|
Meeting Agenda
|
|---|
|
I. Determination of Quorum and Call to Order
|
|
II. Pledge of Allegiance
|
|
III. Reading of the Minutes
|
|
III.A. November 15, 2022 Special Called Meeting Minutes
|
|
III.B. November 15, 2022 Board of Trustee Meeting Minutes
|
|
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
|
|
V. Special Items
|
|
V.A. Reports from Board Committees
|
|
VI. Presentations, Awards, and/or President's Report
|
|
VI.A. Suzan King Resolution
|
|
VI.B. Rosario Nunez Resolution
|
|
VI.C. Review WCJC Mission Statement
|
|
VI.D. Review WCJC Policy and Procedure location and process
|
|
VI.E. Review WCJC Strategic Plan and Annual Report of Actions Taken
|
|
VI.F. Distribute Record of Trainings for each trustee
|
|
VI.G. Government Finance Officers Association Certificate of Achievement in Excellence for Financial Reporting
|
|
VI.H. Texas Commission on Community College Finance: Final Recommendations
|
|
VI.I. Report on Houston Community College's request for designation of service area
|
|
VII. Student Success
|
|
VIII. Reports to the Board
|
|
VIII.A. Financial Reports
|
|
VIII.B. Management Reports
|
|
VIII.B.1. Financial Aid Report
|
|
VIII.B.2. Testing Report
|
|
VIII.C. Reports from College Governance Councils
|
|
VIII.C.1. November 21, 2022 Academic Affairs Council Meeting Minutes
|
|
IX. CONSENT AGENDA
|
|
X. Matters Relating to General Administration
|
|
X.A. Consideration and approval of the addition, revision or deletion of (LOCAL) policies as recommended by TASB Community College Services and according to the Instruction Sheet for TASB Localized Policy Manual Update 44 for Wharton County Junior College (Update 44 - $1,567.00 plus printing/shipping 149 pages @ .14 each $20.86 for a total cost of $1,587.86)
|
|
XI. Matters Relating to Academic Affairs
|
|
XI.A. Approve compensation change for Senior Citizen Program drivers & site managers, effective immediately (no cost to the college-approximately $5,450.00 annually - FY23 Sr. Citizen Program grant budget accounts for the increases)
|
|
XI.B. Approve EMS Student Testing Fee increase, effective Summer 2023 semester (no cost to WCJC; student fee covers the cost of the Registry exam)
|
|
XII. Matters Relating to Administrative Services
|
|
XII.A. Approve the proposal submitted by Bass Construction for the installation of an elevator at the Library ($350,000.00 - Plant Repair and Replacement Fund)
|
|
XII.B. Approve the proposal submitted by BLS Construction of El Campo for the construction of a circle drive leading to the entrance of the Duson-Hanson Fine Arts Building ($242,444.00 - Funds donated to the college from the WCJC Foundation)
|
|
XII.C. Approve the lease agreement for the College copiers and needed software ($60,000.00 - current unrestricted operating budget for 2022 - 2023)
|
|
XII.D. Approve the bid submitted by Western Motorcoach of Houston for Charter Bus services as needed ($75,000.00 - current unrestricted operating budget for 2022 - 2023)
|
|
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
XIII.A. Approve the annual contract with Zogo Technologies to develop multiple enrollment management and pathways databases for ready access by various constituents ($92,000.00 - to be transferred from MIS fund)
|
|
XIII.B. Approve the transition of all WCJC phone and internet services to a dedicated statewide network, LEARN (no cost-estimated savings of $48,000.00 annually)
|
|
XIV. Matters Relating to Personnel
|
|
XIV.A. Board of Trustees
|
|
XIV.B. Office of President
|
|
XIV.B.1. Sheryl Rhodes received a change in title/assignment from regular, full time executive administrative assistant, P-15-28, to regular, full time executive assistant to the President, A-10-10 effective January 18, 2023
|
|
XIV.C. Office of Academic Affairs
|
|
XIV.C.1. Taraneh Zekavat received a salary adjustment from temporary, full time adult education & literacy director, CA-8-14 to temporary, full time adult education & literacy director, CA-15-14 effective November 16, 2022
|
|
XIV.C.2. Patricia Flores employed as regular, full time instructor of associate degree nursing, F-01-18 effective January 9, 2023
|
|
XIV.C.3. Joseph Reeve employed as regular, full time instructor of biology, F-07-8 effective January 9, 2023
|
|
XIV.C.4. Kimberly Raun received a change in title/assignment/contract length from regular, full-time instructor of biology (10 1/2 months), FAC-1-24, to regular, full-time instructor of biology (9 months), FAC-1-24 effective January 1, 2023
|
|
