April 22, 2025 at 6:00 PM - Regular Meeting

Description:  It is recommended that the Board of Education approve the minutes of the regular meeting of April 8, 2025, as well as the minutes of the executive sessions held on March 31, 2025 and April 8, 2025.

Description:  Mr. Scott Vance, Assistant Superintendent of Teaching and Learning and representatives from the Insight Education Group will present findings from the Curriculum Management Audit. 

Description:  Ms. Annaka Whiting, CFO, will present an update on the FY25 budget and present information regarding the tentative budget amendment. 

Description:  Dr. Williams, Superintendent, Ms. Annaka Whiting, CFO, and Mr. Joshua Becker, Director of Building Operations will provide the April FMP update.

Description:  Ms. Alicia Sanders, Director of  Student Services, will provide an update on scholar enrollment and registration procedures for the 2025 - 26 school year.

Description:  Requests from persons wishing to speak on certain agenda items will be called upon at the appropriate time. Citizens wishing to address the Board of Education on items not on the agenda.  Comments should be limited to three (3) minutes. (Matters regarding specific employees or students are of a confidential nature and will not be heard in open session).

Description:  Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda.  The following items are recommended for the Blanket Motion:

Description:  It is recommended that the District approve an amended contract with Amplify Education, 55 Washington Street, Suite 800, Brooklyn, New York, 11201 in the amount of $5,550 as presented.

Description:  It is recommended that the Board of Education approve the contract for service with the Center for High School Success, 2121 SW Broadway, Ste 130, Portland OR, 97201 for $67,980 to provide continued support 9th Grade on Track success rates for the 2025 - 26 school year. 

Description:  It is recommended that the Board of Education approve the contract for service with Educational Epiphany, 1750 Pennsylvania Avenue #27066, Washington, D.C. 20038 to deliver professional development in the amount of $167,495 for the 2025 - 26 school year.

Description:  It is recommended that the District approve the amended contract for service with Educational Epiphany, 1750 Pennsylvania Avenue #27066, Washington, D.C. 20038 for the remainder of the 2024-25 school year as presented.

Description:  It is recommended that the District approve an amended contract with Lexia Learning Systems, LLC, P.O. Box 83315 Woburn, MA 01813 in the amount of $65,920 as presented. 

Description:  It is recommended that the Board of Education approve the contract for service with NWEA, 14046 Collection Center Drive, Chicago, IL 60693 in the amount of $2,800.

Description:  It is recommended that the Board of Education approve the contract for service with Pacific Learning, 11145 Knott Ave. Ste. C, Cypress, CA 90630 at a cost not to exceed $16,000.

Description:  It is recommended that the Board of Education approve the contract for service and materials purchases with SAVVAS, 15 E. Midland Ave. St 502, Paramus NJ 07652, for the total amount not to exceed $11,433.62.

Description:  It is recommended that the Board of Education enter into a Memorandum of Understanding with School Health Link, Inc., 3602 Avenue of the Cities, Moline, IL 61265 from April 15, 2025 through June 30, 2026 within the Rock Island Milan School District.

Description:  It is recommended that the Board of Education approve the contract for service with Teaching Strategies, 80 M Street SE, Suite 1010, Washington, D.C. 20003 for $17,225 to purchase the KickStart Literacy Program Bundle for the Head Start program. 

Description:  It is recommended that the Board of Education approve a contract with L & L Floorcovering, 4200 11th Street, Rock Island, IL 61201 to complete necessary flooring repairs at Thomas Jefferson for $10,500, with total expenditures not to exceed $35,000 for other district wide needs during the 2024 - 25 school year.

Description:  It is recommended that the Board of Education approve staff to enter a contract with Werner Restoration, 102 Innovation Way, Colona, IL 61241 to complete the necessary repairs at Thomas Jefferson for $9,902.94, with total expenditures not to exceed $35,000 for other district wide needs during the 2024 - 25 school year.

Description:  It is recommended that the Board of Education authorize bills for payment dated April 15, 2025 in the amount of $3,466,960.75.

Description:  It is recommended that the Board of Education approve the attached list of donations.

Description:  It is recommended that the Board of Education approve the overnight field trip request for the Rock Island High School Boy's Track and Field team to attend the state championship at Eastern Illinois University in Charleston, Illinois from May 29 - May 31, 2025.

Description:  It is recommended that the Board of Education approve Swanson Construction, 3400 Towne Pointe Dr., Bettendorf, IA 52722 for the 2025 Facility Improvements project at the base bid price of $2,493,000.

Description:  It is recommended that the Board of Education approve MPC Enterprises, Inc. 2001 W. Washington Street, Mt. Pleasant, IA 52641 for the Rock Island High School Aquatic Center - Bid 1 project. Including Russell Construction markups, the overall cost will be $632,359.

Description:  It is recommended that the Board of Education approve the memorandums of understanding regarding the following positions: PEL certified nurses and pupil personnel services liaison/coordinators, with the Rock Island Education Association. 

Description:  It is recommended that the Board of Education approve staff to apply for the School Breakfast Expansion Grant through the Illinois State Board of Education in the amount of $10,000.

