Winter Property Tax Levy (attached)
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15 ACTION ITEM #7: The Committee recommends approval of Resolution #23-17 and L-4029 for the 2023 Winter Property Tax Levy as presented.
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16 Steve Smigelski, Airport Manager
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16 1) Approve Payment of Primary Airport Services Invoice #1102-35 (attached)
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16 ACTION ITEM #8: The Committee recommends approval of the Primary Airport Services Invoice #1102-35 in the amount of $362.70 to be paid from the PFC Charges Reserve line item #295-000-383.000 and expense from line item #292-595-805.000 as presented. All work done by Primary Airport Services is 100% refundable by the FAA as administrative costs.
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17 Stacey Stewart, Prosecutor's Office
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17 1) Approve New State IV-D Grant Contract (attached)
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17 ACTION ITEM #9: The Committee recommends approval of the new State IV-D Grant Contract (5 year contract) beginning on 10.01.23 with the Prosecutor's Office for the IV-D Child Support Grant Program. The current one-year extension expires 09.30.23.
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18 COUNTY ADMINISTRATOR
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18 1) DDA Expansion Funding Options (attached)
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19 MOTION TO RISE & REPORT
(closes committee meeting) |
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20 Board Chairman Bill Peterson
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20 1) Approve all Recommendations of Finance Ways & Means Committee
ACTION ITEM #10: Motion to Approve all Recommendations of Finance Ways & Means Committee as presented. |
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20 2) Approve CONSENT CALENDAR (attached)
ACTION ITEM #11: Motion to approve the Consent Calendar which includes actions as listed above and filing of all reports. Roll call vote is necessary with 5 ayes. |
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20 3) Board POLL Transfer Funds from General Fund to Plaza Pool - No Action Needed
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20 Board POLL Action Item #12: Recommendation to authorize the Alpena County Treasurer to transfer $5,000 from the General Fund to the Alpena County Plaza Pool Fund. Roll call vote was taken: AYES: Yes - 6, NAYS: No - 2, Motion carried.
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20 4) Enterprise Presentation - Jami Gumpper, Client Strategy Manager
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20 5) Commissioner Appointment to Veterans Affairs
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21 PUBLIC COMMENT
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22 ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | September 12, 2023 at 9:30 AM - Finance Ways & Means Committee Meeting | |
| Subject: |
1 Join Zoom Meeting
https://us06web.zoom.us/j/85193970831?pwd=MDVRQzlxenhNU2hEVTdpSGM4Y3pJUT09 Meeting ID: 851 9397 0831 Passcode: 475812 Dial by your location 1 312 626 6799 1 929 205 6099 1 301 715 8592 1 346 248 7799 |
|
| Subject: |
2 CALL MEETING TO ORDER - Finance Chair Burt Francisco
|
|
| Subject: |
3 ROLL CALL
|
|
| Subject: |
4 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
|
|
| Subject: |
5 ADOPT AGENDA
|
|
| Subject: |
6 BILLS TO PAY - Clerk Keri Bertrand
|
|
| Subject: |
6 COMMITTEE ACTION ONLY: Motion to recommend to pay all bills as submitted.
|
|
| Subject: |
7 COMMISSIONERS OFFICE - BUDGET ADJUSTMENTS (attached)
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|
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Attachments:
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||
| Subject: |
8 ACTION ITEM #2: Motion to approve the Budget Adjustments as presented. Roll call vote is necessary with 5 ayes.
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| Subject: |
9 Kim Ludlow, County Treasurer
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| Subject: |
9 1) Recommendation for County change to modified accrual accounting
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|
| Subject: |
9 ACTION ITEM #3: The Committee recommends the County change from a cash based accounting to a modified accrual based accounting as soon as practical.
|
|
| Subject: |
9 2) BS&A Conversion from Cash Basis to Accrual Accounting (attached)
|
|
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Attachments:
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| Subject: |
9 ACTION ITEM #4: The Committee recommends the Board Chairman sign the attached Proposal from BS&A Software for conversion from Cash Basis to Accrual Accounting of the County's BS&A Accounting Software programs and to authorize a budget adjustment of $2,500.00 from #101-228-956.000 Software Purchases to #101-228-956.001 BS&A Cash to Accrual to cover the cost of the Proposal.
