Projector: September 24, 2013 at 4:30 PM - Business Committee - Regular School Board Meetings

Meeting Agenda

1. Financial Report

1.A. Financial Report
July reports are attached. June results will be presented with the audit report.

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers - None

1.H. Investments in School Children-None

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1231 – Snow Plowing Services
Blotti Contracting, Inc                       $60,458.00
Sinnott Blacktop                                 $18,675.00
Viele Contracting                                $60,470.00

The total estimated cost of the contract related to Bid #1231 –Snow Plowing Services as listed above is $139,603.00.

2.A.2) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER for RFP's related to the LRFP

2.C. Quotes

2.C.1) RFQ 4086 - Voyageur Bus Company
Recent contract negotiations with Voyageur Bus Company have led to a tentative agreement for the 2012-2013 and 2013-2014 school years. The only proposed change is an increase of 0.00 (zero percent) for 2012-2013, and 0.01 (one percent) in all contract rates for 2013-2014. All other provisions are to remain unchanged. The value of this increase, based on 2012-2013 expenditures, is approximately $ 32,000.00.

2.C.2) Voyageur Bus Company - Special Student Transportation - Quote 4150
Attached is a contract with voyageur Bus Company for special student transportation for the 2013-14 school year, not to exceed $50,000.00.

2.C.3) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.B. Change Orders

4.B.1) Congdon Park Elementary
a.  Congdon Park ES LRFP – Site Earthwork, Excavation & Utilities
Change Order #10, Bid #1222, WS #1 – Northland Constructors of Duluth, LLC.   Change Order increase to install exterior site signage, credit owner supplied sign posts and hardware, and for pipe changes and rip rap.    Add: $20,355.00

b. Congdon Park ES LRFP – Aluminum Windows, Doors & Glazing
Change Order #4, Bid #1223, WS #14 – St. Germain’s Glass, Inc.  Change Order increase to install a mullion to be able to latch the rim exit devices and install a wider threshold to cover the non-tiled area at the former door mullion.     Add: $626.00

c. Congdon Park ES LRFP – Carpentry
Change Order #5, Bid #1224, WS #10 – Lipe Brothers Construction, Inc.  Change Order increase to use Corian in room 221 for the window stools in lieu of cast stone, provide carpentry at the trash enclosure gates, and add storage cabinets above the kindergarten cubbies in rom 133.      Add: $22,857.00

d.  Congdon Park ES LRFP – Carpet/Resilient Flooring
Change Order #3, Bid #1224, WS #19 – Northland Flooring & Design, LLC.   Change Order increase to
furnish and install VCT flooring and border in corridor 112A and 132A, for additional floor prep at the loose precast topping for self-leveling of room 106 and room110, and to furnish and install self-leveling topping at vestibule 135 and 129     Add: $31,854.00

e.   Congdon Park ES LRFP – Carpet/Resilient Flooring
Change Order #4, Bid #1224, WS #19 – Northland Flooring & Design, LLC.  Change Order increase for
1st, 2nd and 3rd floor prep work     Add: $4,859.00

f. Congdon Park ES LRFP – Landscaping
Change Order #2, Bid #1229, WS #33 – Hoffman & McNamara Company.  Change Order increase for
additional drain tile, sod and planting soil and to delete the topsoil allowance included I the base bid.    Add: $1,600.00

4.B.2) Lincoln Park Middle School
a. Lincoln Park MS LRFP – Steel Erection
Change Order #13, Bid #1184, WS #7 – Northern Industrial Erectors, Inc. Change Order increase for additional awning installation. Add: $9,617.00

4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-9-13-3134 - Maximum Levy Certification
Adminstration will provide additional information as it becomes available.

5.B. Resolution #B-9-13-3131 – Resolution granting a public utility easement to the City of Duluth for the water main and hydrants on the East High School property

5.C. Resolution #B-9-13-3130 - Resolution Granting a Pedestrian and Bike Trail Easement to the City of Duluth at Central High School

5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of June 2013

6.B. Revenue Contracts - None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report - None