Description:  It is recommended that the Board of Education approve the following certified appointments for the 2024 - 25 school year of Brittany Ackerland, William Crouch, and Andrew Freeman.

Description:  It is recommended that the Board of Education approve the following certified appointments for the 2025 - 26 school year of Madeleine Eaton, Jessica Hollander, Hannah Hutton, Megan Mahoney, Alyssa Milne and Lindsey Munson.

Description:  It is recommended that the Board of Education approve the following non-certified appointments for the 2024 - 25 school year of Anthony Reaves-Cotton, Maria Escamilla-Garcia, and Paw Thaw.

Description:  It is recommended that the Board of Education accept the non-certified to certified internal transfer of April Bowlyou during the 2024 - 25 school year. 

Description:  It is recommended that the Board of Education approve the non-certified support coach appointment of Charles Cooley during the 2024 -25 school year. 

Description:  It is recommended that the Board of Education accept the following administrator resignations during the 2024 -25 school year of Donald Smith, Dean at Rock Island High School with ten (10) years of service, effective June 12, 2025 and Redrick Terry, Communications Director with one (1) year of service effective June 4, 2025.

Description:  The District received a FOIA request and responded within the five (5) day required timeframe to Ms. Shari Reid who requested general purchasing records from December 10, 2024 through the requested date of April 4, 2025.

The District received a FOIA request and responded within the five (5) day required timeframe to Ms. Isabel Pena who requested all names and current pay of all security staff at Rock Island High School.

The District received a FOIA request and responded within the five (5) day required timeframe to Ms. Isabel Pena who requested a signed copy of Mr. Jeffrey Dase's contract as Deputy Superintendent. 

The District received a FOIA request and responded within the five (5) day required timeframe to Ms. Lori Demko who requested the name of the awarded company, the start date and completion date for both the Rock Island High School Partial Tunnel Asbestos Abatement and the 2025 Junior High Controlled Entry Improvement projects.

The District received a FOIA request and responded within the five (5) day required timeframe to Ms. Isabel Pena who requested resignations tendered for the 2024 - 25 school year of administrators, high school teachers, deans and counselors.

Description:  It is recommended that the Board of Education approve Cordogan Clark, 102 East 2nd Street, Davenport, IA 52801, as Rock Island - Milan School District's Architects of Record, award a contract to Cordogan Clark incorporating the terms outlined in Cordogan Clark’s proposal, and authorize the Superintendent to sign a contract with Cordogan Clark.

Description:  It is recommended that the Board of Education approve IDG Architects, 719 Main Street, Suite A, Peoria, IL 61602 as Rock Island - Milan School District's Architects of Record, award a contract to IDG Architects incorporating the terms outlined in IDG Architects' proposal, and authorize the Superintendent to sign a contract with IDG Architects.

Description:  It is recommended that the Board of Education approve Russell Construction, located at 4700 East 53rd Street, Davenport, IA 52807, for construction management services, award a contract to Russell Construction incorporating the terms outlined in Russell Constructions proposal, and authorize the Superintendent to sign a contract with Russell Construction.

Description:  It is recommended that the Board of Education approve engage2learn, 8911 N. Capital of Texas Highway, Suite 4200-1065, Austin, TX 78759 as the District's Strategic Planning Partner for $68,350.

Description:  In recognition of Dr. Williams' satisfactory performance in the first year of her 2024 - 27 employment contract with the Board of Education and the importance of achieving a competitive compensation package, it is recommended that the Board of Education approve the increase Dr. Williams' base annual salary for the 2025 - 26 school year by 6.23% to $233,712.00 and to make, for the 2025 - 26 school year, a non-elective contribution for the benefit of Dr. Williams in the amount of $13,000.00 to the District's 403(b) annuity plan, payable no later than June 30, 2026.

Description:  Board members will present a gift of thanks to outgoing members Mr. Terell Williams, for his service from 2017 - 2025, Mr. Gary Rowe, for his service from 2017 - 2025, and Ms. Margie Mejia-Caraballo, for her service from 2023 - 2025.

Description:  It is recommended that the Board of Education review and accept the electoral votes as canvassed by the Rock Island County Clerk's office.

Description:  It is recommended that the Board of Education adjourn sine die.  Superintendent Dr. Sharon Williams will conduct the meeting at this time. 

Description:  Elected members Ms. Susan Crowder, Ms. Andrea Gilman, Ms. Isabel Pena and Mr. Tracy Pugh will be introduced, seated and sworn in at this time. 

Description:  The newly elected Board shall continue the meeting with the election of officers.  School Board Vice President, Michael Matherly, will conduct the meeting during the election of a president for two years.  A newly elected president will then call for the election of a vice president for a two-year term and for the election for appointment of a treasurer and secretary.

Description:  It is recommended that the Board of Education reaffirm the designation of official depositories for district funds. 

Description:  It is recommended that the Board of Education approve the appointment of Ms. Annaka Whiting as Board Clerk and Treasurer and Ms. Paula Thompson as Board Secretary.

Description:  It is recommended that the Board of Education move to executive session to discuss pending litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS120/2(c)(11). In addition to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).