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Meeting Agenda
I. Preliminary
I.A. Call to Order and Roll Call
I.B. Pledge of Allegiance
I.C. Approval of Board of Education Minutes... Action
II. Special Items
II.A. Audit Presentation... Action
II.B. Divisional Updates...Information
III. Reports
III.A. Board Members
III.B. Superintendent
III.C. RIEA President
IV. Communications
IV.A. Requests from persons wishing to speak on certain agenda items will be called upon at the appropriate time.
IV.B. Citizens wishing to address the Board of Education on items not on the agenda.  Comments should be limited to three (3) minutes. (Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.)
V. Action of Routine Matters
V.A. Approval of Additions and / or Deletions
V.B. Approval of Agenda
V.C. Nomination for Future Agenda Items
V.D. Blanket Motion
V.D.1. Contracts for Service (a-s)
V.D.1.a. Amazon Service, Inc..... Action
V.D.1.b. American Institute for Research - School Improvement Needs Assessment Contract... Action
V.D.1.c. Apptegy Contract ... Action
V.D.1.d. Dell, Inc.... Action
V.D.1.e. DecisionEd Group, Inc... Action
V.D.1.f. Education Innovation and Research (EIR) Grant... Action
V.D.1.g. Filterbuy, Inc... Action
V.D.1.h. Gallagher Cyber Liability and Workers' Compensation Coverage... Action
V.D.1.i. Graves Environmental.....  Action
V.D.1.j. Greenwood Cleaning Services.... Action
V.D.1.k. JL Brady Emergency Repair... Action
V.D.1.l. Kone, Inc. Elevator Service Addendum..... Action
V.D.1.m. Lakeshore Learning Materials, LLC... Action
V.D.1.n. Lexia English Contract... Action
V.D.1.o. Midwest Alarm Contract Addendum... Action 
V.D.1.p. Republic Services Contract Approval.... Action
V.D.1.q. Secure Entry Doors - Washington and Edison Junior High Schools... Action
V.D.1.r. SHI International Corporation.... Action
V.D.1.s. Tri - City Electric Security Doors..... Action
V.D.2. Bills for Payment
V.D.3. Donations September through November 2024 ... Action
V.D.4. Overnight Field Trip Requests.... Action
V.D.5. Quarterly Investment Report for September 30, 2024.... Action
V.D.6. Head Start Annual Self-Assessment... Action
V.D.7. Head Start Community Assessment... Action
V.D.8. Head Start Preschool Baseline Grant Application... Action
V.D.9. Human Resources Audit - Illinois Association of School Personnel Administrators (IASPA) Proposal.... Action
V.D.10. Memorandum of Understanding with ASCFME... Action
V.D.11. Memorandum of Understanding with RIEA .....Action
V.D.12. MTI Distributing Snow Removal Purchasing Agreement.... Action
V.D.13. Rock Island - Milan School District #41 High School Course Catalog for Grades 9th - 12th... Action
V.D.14. Rock Island High School Toilet Rooms, Phase 1 Change Order.... Action 
V.D.15. Rock Island High School Flooring.... Action
V.D.16. Spring Forward at Longfellow.... Action 
V.D.17. Certified Appointments... Action 
V.D.18. Non-Certified Appointments... Action
V.D.19. Non-Certified Resignations... Action
V.D.20. Non-Certified Termination... Action
V.D.21. Non-Certified Termination... Action
VI. Operations
VI.A. Board Policy Updates - Second Reading... Information/Action
VII. Business/Finance
VII.A. Tax Levy Approval.... Action
VII.B. BINA Hearing... Action 
VII.C. Abatement Resolution Series 2020... Action
VII.D. Abatement Resolution Series 2022.... Action
VIII. Executive Session
IX. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: December 10, 2024 at 6:00 PM - Regular Meeting
Subject:
I. Preliminary
Subject:
I.A. Call to Order and Roll Call
Subject:
I.B. Pledge of Allegiance
Subject:
I.C. Approval of Board of Education Minutes... Action
Description:
It is recommended that the Board of Education approve the minutes of the regular meeting of November 26, 2024 as well as the executive session minutes, to remain confidential, of November 26, 2024.
Attachments:
Subject:
II. Special Items
Subject:
II.A. Audit Presentation... Action
Description:
It is recommended that the Board of Education approve the 2023 - 24 audit as presented by Ms. Sarah Bohnsack, from Bohnsack & Frommelt.
Attachments:
Subject:
II.B. Divisional Updates...Information
Description:
Ms. Annaka Whiting, Chief Financial Officer, Dr. Dominique Moore, Assistant Superintendent of Human Resources and Mr. Scott Vance, Assistant Superintendent of Teaching and Learning will present divisional updates.
Subject:
III. Reports
Subject:
III.A. Board Members
Subject:
III.B. Superintendent
Subject:
III.C. RIEA President
Subject:
IV. Communications
Subject:
IV.A. Requests from persons wishing to speak on certain agenda items will be called upon at the appropriate time.
Subject:
IV.B. Citizens wishing to address the Board of Education on items not on the agenda.  Comments should be limited to three (3) minutes. (Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.)
Subject:
V. Action of Routine Matters
Subject:
V.A. Approval of Additions and / or Deletions
Subject:
V.B. Approval of Agenda
Subject:
V.C. Nomination for Future Agenda Items
Subject:
V.D. Blanket Motion
Description:
Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda.  The following items are recommended for the Blanket Motion:
Subject:
V.D.1. Contracts for Service (a-s)
Subject:
V.D.1.a. Amazon Service, Inc..... Action
Description:
It is recommended that the Board of Education approve purchases from Amazon.com Services, Inc, P.O. Box 035174, Seattle, WA under the Omnia Partners purchase cooperative not to exceed $500,000 for Fiscal Year 2025.
Attachments:
Subject:
V.D.1.b. American Institute for Research - School Improvement Needs Assessment Contract... Action
Description:
It is recommended that the Board of Education approve a contract for service with the American Institute for Research, 1400 Crystal Drive, 10th Floor, Arlington, VA 22202 in the amount of $40,090.00. 
Attachments:
Subject:
V.D.1.c. Apptegy Contract ... Action
Description:
It is recommended that the Board of Education approve the contract with Apptegy, 2201 Brookwood Drive, Suite 115, Little Rock, AR,  to create the Rock Island - Milan School District #41's Website, app design as well as support services in the amount of $91,300.00 for the 2025 - 28 school years.
Attachments:
Subject:
V.D.1.d. Dell, Inc.... Action
Description:
It is recommended that the Board of Education approve the future purchases from Dell Computer Corporation, 1 Dell way - RR8, Round Rock, TX not to exceed $150,000.00 for the remainder of Fiscal Year 2025.
Attachments:
Subject:
V.D.1.e. DecisionEd Group, Inc... Action
Description:
It is recommended that the Board of Education approve the six-month alignment contract renewal, valid from January 2025 through June 30, 2025,  the amount of $14,478.00.
Attachments:
Subject:
V.D.1.f. Education Innovation and Research (EIR) Grant... Action
Description:
It is recommended that the Board of Education approve the contract for service with Connect With Kids Network, Inc and Emperical Education from January 1, 2025, through December 31, 2025, in the amount of $287,325.00.
Attachments:
Subject:
V.D.1.g. Filterbuy, Inc... Action
Description:
It is recommended that the Board of Education approve the Filterbuy, Inc. Contract for Service through TIPS purchasing cooperative not to exceed $30,000 for Fiscal Year 2025.
Attachments:
Subject:
V.D.1.h. Gallagher Cyber Liability and Workers' Compensation Coverage... Action
Description:
It is recommended that the Board of Education approve cyber liability and workers' compensation coverage from December 1, 2024, through November 30, 2025, for a total investment of $719,375.00.
Attachments:
Subject:
V.D.1.i. Graves Environmental.....  Action
Description:
It is recommended that the Board of Education approve the contract for service with Graves Environmental, Inc., 1922 7th St. Suite 202, Moline, IL 61265 for services related to asbestos training for employees, asbestos removal, and quality testing. The cost for Fiscal Year 2025 will not exceed $30,000.
Attachments:
Subject:
V.D.1.j. Greenwood Cleaning Services.... Action
Description:
It is recommended that the Board of Education approve the contract for service with Greenwood Cleaning Systems, Inc. 5880 Tremont Avenue, Davenport, IA, under the PACE purchasing cooperative not to exceed $275,000 for Fiscal Year 2025.
Attachments:
Subject:
V.D.1.k. JL Brady Emergency Repair... Action
Description:
It is recommended that the Board of Education approve the invoice from JL Brady to repair a water main break at Rock Island High School in the amount of $12,069.00.
Attachments:
Subject:
V.D.1.l. Kone, Inc. Elevator Service Addendum..... Action
Description:
It is recommended that the Board of Education approve the amendment to the July 2024 Contract for Service with Kone, Inc. Elevator Services, One Kone Court, Moline, IL to not exceed $35,000 for Fiscal Year 2025.
Attachments:
Subject:
V.D.1.m. Lakeshore Learning Materials, LLC... Action
Description:
It is recommended that the Board of Education approve purchases from Lakeshore Learning, LLC, 2695 E. Dominguez Street, Carson, CA, a part of the Omnia Partners purchasing cooperative, not to exceed $30,000 for Fiscal Year 2025.
Attachments:
Subject:
V.D.1.n. Lexia English Contract... Action
Description:
It is recommended that the Board of Education approve the annual software license agreement with Lexia Learning Systems, LLC, P.O. Box 83315 Woburn, MA 01813 not to exceed $16,200 for licenses at the junior high and senior high schools.
Attachments:
Subject:
V.D.1.o. Midwest Alarm Contract Addendum... Action 
Description:
It is recommended that the Board of Education approve the amended contract with Midwest Alarm Services, 5424 Tremont Avenue, Davenport, IA  for time and materials not to exceed $75,000 for Fiscal Year 25.
Attachments:
Subject:
V.D.1.p. Republic Services Contract Approval.... Action
Description:
It is recommended that the Board of Education approve the services from Republic Services, 6449 Valley Drive, Bettendorf, Iowa, not to exceed $205,000 in Fiscal Year 2025.
Attachments:
Subject:
V.D.1.q. Secure Entry Doors - Washington and Edison Junior High Schools... Action
Description:
It is recommended that the Board of Education approve the proposals to provide architectural services from Legat Architects, 1515 5th Avenue, Suite 108, Moline, IL for the re-design phase for secure entrances at Washington Junior High School and Edison Junior High School not to exceed $23,000.
Attachments:
Subject:
V.D.1.r. SHI International Corporation.... Action
Description:
It is recommended that the Board of Education approve the purchase of 1,495 Lenovo Chromebooks, Chrome OS Management console licenses, and Case Logic carrying cases for a combined total of $387,952.50 from SHI International Corporation, 290 Davidson Avenue, Somerset, NJ and Amazon.Com, Inc.
Attachments:
Subject:
V.D.1.s. Tri - City Electric Security Doors..... Action
Description:
It is recommended that the Board of Education approve the contract with Tri-City Electric Company of Iowa, 6225 North Brady Street, Davenport, IA for secure entry work at Denkmann, Edison, Earl Hanson, Longfellow, and RICMS schools in the amount of $38,740.
Attachments:
Subject:
V.D.2. Bills for Payment
Description:
It is recommended that the Board of Education authorized bills for payment dated November 29, 2024, in the amount of $4,619,716.27.
Attachments:
Subject:
V.D.3. Donations September through November 2024 ... Action
Description:
It is recommended that the Board of Education approve the donations received from September through November 2024.
Attachments:
Subject:
V.D.4. Overnight Field Trip Requests.... Action
Description:
It is recommended that the Board of Education approve the overnight field trip requests below:
Rock Island High School Boys Bowling Team to compete in the IHSA State Boys Bowling Series, upon qualification, leaving January 31, and returning February 1 to O'Fallon, IL. Sectional dates and locations are yet to be determined. 

