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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. July 18, 2023 Board of Trustee Regular Board Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Update on Physical Plant Projects - Bryce Kocian
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VI.B. Update on HB8 and the Texas Higher Education Emergency Rules
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VI.C. Update on Legislation
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XI.A. Approve the purchase of additional Ocelot services (Grant Funded; $56,000.00 spread over three years)
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XI.B. Approve the state and federal grant funds from Houston Galveston Area Council for the AEL program (No cost; grant award is $895,543.00)
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XI.C. Approve federal funding for TRiO Student Support Services Program from the Department of Education ($271,459.00 - No cost to the College. Grand funds will be deposited for expenditure from the Current Restricted Fund)
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XII. Matters Relating to Administrative Services
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XII.A. Approve increasing Technology Fees from $60/semester/student to $18/semester hour to all students except Dual Credit Students, effective with the Spring 2024 semester ($485,897,00 in additional Unrestricted revenues)
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XII.B. Recommend the Board of Trustees vote to consider the proposed tax rate of $0.1277/100 valuation and set the date of September 19, 2023 to have the final vote on the rate (-0-)
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XII.C. Approve the lease agreement with Seamless Solutions for copiers and software located in the various buildings on the Wharton, Sugar Land, Richmond, and Bay City campuses ($59,400.00 - Current Unrestricted Operating Budget 2023 - 2024)
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XII.D. Approve the use of the National Interlocal Purchasing Agreement #K141701 for the purchase of the College's office supply needs from Reliant Business Products ($140,000.00 - Current Unrestricted Operating Budget 2023 - 2024)
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XII.E. Approve the two year rate extension of the agreement with Ambassador Services to clean the Richmond and Bay City Campus locations ($129,508.92 - Current Unrestricted Operating Budget)
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XII.F. Approve increasing Services Fees from $73/semester hour to $83/semester hour to all students except Dual Credit Students, effective with the Spring 2024 semester ($537,380.00 in additional Unrestricted revenues)
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XII.G. Approve increasing Out-of-District Fees from $56/semester hour to $61/semester hour to all out-of-district students except Dual Credit Students, effective with the Spring 2024 semester ($218,450.00 in additional Unrestricted revenues)
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XII.H. Approve the proposal submitted by North American Solutions and underwritten by the Property Casualty Alliance of Texas cooperative, (PTAC) to provide the College with our property/casualty insurance for the 2024 school year ($751,232.00 - Current Unrestricted Operating Budget 2023-2024)
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XII.I. Recommend the approval of the WCJC Investment Policy (N/A)
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XII.J. Recommend approval of the WCJC Endowment Fund Investment Policy (N/A)
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XII.K. Approve the proposal submitted by the Texas Association of School Boards to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2024 school year ($71,213.00 - Current Unrestricted Operating Budget 2023 - 2024)
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XII.L. Information Item
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XII.L.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - Current Unrestricted Operating Budget 2023 - 2024)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the reorganization of the Institutional Research and Enterprise Applications Office (no cost to the institution)
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XIII.B. Approve the reorganization of the Office of Enrollment Management ($0 - 13,000.00 (depending on the number of steps awarded))
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XIII.C. Approve the estimated costs for FY24 annual hardware and software maintenance contracts ($1,609,488.00 - Current Operating Budget FY 2024)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.B.1. Jerrick Cabrales employed as temporary, full time Head Volleyball Coach/Instructor, FAC-1-10, effective August 4, 2023
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XIV.C. Office of Academic Affairs
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XIV.C.1. Jessica Falcon extended as temporary, full-time TRiO SSS Director, CA-04-12, effective September 1, 2023
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XIV.C.2. Mousumi Goswami received a change in title/assignment from temporary, full-time Instructor of Biology, FAC-1-9 to regular, full-time Instructor of Biology, FAC-1-10, effective August 21, 2023
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XIV.C.3. Shawna Lindsey employed as regular, full-time Instructor of Vocational Nursing, FAC-1-10, effective August 21, 2023
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XIV.C.4. Ronald Patila employed as regular, full-time Instructor of Automotive Technology, FAC-1-10, effective August 21, 2023
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XIV.C.5. Muna Saqer received a salary adjustment for completion of a doctorate degree as Instructor of Computer Science, FAC-5A-11, to Instructor of Computer Science, FAC-7-11, effective August 21, 2023
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Andrew Berezin, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.2. Paid Professional Assignment for Archna Bhasin, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.3. Paid Professional Assignment for J. B. Groves, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.4. Paid Professional Assignment for David Kucera, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.5. Paid Professional Assignment for Jennifer Mauch, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.6. Paid Professional Assignment for Alexandra Price, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.7. Paid Professional Assignment for Haydee Ruiz, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.8. Paid Professional Assignment for Tracey Simmons-Willis, Community Days -- STEM 101, July 29, 2023 - $500.00
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XVI.A.9. Paid Professional Assignment for Rachel Cavazos, Interim Reporting/Determination Official for Financial Aid -- August 2023 - November 2023 - $2,000.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | August 15, 2023 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. July 18, 2023 Board of Trustee Regular Board Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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| Subject: |