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| Subject: |
10 3) Monthly Reports (attached)
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Attachments:
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| Subject: |
11 ACTION ITEM #5: The Committee recommends to receive and file the monthly Treasurer's Report for the month of July 2023 as presented.
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| Subject: |
12 4) Annual Delinquent Tax Revolving Fund Reports (attached)
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Attachments:
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| Subject: |
13 5) Indigent Defense Appropriation (attached)
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Attachments:
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| Subject: |
14 ACTION ITEM #6: The Committee recommends to authorize the Treasurer to transfer the balance of the budgeted Indigent Defense appropriation for 2023 on or about October 4, 2023. (attached Board Action #6 approved at July 11, 2023 Finance Ways & Means for the original quarterly appropriation of $41,160.00 and the additional appropriation of $100,000.00)
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| Subject: |
15 Ted Somers, Equalization Director
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| Subject: |
15 1) Approve Resolution #23-17 & L-4029 for 2023 Winter Property Tax Levy (attached)
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Attachments:
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| Subject: |
15 ACTION ITEM #7: The Committee recommends approval of Resolution #23-17 and L-4029 for the 2023 Winter Property Tax Levy as presented.
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| Subject: |
16 Steve Smigelski, Airport Manager
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| Subject: |
16 1) Approve Payment of Primary Airport Services Invoice #1102-35 (attached)
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Attachments:
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| Subject: |
16 ACTION ITEM #8: The Committee recommends approval of the Primary Airport Services Invoice #1102-35 in the amount of $362.70 to be paid from the PFC Charges Reserve line item #295-000-383.000 and expense from line item #292-595-805.000 as presented. All work done by Primary Airport Services is 100% refundable by the FAA as administrative costs.
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| Subject: |
17 Stacey Stewart, Prosecutor's Office
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| Subject: |
17 1) Approve New State IV-D Grant Contract (attached)
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Attachments:
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| Subject: |
17 ACTION ITEM #9: The Committee recommends approval of the new State IV-D Grant Contract (5 year contract) beginning on 10.01.23 with the Prosecutor's Office for the IV-D Child Support Grant Program. The current one-year extension expires 09.30.23.
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| Subject: |
18 COUNTY ADMINISTRATOR
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| Subject: |
18 1) DDA Expansion Funding Options (attached)
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Attachments:
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| Subject: |
19 MOTION TO RISE & REPORT
(closes committee meeting) |
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| Subject: |
20 Board Chairman Bill Peterson
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| Subject: |
20 1) Approve all Recommendations of Finance Ways & Means Committee
ACTION ITEM #10: Motion to Approve all Recommendations of Finance Ways & Means Committee as presented. |
|
| Subject: |
20 2) Approve CONSENT CALENDAR (attached)
ACTION ITEM #11: Motion to approve the Consent Calendar which includes actions as listed above and filing of all reports. Roll call vote is necessary with 5 ayes. |
|
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Attachments:
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| Subject: |
20 3) Board POLL Transfer Funds from General Fund to Plaza Pool - No Action Needed
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| Subject: |
20 Board POLL Action Item #12: Recommendation to authorize the Alpena County Treasurer to transfer $5,000 from the General Fund to the Alpena County Plaza Pool Fund. Roll call vote was taken: AYES: Yes - 6, NAYS: No - 2, Motion carried.
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| Subject: |
20 4) Enterprise Presentation - Jami Gumpper, Client Strategy Manager
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20 5) Commissioner Appointment to Veterans Affairs
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| Subject: |
21 PUBLIC COMMENT
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| Subject: |
22 ADJOURNMENT
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