Projector: June 19, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims (Attached separately as Extra)

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - Bid #1215 – Myers-Wilkins Elementary School Bid Package #1

2.A.2) PLACEHOLDER – Bid #1222 – Congdon Park Elementary – Bid package #1

2.A.3) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER – For RFPs Related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Policy 3187 - Use Policy for Internet Access
Attached are proposed revisions to Policy 3187 - Use Policy for Internet Access for the second reading.

3.A.2) Policy 3136/Regulation 3136 R - Suspension
Administration is requesting to suspend Policy 3136 - Travel In District, In State, and Out of State, to allow for the purchase of airfare outside the policy for students attending a HOSA Tournament. This allows the purchase under a group discount.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.B. Change Orders

4.B.1) Eastern Middle School (Ordean East Middle School)
a. Eastern MS LRFP – Concrete
Change Order #22, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC
Change Order increase for additional floor infill in room 3401     Add: $651.00

b. Eastern MS LRFP – Concrete
Change Order #23, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC
Change Order increase for locker bases for hallway lockers and a new sidewalk at the fence gate
Add: $10,228.00

c. Eastern MS LRFP – Masonry
Change Order #27, Bid #1165, WS #5 – Harbor City Masonry, Inc.
Change Order increase to replace the metal stud door infill with CMU     Add: $589.00

d.   Eastern MS LRFP – Masonry
Change Order #28, Bid #1165, WS #5 – Harbor City Masonry, Inc.
Change Order increase to add lintels in the attic space     Add: $996.00

e.   Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply
Change Order #12, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc.
Change Order increase to provide angles for opening 1113 and 1114 cut into the existing masonry wall
Add: $590.00

f.   Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply
Change Order #13, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc.
Change Order increase to provide a longer lintel due to a wider opening     Add: $705.00

g.   Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply
Change Order #14, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc.
Change Order increase to provide rail at the pool equipment room     Add: $382.00

h.   Eastern MS LRFP – Structural and Miscellaneous Metals
Change Order #8, Bid #1165, WS #6 – Northern Industrial Erectors, Inc.
Change Order increase to infill the floor openings at the abandoned stairs     Add: $2,054.00

i. Eastern MS LRFP – Structural and Miscellaneous Metals
Change Order #9, Bid #1165, WS #6 – Northern Industrial Erectors, Inc.
Change Order increase to slot holes in the beams in the vent chamber and modify the gusset     Add: $1,373.00

j.   Eastern MS LRFP – Carpentry Materials and installation
Change Order #18, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo the wood floor to prep for the shower and add wood blocking for the door infill     Add: $600.00

k. Eastern MS LRFP – Carpentry Materials and installation
Change Order #19, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo the chase not shown on the drawings     Add: $272.00

4.B.2) Denfeld High School
a. Denfeld HS LRFP – Resilient Flooring/Carpet
Change Order #6, Bid #1193, BP #4 (Contract #0965) – MCI, Inc dba Multiple Concepts Interiors
Change Order decrease to credit the base installation at rooms 1128, 1132, 1147 and 1149 Deduct: $198.00

4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-6-12-3028 - Financial Institution Account Line of Credit

5.B. Resolution B-6-12-2029 - Resolution to Amend JOBZ Zone

5.C. Resolution #B-6-12-3033 – Resolution Authorizing the Purchase of Real Property from Christ Lutheran Church

5.D. Resolution #B-6-12-3034 – Resolution Authorizing the Application for Conveyance and Purchase of Tax Forfeited Land near Homecroft School

5.E. PLACEHOLDER - Resolution B-6-12-3016 - Resolution Authorizing The Execution And Delivery Of An Amendment To Installment Purchase Contract And A Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $12,801,327 Full Term Capital Appreciation Certificates Of Participation, Series 2012A

5.F. PLACEHOLDER - Resolution B-6-12-3017 - Resolution Authorizing The Execution And Delivery Of An Amendment To Lease Purchase Agreement And Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $6,340,000 Certificates Of Participation, Series 2012B
The final version of this resolution will be presented at the Board meeting.