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

6.G. Contracts Signed in Relation to the Long-range Facilities Plan - None

7. Future Items

7.A. FY 13 Financial Audit

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	September 24, 2013 at 4:30 PM - Business Committee - Regular School Board Meetings
Subject:	1. Financial Report
Subject:	1.A. Financial Report July reports are attached. June results will be presented with the audit report.
Attachments: Jul13 BW Jul13 BW 9/6/2013 at 8:48 AM
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra" on board book.
Subject:	1.C. Budget Revisions
Attachments: July 2013 Budget Changes Report July 2013 Budget Changes Report 9/6/2013 at 8:44 AM
Subject:	1.D. Wire Transfers
Attachments: July 2013 Wire Transfers Report July 2013 Wire Transfers Report 9/6/2013 at 8:47 AM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 0713 Investment Activity 0713 9/6/2013 at 8:49 AM
Subject:	1.F. WADM Projections WADM Projections are suspended until October.
Subject:	1.G. Fund Raisers - None
Subject:	1.H. Investments in School Children-None
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) Bid #1231 – Snow Plowing Services Blotti Contracting, Inc $60,458.00 Sinnott Blacktop $18,675.00 Viele Contracting $60,470.00 The total estimated cost of the contract related to Bid #1231 –Snow Plowing Services as listed above is $139,603.00.
Description: Recommendation: It is recommended the School Board approve entering into contracts with the firms listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1231 –Snow Plowing Services. It is further recommended the Duluth School Board approve the two (2) additional contract extension options through June 30, 2016, if the amount is determined acceptable by the Director of Business Services and the Property and Risk manager.
Attachments: 1231 - SB Memo - D-W Snow Plowing Services 1231 - SB Memo - D-W Snow Plowing Services 9/10/2013 at 10:52 AM Snow Plowing Bid Tab Snow Plowing Bid Tab 9/10/2013 at 10:52 AM 1231 - Snow Plowing Comparison 1231 - Snow Plowing Comparison 9/10/2013 at 10:58 AM
Subject:	2.A.2) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.B.1) PLACEHOLDER for RFP's related to the LRFP
Subject:	2.C. Quotes
Subject:	2.C.1) RFQ 4086 - Voyageur Bus Company Recent contract negotiations with Voyageur Bus Company have led to a tentative agreement for the 2012-2013 and 2013-2014 school years. The only proposed change is an increase of 0.00 (zero percent) for 2012-2013, and 0.01 (one percent) in all contract rates for 2013-2014. All other provisions are to remain unchanged. The value of this increase, based on 2012-2013 expenditures, is approximately $ 32,000.00.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract renewal with Voyageur Bus Company for the 2012-13 and 2013-14 School Years.
Attachments: VBC recommendation letter 2012-2014 VBC recommendation letter 2012-2014 9/6/2013 at 9:01 AM TRANSPORTATION CONTRACT TRANSPORTATION CONTRACT 9/6/2013 at 12:25 PM Voyageur Rate Sheet Voyageur Rate Sheet 9/6/2013 at 12:25 PM
Subject:	2.C.2) Voyageur Bus Company - Special Student Transportation - Quote 4150 Attached is a contract with voyageur Bus Company for special student transportation for the 2013-14 school year, not to exceed $50,000.00.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with voyageur Bus Company for special student transportation for the 2013-14 school year, not to exceed $50,000.00.
Attachments: Voyageur - special Voyageur - special 9/6/2013 at 12:06 PM
Subject:	2.C.3) PLACEHOLDER - for Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.B. Change Orders
Subject:	4.B.1) Congdon Park Elementary a. Congdon Park ES LRFP – Site Earthwork, Excavation & Utilities Change Order #10, Bid #1222, WS #1 – Northland Constructors of Duluth, LLC. Change Order increase to install exterior site signage, credit owner supplied sign posts and hardware, and for pipe changes and rip rap. Add: $20,355.00 b. Congdon Park ES LRFP – Aluminum Windows, Doors & Glazing Change Order #4, Bid #1223, WS #14 – St. Germain’s Glass, Inc. Change Order increase to install a mullion to be able to latch the rim exit devices and install a wider threshold to cover the non-tiled area at the former door mullion. Add: $626.00 c. Congdon Park ES LRFP – Carpentry Change Order #5, Bid #1224, WS #10 – Lipe Brothers Construction, Inc. Change Order increase to use Corian in room 221 for the window stools in lieu of cast stone, provide carpentry at the trash enclosure gates, and add storage cabinets above the kindergarten cubbies in rom 133. Add: $22,857.00 d. Congdon Park ES LRFP – Carpet/Resilient Flooring Change Order #3, Bid #1224, WS #19 – Northland