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Meeting Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. January 17, 2023 Board of Trustee Meeting Minutes
III.B. January 30, 2023 Special Called Board of Trustee Meeting Minutes
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
V. Special Items
V.A. Approval to change the March 21, 2023 Board of Trustee meeting to March 28, 2023
V.B. Reports from Board Committees
VI. Presentations, Awards, and/or President's Report
VI.A. SACSCOC Accreditation Presentation - Dr. Amanda Allen
VII. Student Success
VII.A. Associate Degree Nursing Graduates - Fall Pinning Ceremony
VII.B. Choir Students Earn All-State Spots
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. January 2023 Monthly Financials
VIII.B. Management Reports
VIII.B.1. Financial Aid Report
VIII.B.2. Testing Report
VIII.C. Reports from College Governance Councils
VIII.C.1. January 13, 2023 Faculty Association Meeting Minutes
IX. CONSENT AGENDA
X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XI.A. Approve Police Academy Student Fee Effective Summer Semester 2023 (no cost to WCJC-student fees cover the cost)
XI.B. Approve Renovation to Create a Career and Transfer Advising Center on the Richmond Campus ($70,000 of Title V HSI Grant Funds; $4,500.00 FY23 budget or office furniture)
XII. Matters Relating to Administrative Services
XII.A. Approval of Fiscal Year 2023 Budget Adjustments for the 1st quarter period September 1, 2022 - November 30, 2022 (N/A)
XII.B. Approve the quote by MLN Services of Stafford to replace the damaged CHW coil in the HVAC system at the Richmond Campus ($12,061.00 - transfer from the plant repair and replacement fund)
XII.C. Approve the agreement with Abel Design Group (ADG) to revise the Conceptual Design for the Richmond Building Addition (not to exceed $8,000.00 - transfer from the plant repair and replacement fund)
XII.D. Approve attached resolution concerning Ad Valorem Tax Exemptions ($0.00)
XII.E. Information Item
XII.E.1. Utilize the different cooperative roofing contracts that the College has available, along with a possible invitation to bid, to solicit offers for the replacement of the Pioneer Student Center roof (estimated $430,000.00 - transfer from the plant repair and replacement fund)
XIII. Matters Relating to Strategy, Enrollment Management and Technology
XIII.A. Approve an additional amount of $7,400.00 for Database Administrator and Functional Analyst services through Strata Information Group ($7,400.00 - CRRSAA funds)
XIII.B. Approve the RockIT proposal to upgrade the WCJC Firewall across all campus locations ($184,871.00 - no cost to the institution; annual savings of $45,000.00 per year)
XIII.C. Approve the RockIT proposal to upgrade the WCJC network infrastructure at the Wharton Campus ($148,800.00 - transfer from MIS fund)
XIV. Matters Relating to Personnel
XIV.A. Board of Trustees
XIV.B. Office of President
XIV.C. Office of Academic Affairs
XIV.C.1. Torey Gilmore employed as regular, full time counselor, F-01-10, effective February 22, 2023
XIV.C.2. Alexandra Price received a reclassification from temporary, full time instructor of geology, F-1-6, to regular, full time instructor of geology, F-1-6, effective August 21, 2023
XIV.C.3. Approve department head compensation for spring 2023
XIV.C.4. Approve division chair compensation for spring 2023
XIV.C.5. Approve spring 2023 overloads
XIV.D. Office of Administrative Services
XIV.E. Office of Strategy, Enrollment Management and Technology
XV. END OF CONSENT AGENDA
XVI. Paid Professional Assignments
XVI.A. Information Item:
XVI.A.1. Paid Professional Assignment for Jesi Ramirez, assistant college readiness math department, Spring 2023 - $2,800.00
XVI.A.2. Paid Professional Assignment for Lauren Green, COWs Maintenance, Spring 2023 - $700.00
XVI.A.3. Paid Professional Assignment for Amanda Smith, Assistant Department Head - Microbiology and Nutrition Coordinator, Spring 2023 - $2,100.00
XVI.A.4. Paid Professional Assignment for Andrew Berezin, Assistant Department Head - General Biology Coordinator, Spring 2023 - $2,100.00
XVI.A.5. Paid Professional Assignment for Hector Weir, Assistance Department Head-Humanities/Foreign Language, Spring 2023 - $2,100.00
XVI.A.6. Paid Professional Assignment for Dr. Jessi Snider, Assistant Department Head-English, Spring 2023 - $2,100.00
XVI.A.7. Paid Professional Assignment for Doug Baumgarten, Interim Director of Facilities Management, January to March 2023 - $3,000.00
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII. Consideration and possible action on items discussed in closed session
XIX. Discuss Matters Relating to Formal Policy
XX. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: February 21, 2023 at 6:30 PM - Regular Board Meeting
Subject:
I. Determination of Quorum and Call to Order
Subject:
II. Pledge of Allegiance
Subject:
III. Reading of the Minutes
Subject:
III.A. January 17, 2023 Board of Trustee Meeting Minutes
Attachments:
Subject:
III.B. January 30, 2023 Special Called Board of Trustee Meeting Minutes
Attachments:
Subject:
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act.
Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting.
 