5.G. Resolution B-6-12-3030 - Adoption of the FY13 Budget

5.H. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.I. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.J. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of May 2012

6.B. Revenue Contracts
The Superintendent or the Director of Business Services has signed the following revenue contracts during the month of May 2012

6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following no cost contracts during the month of May 2012

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

7. Future Items

7.A. Property, Liability, Auto, Workers Compensation Insurance Renewal

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 19, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:	1. Financial Report
Description: Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:	1.A. Financial Report
Attachments: April 2012 Financial Report Page 1 April 2012 Financial Report Page 1 5/31/2012 at 12:20 PM April 2012 Financial Report Pages 2 - 25 BW April 2012 Financial Report Pages 2 - 25 BW 5/31/2012 at 12:20 PM
Subject:	1.B. Approval of Payment of Claims (Attached separately as Extra)
Description: This item is attached as an "extra" on BoardBook.
Subject:	1.C. Budget Revisions
Attachments: April 2012 Budget Changes Report April 2012 Budget Changes Report 5/31/2012 at 12:21 PM
Subject:	1.D. Wire Transfers
Attachments: April 2012 Wire Transfer Report April 2012 Wire Transfer Report 5/31/2012 at 12:22 PM
Subject:	1.E. Investment Transactions
Attachments: Investment_Activity_0412 Investment_Activity_0412 6/6/2012 at 1:51 PM
Subject:	1.F. WADM Projections
Attachments: 1112_Monthly_WADM_Report_June 1112_Monthly_WADM_Report_June 6/6/2012 at 2:35 PM
Subject:	1.G. Fund Raisers
Attachments: Fund Raisers Fund Raisers 6/6/2012 at 1:50 PM
Subject:	1.H. Investments in School Children
Attachments: Donations Donations 6/6/2012 at 1:51 PM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) PLACEHOLDER - Bid #1215 – Myers-Wilkins Elementary School Bid Package #1
Description: Recommendation: It is recommended that the Duluth School Board approve
Subject:	2.A.2) PLACEHOLDER – Bid #1222 – Congdon Park Elementary – Bid package #1
Description: Recommendation: It is recommended that the Duluth School Board approve
Subject:	2.A.3) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
Subject:	2.C. Quotes
Subject:	2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.A.1) Policy 3187 - Use Policy for Internet Access Attached are proposed revisions to Policy 3187 - Use Policy for Internet Access for the second reading.
Description: Recommendation: It is recommended that the Duluth School Board approve the proposed revisions to Policy 3187 - Use Policy for Internet Access for the second reading.
Attachments: 3187_-_Use_Policy_For_Internet_Access_4.2.12 3187_-_Use_Policy_For_Internet_Access_4.2.12 6/6/2012 at 1:52 PM
Subject:	3.A.2) Policy 3136/Regulation 3136 R - Suspension Administration is requesting to suspend Policy 3136 - Travel In District, In State, and Out of State, to allow for the purchase of airfare outside the policy for students attending a HOSA Tournament. This allows the purchase under a group discount.
Description: Recommendation: It is recommended that the Duluth School Board suspend Policy 3136 - to allow for the purchase of the airfare.
Attachments: 3136 Policy and Regulation wo Mileage chart 3136 Policy and Regulation wo Mileage chart 6/6/2012 at 1:49 PM
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.B. Change Orders
Subject:	4.B.1) Eastern Middle School (Ordean East Middle School) a. Eastern MS LRFP – Concrete Change Order #22, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC Change Order increase for additional floor infill in room 3401 Add: $651.00 b. Eastern MS LRFP – Concrete Change Order #23, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC Change Order increase for locker bases for hallway lockers and a new sidewalk at the fence gate Add: $10,228.00 c. Eastern MS LRFP – Masonry Change Order #27, Bid #1165, WS #5 – Harbor City Masonry, Inc. Change Order increase to replace the metal stud door infill with CMU Add: $589.00 d. Eastern MS LRFP – Masonry Change Order #28, Bid #1165, WS #5 – Harbor City Masonry, Inc. Change Order increase to add lintels in the attic space Add: $996.00 e. Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply Change Order #12, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc. Change Order increase to provide angles for opening 1113 and 1114 cut into the existing masonry wall Add: $590.00 f. Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply Change Order #13, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc. Change Order increase to provide a longer lintel due to a wider opening Add: $705.00 g. Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply Change Order #14, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc. Change Order increase to provide rail at the pool equipment room Add: $382.00 h. Eastern MS LRFP – Structural and Miscellaneous Metals Change Order #8, Bid #1165, WS #6 – Northern Industrial Erectors, Inc. Change Order increase to infill the floor openings at the abandoned stairs Add: $2,054.00 i. Eastern MS LRFP – Structural and Miscellaneous Metals Change Order #9, Bid #1165, WS #6 – Northern Industrial Erectors, Inc. Change Order increase to slot holes in the beams in the vent chamber and modify the gusset Add: $1,373.00 j. Eastern MS LRFP – Carpentry Materials and installation Change Order #18, Bid #1165, WS #7 – Lipe Brothers Construction, Inc. Change Order increase to demo the wood floor to prep for the shower and add wood blocking for the door infill Add: $600.00 k. Eastern MS LRFP – Carpentry Materials and installation Change Order #19, Bid #1165, WS #7 – Lipe Brothers Construction, Inc. Change Order increase to demo the chase not shown on the drawings Add: $272.00
Description: l. Eastern MS LRFP – Carpentry Materials and installation Change Order #20, Bid #1165, WS #7 – Lipe Brothers Construction, Inc. Change Order increase to demo the walls and add a door for the new ship’s ladder access Add: $1,382.00 m. Eastern MS LRFP – Carpentry Materials and installation Change Order #21, Bid #1165, WS #7 – Lipe Brothers Construction, Inc. Change Order increase to demo the temporary carpet and add wood blocking for the band room windows Add: $1,948.00 n. Eastern MS LRFP – Joint Sealers Change Order #3, Bid #1165, WS #12 – Carciofini Company Change Order increase to add caulking for the smoke barrier per City Code Add: $3,769.00 o. Eastern MS LRFP – Drywall and Plaster Change Order #12, Bid #1165, WS #16 – RTL Construction, Inc Change Order increase to infill door 455 and credit window infill in room 3132 Add: $241.00 p. Eastern MS LRFP – Drywall and Plaster Change Order #13, Bid #1165, WS #16 – RTL Construction, Inc Change Order increase for additional sheetrock and framing in the old choir room, to furr out over existing walls, for new walls to keep conduit out of stairwell walls and to sheetrock over the existing window Add: $15,389.00 q. Eastern MS LRFP – Carpet/Resilient Flooring Change Order #6, Bid #1165, WS #19 – MCI, Inc dba Multiple Concepts Interiors Change Order decrease to delete the VCT in room 3218 Deduct: $60.00 r. Eastern MS LRFP – Carpet/Resilient Flooring Change Order #7, Bid #1165, WS #19 – MCI, Inc dba Multiple Concepts Interiors Change Order decrease to delete the VCT in room 3130 Deduct: $509.00 s. Eastern MS LRFP – Chain Link Fence and Gates Change Order #1, Bid #1165, WS #34 – Century Fence Company Change Order increase to provide two person doors with panic devices for emergency exit at the fire lane Add: $6,676.00 Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $47,276.00.
Attachments: Change Orders Ordean East Middle Change Orders Ordean East Middle 6/6/2012 at 2:26 PM
Subject:	4.B.2) Denfeld High School a. Denfeld HS LRFP – Resilient Flooring/Carpet Change Order #6, Bid #1193, BP #4 (Contract #0965) – MCI, Inc dba Multiple Concepts Interiors Change Order decrease to credit the base installation at rooms 1128, 1132, 1147 and 1149 Deduct: $198.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Denfeld High School reflecting a total decrease of $198.00.
Attachments: 1193-0965_-_CO__6-SB_memo-MCI-Denfeld_HS 1193-0965_-_CO__6-SB_memo-MCI-Denfeld_HS 6/6/2012 at 1:53 PM 1193-0965_-_CO__6-MCI-Denfeld_HS 1193-0965_-_CO__6-MCI-Denfeld_HS 6/6/2012 at 1:53 PM
Subject:	4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. Resolution B-6-12-3028 - Financial Institution Account Line of Credit
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-12-3028 - Financial Institution Account Line of Credit.
Attachments: 3028-Commerce_Bank_RESOLUTION[1] 3028-Commerce_Bank_RESOLUTION[1] 6/6/2012 at 2:01 PM
Subject:	5.B. Resolution B-6-12-2029 - Resolution to Amend JOBZ Zone
Description: Recommendation: It is recommended the School Board approve Resolution B-6-12-3029 - Resolution to Amend JOBZ Zone.
Attachments: JOBZ_resol._ISD709 JOBZ_resol._ISD709 6/6/2012 at 2:01 PM JOBZExhibit_A-_Maintenance_Facilitysubzone[1] JOBZExhibit_A-_Maintenance_Facilitysubzone[1] 6/6/2012 at 2:03 PM JOBZ Exhibit_B-JOBZ_Subzone_100_and101[1] JOBZ Exhibit_B-JOBZ_Subzone_100_and101[1] 6/6/2012 at 2:03 PM
Subject:	5.C. Resolution #B-6-12-3033 – Resolution Authorizing the Purchase of Real Property from Christ Lutheran Church
Description: Recommendation: It is recommended the Duluth School Board approve Resolution #B-6-12-3033 – Resolution Authorizing the Purchase of Real Property from Christ Lutheran Church
Attachments: R_E_S_O_L_U_T_I_O_N_Land_Purchase_from_Christ_Lutheran_Church R_E_S_O_L_U_T_I_O_N_Land_Purchase_from_Christ_Lutheran_Church 6/7/2012 at 10:03 AM