Flooring & Design, LLC. Change Order increase to furnish and install VCT flooring and border in corridor 112A and 132A, for additional floor prep at the loose precast topping for self-leveling of room 106 and room110, and to furnish and install self-leveling topping at vestibule 135 and 129 Add: $31,854.00 e. Congdon Park ES LRFP – Carpet/Resilient Flooring Change Order #4, Bid #1224, WS #19 – Northland Flooring & Design, LLC. Change Order increase for 1st, 2nd and 3rd floor prep work Add: $4,859.00 f. Congdon Park ES LRFP – Landscaping Change Order #2, Bid #1229, WS #33 – Hoffman & McNamara Company. Change Order increase for additional drain tile, sod and planting soil and to delete the topsoil allowance included I the base bid. Add: $1,600.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Congdon Park Elementary School reflecting a total increase of $82,151.00.
Attachments: Congdon Change Orders Congdon Change Orders 9/6/2013 at 11:32 AM
Subject:	4.B.2) Lincoln Park Middle School a. Lincoln Park MS LRFP – Steel Erection Change Order #13, Bid #1184, WS #7 – Northern Industrial Erectors, Inc. Change Order increase for additional awning installation. Add: $9,617.00
Description: Recommendation: It is recommended the SchoolmBoard approve the change order as listed above at Lincoln Park Middle School reflecting a total increase of $9,617.00.
Attachments: 1184-07 - CO _13 SB Memo-Northern Industrial Erectors LPMS 1184-07 - CO _13 SB Memo-Northern Industrial Erectors LPMS 9/6/2013 at 11:33 AM 1184-07 - CO _13 - Northern Industrial Erectors LPMS 1184-07 - CO _13 - Northern Industrial Erectors LPMS 9/6/2013 at 11:33 AM
Subject:	4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. Resolution B-9-13-3134 - Maximum Levy Certification Adminstration will provide additional information as it becomes available.
Description: Recommendation: As suggedted by the Minnesota Department of Education it is recommended that the Duluth School Board approve Resolution B-9-13-3134 - Maximum Levy Certification.
Attachments: 3134-Max Levy Cert 3134-Max Levy Cert 9/10/2013 at 11:05 AM
Subject:	5.B. Resolution #B-9-13-3131 – Resolution granting a public utility easement to the City of Duluth for the water main and hydrants on the East High School property
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution #B-9-13-3131 – Granting a public utility easement to the City of Duluth for the water main and hydrants on the East High School property
Attachments: NEW RESOLUTION - City of Duluth Water Main Easement at East HS NEW RESOLUTION - City of Duluth Water Main Easement at East HS 9/10/2013 at 11:01 AM East HS Watermain Easement Agreement East HS Watermain Easement Agreement 9/6/2013 at 9:47 AM EASEMENT EXHIBIT - East HS Watermain EASEMENT EXHIBIT - East HS Watermain 9/6/2013 at 9:48 AM
Subject:	5.C. Resolution #B-9-13-3130 - Resolution Granting a Pedestrian and Bike Trail Easement to the City of Duluth at Central High School
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution #B-9-13-3130 – Granting a Pedestrian and Bike Trail Easement to the City of Duluth at Central High School
Attachments: SCHOOL BOARD RESOLUTION - City of Duluth Central Pedestrian & Bike Easement SCHOOL BOARD RESOLUTION - City of Duluth Central Pedestrian & Bike Easement 9/6/2013 at 12:08 PM Resolution _B-9-13-3130 Exhibit A Resolution _B-9-13-3130 Exhibit A 9/6/2013 at 12:06 PM Resolution _B-9-13-3130 Exhibit B Resolution _B-9-13-3130 Exhibit B 9/6/2013 at 12:07 PM
Subject:	5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	6. Informational - These items are provided for informational purposes only and no action is required.
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of June 2013
Attachments: Expenditure Contracts Expenditure Contracts 9/11/2013 at 4:06 PM Expenditure Contracts Expenditure Contracts 9/11/2013 at 4:07 PM
Subject:	6.B. Revenue Contracts - None
Subject:	6.C. Other Contracts - None
Subject:	6.D. Facilities Management & Capital Project Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: August FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT August FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 9/6/2013 at 9:10 AM July 2013 Fund 6 July 2013 Fund 6 9/6/2013 at 9:11 AM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report - None
Subject:	6.F. Change Orders Pertaining to the Long-range Facilities Plan Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re August Change Orders 8-31-13 SB Agenda Attachment re August Change Orders 8-31-13 9/6/2013 at 9:12 AM
Subject:	6.G. Contracts Signed in Relation to the Long-range Facilities Plan - None
Subject:	7. Future Items
Subject:	7.A. FY 13 Financial Audit

Web Viewer