Rock Island High School Competitive Cheer Team (9-12), upon qualification, to compete in the IHSA Competitive Cheer State Series at the Grossinger Motors Arena, leaving February 6th and returning February 8th, 2025.

Rock Island High School Varsity Wrestling Team to the Varsity Sectional Qualifiers leaving for February 14th, returning February 15, 2025.  Sectional location is yet to be determined.

Rock Island High School Individual Wrestlers to the IHSA State Tournament leaving for Champaign, IL on February 19th, returning on February 23, 2025. 

Rock Island High School Varsity Girls Bowling, upon qualification, to IHSA State Series. The Sectional series begins February 7th location is yet to be determined.  If qualified for the State Finals, the team will leave February 20, 2025, for Rockford, IL returning on February 22, 2025. 

Rock Island High School Cheer Team (9-12), upon qualification, to the Girls State Basketball Series. Sectional dates and location are to be determined; finals will be held in Bloomington, IL from March 6, 2025 - March 8, 2025.

Rock Island High School Boys Basketball Team to the State Tournament, upon qualification, leaving March 13th, returning on  March 15, 2025 to the State Farm Center in Champaign, Illinois.

Rock Island High School Boys Basketball Cheerleaders (9-12), upon qualification, to the IHSA Boys Basketball State Series at the State Farm Center in Champaign, Illinois from March 12th - March 15th, 2025.

Rock Island High School Softball Team, upon qualification, will be going to a five (5) game softball tournament during the Spring Intersession, leaving March 26, 2025, and returning March 29, 2025, in Murfreesboro, Tennessee. 

Rock Island High School Varsity Boys Diving/Swim Team to the State Diving/Swim Meet in Westmont, Illinois, leaving February 28, 2025, returning March 1, 2025. 

Rock Island High School Girls Basketball to IHSA State Series, upon qualification, leaving for Normal, Illinois for the State Finals on March 5, 2025, returning March 8, 2025.  Sectionals start February 25, 2025; locations are yet to be determined.