V. Special Items
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| Subject: |
V.A. Reports from Board Committees
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|
| Subject: |
VI. Presentations, Awards, and/or President's Report
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|
| Subject: |
VI.A. Update on Physical Plant Projects - Bryce Kocian
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|
| Subject: |
VI.B. Update on HB8 and the Texas Higher Education Emergency Rules
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|
| Subject: |
VI.C. Update on Legislation
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|
| Subject: |
VII. Student Success
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|
| Subject: |
VIII. Reports to the Board
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| Subject: |
VIII.A. Financial Reports
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Attachments:
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| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.2. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve the purchase of additional Ocelot services (Grant Funded; $56,000.00 spread over three years)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve the state and federal grant funds from Houston Galveston Area Council for the AEL program (No cost; grant award is $895,543.00)
|
|
|
Attachments:
|
||
| Subject: |
XI.C. Approve federal funding for TRiO Student Support Services Program from the Department of Education ($271,459.00 - No cost to the College. Grand funds will be deposited for expenditure from the Current Restricted Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approve increasing Technology Fees from $60/semester/student to $18/semester hour to all students except Dual Credit Students, effective with the Spring 2024 semester ($485,897,00 in additional Unrestricted revenues)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Recommend the Board of Trustees vote to consider the proposed tax rate of $0.1277/100 valuation and set the date of September 19, 2023 to have the final vote on the rate (-0-)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve the lease agreement with Seamless Solutions for copiers and software located in the various buildings on the Wharton, Sugar Land, Richmond, and Bay City campuses ($59,400.00 - Current Unrestricted Operating Budget 2023 - 2024)
|
|
|
Attachments:
|
||
| Subject: |
XII.D. Approve the use of the National Interlocal Purchasing Agreement #K141701 for the purchase of the College's office supply needs from Reliant Business Products ($140,000.00 - Current Unrestricted Operating Budget 2023 - 2024)
|
|
|
Attachments:
|
||
| Subject: |
XII.E. Approve the two year rate extension of the agreement with Ambassador Services to clean the Richmond and Bay City Campus locations ($129,508.92 - Current Unrestricted Operating Budget)
|
|
|
Attachments:
|
||
| Subject: |
XII.F. Approve increasing Services Fees from $73/semester hour to $83/semester hour to all students except Dual Credit Students, effective with the Spring 2024 semester ($537,380.00 in additional Unrestricted revenues)
|
|
|
Attachments:
|
||
| Subject: |
XII.G. Approve increasing Out-of-District Fees from $56/semester hour to $61/semester hour to all out-of-district students except Dual Credit Students, effective with the Spring 2024 semester ($218,450.00 in additional Unrestricted revenues)
|
|
|
Attachments:
|
||
| Subject: |
XII.H. Approve the proposal submitted by North American Solutions and underwritten by the Property Casualty Alliance of Texas cooperative, (PTAC) to provide the College with our property/casualty insurance for the 2024 school year ($751,232.00 - Current Unrestricted Operating Budget 2023-2024)
|
|
|
Attachments:
|
||
| Subject: |
XII.I. Recommend the approval of the WCJC Investment Policy (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XII.J. Recommend approval of the WCJC Endowment Fund Investment Policy (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XII.K. Approve the proposal submitted by the Texas Association of School Boards to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2024 school year ($71,213.00 - Current Unrestricted Operating Budget 2023 - 2024)
|
|
|
Attachments:
|
||
| Subject: |
XII.L. Information Item
|
|
| Subject: |
XII.L.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - Current Unrestricted Operating Budget 2023 - 2024)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the reorganization of the Institutional Research and Enterprise Applications Office (no cost to the institution)
|
|
|
Attachments:
|
||
| Subject: |
XIII.B. Approve the reorganization of the Office of Enrollment Management ($0 - 13,000.00 (depending on the number of steps awarded))
|
|
|
Attachments:
|
||
| Subject: |
XIII.C. Approve the estimated costs for FY24 annual hardware and software maintenance contracts ($1,609,488.00 - Current Operating Budget FY 2024)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.B.1. Jerrick Cabrales employed as temporary, full time Head Volleyball Coach/Instructor, FAC-1-10, effective August 4, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Jessica Falcon extended as temporary, full-time TRiO SSS Director, CA-04-12, effective September 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Mousumi Goswami received a change in title/assignment from temporary, full-time Instructor of Biology, FAC-1-9 to regular, full-time Instructor of Biology, FAC-1-10, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Shawna Lindsey employed as regular, full-time Instructor of Vocational Nursing, FAC-1-10, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.4. Ronald Patila employed as regular, full-time Instructor of Automotive Technology, FAC-1-10, effective August 21, 2023
|
|
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Attachments:
|
||
| Subject: |
XIV.C.5. Muna Saqer received a salary adjustment for completion of a doctorate degree as Instructor of Computer Science, FAC-5A-11, to Instructor of Computer Science, FAC-7-11, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
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|
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
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|
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Andrew Berezin, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Archna Bhasin, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.3. Paid Professional Assignment for J. B. Groves, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.4. Paid Professional Assignment for David Kucera, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.5. Paid Professional Assignment for Jennifer Mauch, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.6. Paid Professional Assignment for Alexandra Price, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.7. Paid Professional Assignment for Haydee Ruiz, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.8. Paid Professional Assignment for Tracey Simmons-Willis, Community Days -- STEM 101, July 29, 2023 - $500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.9. Paid Professional Assignment for Rachel Cavazos, Interim Reporting/Determination Official for Financial Aid -- August 2023 - November 2023 - $2,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
