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Meeting Agenda
1. Financial Report
1.A. Financial Report
The draft of the financial report for the fiscal year ended June 2013 was presented at the December 9, 2013 Business Committee meeting.  A representative from Wipfli was at the meeting to present their findings.  The final report will be available for the December 17, 2013 Board meeting.
1.A.1) Preliminary financial statements (unaudited) for the month ended October 2013 are attached.
1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers
1.H. Investments in School Children
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.B. R.F.P.s
2.C. Quotes
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) PERMAR Security Services Agreement for buildings with PERMAR owned equipment
This agreement will cover a period from January 1, 2014 through December 31, 2014 with the option to extend two (2) additional years. The estimated annual value of these services is $32,076.48.
4.A.2) PERMAR Security Services Agreement for buildings with District owned equipment
This agreement will cover a period from January 1, 2014 through December 31, 2014 with the option to extend two (2) additional years.  The estimated annual value of these services is $21,528.00.
4.B. Change Orders
4.B.1) Myers-Wilkins Elementary School
a.   Myers-Wilkins ES LRFP – Miscellaneous Specialties - Supply
Change Order #3, Bid #1215, Contract #1000– Building Material Supply, Inc.
Change Order increase to provide the shower curtain, grab bars and toilet partition hardware for accessibility upgrades     Add:  $680.00

b.  Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #10, Bid #1215, Contract #3100/3210 – Veit and Company, Inc.
Change Order decrease for the unused soil corrections and street sweeping allowances     Deduct:  $46,716.00
4.B.2) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. PLACEHOLDER - Resolution B-12-13-3147 - Resolution Authorizing Transfer of Funds From the General Fund to the Debt Service Fund Regarding Financing of the Long-Range Facilities Plan
5.B. Resolution B-12-13-3148 - Certified Tax Levy for 2013 Payable 2014
5.C. Resolution B-12-13-3149 - Authorized Student Activity Bank Account Signer
5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2013
6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2013
6.C. Other Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2013
6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report - None
6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.
6.G. Contracts Signed in Relation to the Long-range Facilities Plan
7. Future Items
7.A. Develop and finalize budget considerations for FY15
7.B. Legislative Platform
Agenda Item Details Reload Your Meeting
Meeting: December 17, 2013 at 6:30 PM - Business Committee-Regular School Board Meeting
Subject:
1. Financial Report
Subject:
1.A. Financial Report
The draft of the financial report for the fiscal year ended June 2013 was presented at the December 9, 2013 Business Committee meeting.  A representative from Wipfli was at the meeting to present their findings.  The final report will be available for the December 17, 2013 Board meeting.
Subject:
1.A.1) Preliminary financial statements (unaudited) for the month ended October 2013 are attached.
Attachments:
Subject:
1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
Attachments:
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.B. R.F.P.s
Subject:
2.C. Quotes
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) PERMAR Security Services Agreement for buildings with PERMAR owned equipment
This agreement will cover a period from January 1, 2014 through December 31, 2014 with the option to extend two (2) additional years. The estimated annual value of these services is $32,076.48.
Description:

Recommendation:  It is recommended the School Board approve entering into an agreement with  ERMAR Security Company to lease Security equipment to the District and to provide 24 hour monitoring and keyed guard response and building inspections services. It is further recommended the Duluth School Board approve the two (2) additional contract extension options through December 31, 2016, if the quoted cost for the additional years is determined acceptable by the Director of Business Services and the Property and Risk Manager, and the Director of Business Services is also specifically authorized to approve expansion of services or building equipment leased during this period in amount not exceeding specific limits authorized by Resolution B-1-13-3064 or that Resolutions renewal equivalent approved for subsequent years.
Attachments:
Subject:
4.A.2) PERMAR Security Services Agreement for buildings with District owned equipment
This agreement will cover a period from January 1, 2014 through December 31, 2014 with the option to extend two (2) additional years.  The estimated annual value of these services is $21,528.00.
Description:

Recommendation:  It is recommended the School Board approve entering into an agreement with PERMAR Security Company to provide 24 hour monitoring and keyed guard response and building inspections services.  It is further recommended the Duluth School Board approve the two (2) additional contract extension options through December 31, 2016, if the quoted cost for the additional years is determined acceptable by the Director of Business Services and the Property and Risk Manager, and the Director of Business Services is also specifically authorized to approve expansion of services or building equipment leased during this period in amount not exceeding specific limits authorized by Resolution B-1-13-3064 or that Resolutions renewal equivalent approved for subsequent years.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Myers-Wilkins Elementary School
a.   Myers-Wilkins ES LRFP – Miscellaneous Specialties - Supply
Change Order #3, Bid #1215, Contract #1000– Building Material Supply, Inc.
Change Order increase to provide the shower curtain, grab bars and toilet partition hardware for accessibility upgrades     Add:  $680.00

b.  Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #10, Bid #1215, Contract #3100/3210 – Veit and Company, Inc.
Change Order decrease for the unused soil corrections and street sweeping allowances     Deduct:  $46,716.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Myers-Wilkins Elementary School reflecting a total decrease of $46,036.00.
Attachments:
Subject:
4.B.2) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. PLACEHOLDER - Resolution B-12-13-3147 - Resolution Authorizing Transfer of Funds From the General Fund to the Debt Service Fund Regarding Financing of the Long-Range Facilities Plan
Description:

Recommendation:  This resolution will not be necessary if resolution 5.B. is approved.
Attachments:
Subject:
5.B. Resolution B-12-13-3148 - Certified Tax Levy for 2013 Payable 2014
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-13-3148 - Certified Tax Levy for 2013 Payable 2014
Attachments:
Subject:
5.C. Resolution B-12-13-3149 - Authorized Student Activity Bank Account Signer
Description:

Recommendation:  It is recommended that the Duluth School board approve Resolution B-12-13-3149- Authorized Student Activity Bank Account Signer
Attachments:
Subject:
5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
6. Informational - These items are provided for informational purposes only and no action is required.
Subject:
6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2013
Attachments:
Subject:
6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2013
Attachments:
Subject:
6.C. Other Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2013
Attachments:
Subject:
6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report - None
Subject:
6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long-range Facilities Plan
Attachments:
Subject:
7. Future Items
Subject:
7.A. Develop and finalize budget considerations for FY15
Subject:
7.B. Legislative Platform

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