Rock Island High School Girls Soccer Team will be going to the State Finals, upon qualification, held in Naperville, IL, leaving June 4th and returning June 7th, 2025.
Attachments:
Subject:
V.D.5. Quarterly Investment Report for September 30, 2024.... Action
Description:
It is recommended that the Board of Education approve the Investment Reports for the quarter ending September 2024.
Attachments:
Subject:
V.D.6. Head Start Annual Self-Assessment... Action
Description:
It is recommended that the Board of Education approve the Head Start Program Self-Assessment for the 2024–25 school year.
Attachments:
Subject:
V.D.7. Head Start Community Assessment... Action
Description:
It is recommended that the Board of Education approve the Community Assessment for the 2025 - 26 Program Year.
Attachments:
Subject:
V.D.8. Head Start Preschool Baseline Grant Application... Action
Description:
It is recommended that the Board of Education approve the submission of an annual application to the Department of Health and Human Services for the Head Start Development Program for the 2025 - 26 budget period in the amount of $3,277,131.00.
Attachments:
Subject:
V.D.9. Human Resources Audit - Illinois Association of School Personnel Administrators (IASPA) Proposal.... Action
Description:
It is recommended that the Board of Education approve the IASPA Human Resources Review agreement to evaluate the effectiveness, efficiency, and compliance with the Rock Island - Milan School District #41 Human Resources Department in the amount of $12,500.00. 
Attachments:
Subject:
V.D.10. Memorandum of Understanding with ASCFME... Action
Description:
It is recommended that the Board of Education approve the MOU with ASCFME to create a 'Rover Secretary' position to address temporary staffing gaps as well as replace the purchasing clerk position and agree to implement the Rover Secretary position as part of the CBA between the Rock Island - Milan School District #41 and AFSCME.
Attachments:
Subject:
V.D.11. Memorandum of Understanding with RIEA .....Action
Description:
It is recommended that the Board of Education approve the following position additions: Assistant Cross Country Coach - Junior High Schools (2), Head Girls Wrestling Coach, Assistant Girls Wrestling Coach, and Head Boys Bowling Coach to the Rock Island Education Association Bargaining Agreement.
Attachments:
Subject:
V.D.12. MTI Distributing Snow Removal Purchasing Agreement.... Action
Description:
It is recommended that the Board of Education approve the purchase of three (3) pre-owned SSV 2100s including attachments not to exceed $55,000 to assist with sidewalk snow removal.  
Attachments:
Subject:
V.D.13. Rock Island - Milan School District #41 High School Course Catalog for Grades 9th - 12th... Action
Description:
It is recommended that the Board of Education approve the course catalog for Rock Island High School for the 2025–26 School Year as presented.
Attachments:
Subject:
V.D.14. Rock Island High School Toilet Rooms, Phase 1 Change Order.... Action 
Description:
It is recommended that the Board of Education approve the revised cost associated with Phase 1 of the Rock Island High School Toilet Renovation Project.  The change covers the cost to move the pipe replacement to the Summer of 2025 due to the need for asbestos abatement.  The revision is expected to add an additional $11,628.01, bringing the total cost of toilet room renovations to $796,628.01.
Attachments:
Subject:
V.D.15. Rock Island High School Flooring.... Action
Description:
It is recommended that the Board of Education approve the proposal by Legat Architects to provide architectural services for the cafeteria flooring at Rock Island High School, not to exceed $16,000.00.
Attachments:
Subject:
V.D.16. Spring Forward at Longfellow.... Action 
Description:
It is recommended that the Board of Education approve the contract for service with Spring Forward Learning Center, P.O. Box 1287, Moline, IL, 61265 to provide an After School program for the 3rd and 4th quarters of the 2024 -25 school year to not exceed $6,425.
Attachments:
Subject:
V.D.17. Certified Appointments... Action 
Description:
It is recommended that the Board of Education approve the following certified appointments for the remainder of the 2024 - 25 school year: Layla Mahmutovic, Felicia Phillips, Ebonie Springfield, and Brock West.
Attachments:
Subject:
V.D.18. Non-Certified Appointments... Action
Description:
It is recommended that the Board of Education approve the following non-certified appointments for the remainder of the 2024 - 25 school year: Alexander Bebber, Nichelle Brown, Deann Cullor, Jenny Dye, Karimah Flowers, Judy Spaulding, Susan Spenard, and Tracey Schulte.
Subject:
V.D.19. Non-Certified Resignations... Action
Description:
It is recommended that the Board of Education accept the following non-certified resignation during the 2024 - 25 school year of Alexander Nelson, Special Ed Paraprofessional with less than one year of service.
Subject:
V.D.20. Non-Certified Termination... Action
Description:
It is recommended that the Board of Education approve the termination of employee (25.10.8) effective immediately. 
Subject:
V.D.21. Non-Certified Termination... Action
Description:
It is recommended that the Board of Education approve the termination of employee (25.11.8) effective immediately. 
Subject:
VI. Operations
Subject:
VI.A. Board Policy Updates - Second Reading... Information/Action
Description:
It is recommended that the Board of Education approve the revised Press 116 Board Policies received from the Illinois Assocation of School Boards as presented.
Attachments:
Subject:
VII. Business/Finance
Subject:
VII.A. Tax Levy Approval.... Action
Description:
It is recommended that the Board of Education adopt the 2024 Tax Levy.
Attachments:
Subject:
VII.B. BINA Hearing... Action 
Description:
Public hearing concerning the intent of the Board of Education of the Distrcit to sell $55,000,000 Working Cash Fund Bonds.
Attachments:
Subject:
VII.C. Abatement Resolution Series 2020... Action
Description:
It is recommended that the Board of Education approve the resolution abating the taxes heretofore levied for the year 2024 to pay debt service on the District's General Obligation School Bonds (Alternative Revenue Source), Series 2020.
Attachments:
Subject:
VII.D. Abatement Resolution Series 2022.... Action
Description:
It is recommended that the Board of Education approve the resolution abating the taxes heretofore levied for the year 2024 to pay debt service on the District's General Obligation School Bonds (Alternate Revenue Source), Series 2022.
Attachments:
Subject:
VIII. Executive Session
Description:
It is recommended that the Board of Education move to executive session to discuss pending litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS120/2(c)(11). In addition to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).

 
Subject:
IX. Adjournment

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