Subject:
V. Special Items
Subject:
V.A. Approval to change the March 21, 2023 Board of Trustee meeting to March 28, 2023
Subject:
V.B. Reports from Board Committees
Subject:
VI. Presentations, Awards, and/or President's Report
Subject:
VI.A. SACSCOC Accreditation Presentation - Dr. Amanda Allen
Subject:
VII. Student Success
Subject:
VII.A. Associate Degree Nursing Graduates - Fall Pinning Ceremony
Attachments:
Subject:
VII.B. Choir Students Earn All-State Spots
Attachments:
Subject:
VIII. Reports to the Board
Subject:
VIII.A. Financial Reports
Subject:
VIII.A.1. January 2023 Monthly Financials
Attachments:
Subject:
VIII.B. Management Reports
Subject:
VIII.B.1. Financial Aid Report
Attachments:
Subject:
VIII.B.2. Testing Report
Attachments:
Subject:
VIII.C. Reports from College Governance Councils
Subject:
VIII.C.1. January 13, 2023 Faculty Association Meeting Minutes
Attachments:
Subject:
IX. CONSENT AGENDA
Description:

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

Subject:
X. Matters Relating to General Administration
Subject:
XI. Matters Relating to Academic Affairs
Subject:
XI.A. Approve Police Academy Student Fee Effective Summer Semester 2023 (no cost to WCJC-student fees cover the cost)
Attachments:
Subject:
XI.B. Approve Renovation to Create a Career and Transfer Advising Center on the Richmond Campus ($70,000 of Title V HSI Grant Funds; $4,500.00 FY23 budget or office furniture)
Attachments:
Subject:
XII. Matters Relating to Administrative Services
Subject:
XII.A. Approval of Fiscal Year 2023 Budget Adjustments for the 1st quarter period September 1, 2022 - November 30, 2022 (N/A)
Attachments:
Subject:
XII.B. Approve the quote by MLN Services of Stafford to replace the damaged CHW coil in the HVAC system at the Richmond Campus ($12,061.00 - transfer from the plant repair and replacement fund)
Attachments:
Subject:
XII.C. Approve the agreement with Abel Design Group (ADG) to revise the Conceptual Design for the Richmond Building Addition (not to exceed $8,000.00 - transfer from the plant repair and replacement fund)
Attachments:
Subject:
XII.D. Approve attached resolution concerning Ad Valorem Tax Exemptions ($0.00)
Attachments:
Subject:
XII.E. Information Item
Subject:
XII.E.1. Utilize the different cooperative roofing contracts that the College has available, along with a possible invitation to bid, to solicit offers for the replacement of the Pioneer Student Center roof (estimated $430,000.00 - transfer from the plant repair and replacement fund)
Attachments:
Subject:
XIII. Matters Relating to Strategy, Enrollment Management and Technology
Subject:
XIII.A. Approve an additional amount of $7,400.00 for Database Administrator and Functional Analyst services through Strata Information Group ($7,400.00 - CRRSAA funds)
Attachments:
Subject:
XIII.B. Approve the RockIT proposal to upgrade the WCJC Firewall across all campus locations ($184,871.00 - no cost to the institution; annual savings of $45,000.00 per year)
Attachments:
Subject:
XIII.C. Approve the RockIT proposal to upgrade the WCJC network infrastructure at the Wharton Campus ($148,800.00 - transfer from MIS fund)
Attachments:
Subject:
XIV. Matters Relating to Personnel
Subject:
XIV.A. Board of Trustees
Subject:
XIV.B. Office of President
Subject:
XIV.C. Office of Academic Affairs
Subject:
XIV.C.1. Torey Gilmore employed as regular, full time counselor, F-01-10, effective February 22, 2023
Attachments:
Subject:
XIV.C.2. Alexandra Price received a reclassification from temporary, full time instructor of geology, F-1-6, to regular, full time instructor of geology, F-1-6, effective August 21, 2023
Attachments:
Subject:
XIV.C.3. Approve department head compensation for spring 2023
Subject:
XIV.C.4. Approve division chair compensation for spring 2023
Attachments:
Subject:
XIV.C.5. Approve spring 2023 overloads
Attachments:
Subject:
XIV.D. Office of Administrative Services
Subject:
XIV.E. Office of Strategy, Enrollment Management and Technology
Subject:
XV. END OF CONSENT AGENDA
Subject:
XVI. Paid Professional Assignments
Subject:
XVI.A. Information Item:
Subject:
XVI.A.1. Paid Professional Assignment for Jesi Ramirez, assistant college readiness math department, Spring 2023 - $2,800.00
Attachments:
Subject:
XVI.A.2. Paid Professional Assignment for Lauren Green, COWs Maintenance, Spring 2023 - $700.00
Attachments:
Subject:
XVI.A.3. Paid Professional Assignment for Amanda Smith, Assistant Department Head - Microbiology and Nutrition Coordinator, Spring 2023 - $2,100.00
Attachments:
Subject:
XVI.A.4. Paid Professional Assignment for Andrew Berezin, Assistant Department Head - General Biology Coordinator, Spring 2023 - $2,100.00
Attachments:
Subject:
XVI.A.5. Paid Professional Assignment for Hector Weir, Assistance Department Head-Humanities/Foreign Language, Spring 2023 - $2,100.00
Attachments:
Subject:
XVI.A.6. Paid Professional Assignment for Dr. Jessi Snider, Assistant Department Head-English, Spring 2023 - $2,100.00
Attachments:
Subject:
XVI.A.7. Paid Professional Assignment for Doug Baumgarten, Interim Director of Facilities Management, January to March 2023 - $3,000.00
Attachments:
Subject:
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:
XVIII. Consideration and possible action on items discussed in closed session
Subject:
XIX. Discuss Matters Relating to Formal Policy
Subject:
XX. Adjourn

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