Subject:	5.D. Resolution #B-6-12-3034 – Resolution Authorizing the Application for Conveyance and Purchase of Tax Forfeited Land near Homecroft School
Description: Recommendation: It is recommended the Duluth School Board approve Resolution #B-6-12-3034 – Resolution Authorizing the Application for Conveyance and Purchase of Tax Forfeited land near Homecroft School
Attachments: R_E_S_O_L_U_T_I_O_N__Tax-Forfeited_Land_Homecroft_School R_E_S_O_L_U_T_I_O_N__Tax-Forfeited_Land_Homecroft_School 6/7/2012 at 10:05 AM Homecroft_School_TF_Land_Map Homecroft_School_TF_Land_Map 6/7/2012 at 10:07 AM Homecroft_Site_Map Homecroft_Site_Map 6/7/2012 at 10:07 AM
Subject:	5.E. PLACEHOLDER - Resolution B-6-12-3016 - Resolution Authorizing The Execution And Delivery Of An Amendment To Installment Purchase Contract And A Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $12,801,327 Full Term Capital Appreciation Certificates Of Participation, Series 2012A
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-12-3016 - Resolution Authorizing The Execution And Delivery Of An Amendment To Installment Purchase Contract And A Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $12,801,327 Full Term Capital Appreciation Certificates Of Participation, Series 2012A
Attachments: S28662-2012A_Reso_Awarding_Sale_ S28662-2012A_Reso_Awarding_Sale_ 6/12/2012 at 2:49 PM RF381003-Amendment_to_IPC 2012A RF381003-Amendment_to_IPC 2012A 6/12/2012 at 2:51 PM RF4184-2012A_Supplement_to_Declaratio__ RF4184-2012A_Supplement_to_Declaratio__ 6/12/2012 at 2:52 PM
Subject:	5.F. PLACEHOLDER - Resolution B-6-12-3017 - Resolution Authorizing The Execution And Delivery Of An Amendment To Lease Purchase Agreement And Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $6,340,000 Certificates Of Participation, Series 2012B The final version of this resolution will be presented at the Board meeting.
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-12-3017 - Authorizing The Execution And Delivery Of An Amendment To Lease Purchase Agreement And Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $6,340,000 Certificates Of Participation, Series 2012B
Attachments: S30369-2012B_Reso_Awarding_Sale__ S30369-2012B_Reso_Awarding_Sale__ 6/12/2012 at 2:50 PM RD306603-2012B_Amend_to_Lease_Purchase RD306603-2012B_Amend_to_Lease_Purchase 6/12/2012 at 2:52 PM RD348302-2012B_Supplement_to_Declaratio_ RD348302-2012B_Supplement_to_Declaratio_ 6/12/2012 at 2:54 PM
Subject:	5.G. Resolution B-6-12-3030 - Adoption of the FY13 Budget
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-12-3030 - Adoption of the FY13 Budget.
Attachments: 3030- FY13Budget 3030- FY13Budget 6/6/2012 at 2:02 PM
Subject:	5.H. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.I. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.J. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:	6. Informational
Description: The items listed below are informational only and do not require board action.
Subject:	6.A. Expenditure Contracts The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of May 2012
Attachments: Expenditure Contracts Expenditure Contracts 6/6/2012 at 1:53 PM Expenditure Contracts Expenditure Contracts 6/6/2012 at 2:41 PM
Subject:	6.B. Revenue Contracts The Superintendent or the Director of Business Services has signed the following revenue contracts during the month of May 2012
Attachments: Revenue Contracts Revenue Contracts 6/6/2012 at 1:54 PM Revenue Contracts Revenue Contracts 6/6/2012 at 2:51 PM
Subject:	6.C. Other Contracts The Superintendent or the Director of Business Services has signed the following no cost contracts during the month of May 2012
Attachments: No Cost Contracts No Cost Contracts 6/6/2012 at 1:54 PM Other Contracts Other Contracts 6/6/2012 at 2:55 PM
Subject:	6.D. Facilities Management & Capital Project Status Report
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: June_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT June_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 6/7/2012 at 8:32 AM April 2012 Fund 6 April 2012 Fund 6 6/7/2012 at 8:33 AM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Attachments: JCI_LRFP_Status_Report_060512 JCI_LRFP_Status_Report_060512 6/7/2012 at 8:33 AM JCI_LRFP_Contractor_and_Supplier_Report_060412 JCI_LRFP_Contractor_and_Supplier_Report_060412 6/7/2012 at 8:34 AM
Subject:	6.F. Change Orders Relating to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: SB_Agenda_Attachment_re_Change_Orders_6-6-12 SB_Agenda_Attachment_re_Change_Orders_6-6-12 6/7/2012 at 8:34 AM
Subject:	6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: SB_Agenda_Attachment_re_May_Contracts SB_Agenda_Attachment_re_May_Contracts 6/7/2012 at 8:34 AM
Subject:	7. Future Items
Subject:	7.A. Property, Liability, Auto, Workers Compensation Insurance Renewal

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