XIV.C.5. Adriana Free employed as temporary, full time online instructor of english, F-1-9 effective January 9, 2023
|
|
XIV.C.6. 2022 Winter Mini Overloads
|
|
XIV.D. Office of Administrative Services
|
|
XIV.D.1. Jeremy Eder employed as regular, full time director of security and public safety, CA-15-10 effective January 18, 2023
|
|
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
XIV.E.1. Allyson Chuc received a change in title/assignment from regular, full time director of information systems, CA-15-29 to regular, full time senior functional analyst, CA-15-29 effective October 19, 2022
|
|
XIV.E.2. Robby Mathews received a change in title/assignment from regular, full time director of technical services, CA-15-24 to regular, full time senior system administrator, CA-15-24 effective October 19, 2022
|
|
XIV.E.3. Shane Benich received a change in title/assignment from regular, full time IT reliability/maintenance technician, P-15-5 to junior system administrator, A-8-3 effective October 19, 2022
|
|
XIV.E.4. Lori Saucedo received a change in title/assignment from regular, full time IT help desk technician, P-6-3 to regular, full time associate help desk manager, A-1-4 effective October 19, 2022
|
|
XIV.E.5. Tam Hoang received a change in title/assignment from regular, full time system administrator, AA-13-11 to regular, full time system administrator, AA-15-10 effective November 19, 2022
|
|
XIV.E.6. Robert Falco received a change in title/assignment from regular, full time IT help desk/training coordinator, P-15-7 to regular, full time help desk manager, A-8-10 effective October 19, 2022
|
|
XV. END OF CONSENT AGENDA
|
|
XVI. Paid Professional Assignments
|
|
XVI.A. Information Item:
|
|
XVI.A.1. Paid Professional Assignment for Allyson Chuc, extra responsibilities with the Functional Analyst vacancy, January 1, 2023 - March 31, 2023 - $3,000.00
|
|
XVI.A.2. Paid Professional Assignment for Emily Voulgaris, Degree Works Implementation, November 2022 - August 2023 - $5,000.00
|
|
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
XVII.A. 2022 Wharton County Junior College Campus Security Policy and Campus Crime Statistics Report
|
|
XVII.B. Report on WCJC Emergency Operations Plan
|
|
XVIII. Consideration and possible action on items discussed in closed session
|
|
XIX. Discuss Matters Relating to Formal Policy
|
|
XX. Adjourn
|
|
Agenda Item Details
Reload Your Meeting
|
||
|---|---|---|
| Meeting: | January 17, 2023 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. November 15, 2022 Special Called Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. November 15, 2022 Board of Trustee Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
|
|
|
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
|
|
| Subject: |
V.A. Reports from Board Committees
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Suzan King Resolution
|
|
|
Attachments:
|
||
| Subject: |
VI.B. Rosario Nunez Resolution
|
|
|
Attachments:
|
||
| Subject: |
VI.C. Review WCJC Mission Statement
|
|
|
Attachments:
|
||
| Subject: |
VI.D. Review WCJC Policy and Procedure location and process
|
|
| Subject: |
VI.E. Review WCJC Strategic Plan and Annual Report of Actions Taken
|
|
| Subject: |
VI.F. Distribute Record of Trainings for each trustee
|
|
| Subject: |
VI.G. Government Finance Officers Association Certificate of Achievement in Excellence for Financial Reporting
|
|
|
Attachments:
|
||
| Subject: |
VI.H. Texas Commission on Community College Finance: Final Recommendations
|
|
|
Attachments:
|
||
| Subject: |
VI.I. Report on Houston Community College's request for designation of service area
|
|
|
Attachments:
|
||
| Subject: |
VII. Student Success
|
|
| Subject: |
VIII. Reports to the Board
|
|
| Subject: |
VIII.A. Financial Reports
|
|
|
Attachments:
|
||
| Subject: |
VIII.B. Management Reports
|
|
| Subject: |
VIII.B.1. Financial Aid Report
|
|
|
Attachments:
|
||
| Subject: |
VIII.B.2. Testing Report
|
|
|
Attachments:
|
||
| Subject: |
VIII.C. Reports from College Governance Councils
|
|
| Subject: |
VIII.C.1. November 21, 2022 Academic Affairs Council Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IX. CONSENT AGENDA
|
|
|
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
X.A. Consideration and approval of the addition, revision or deletion of (LOCAL) policies as recommended by TASB Community College Services and according to the Instruction Sheet for TASB Localized Policy Manual Update 44 for Wharton County Junior College (Update 44 - $1,567.00 plus printing/shipping 149 pages @ .14 each $20.86 for a total cost of $1,587.86)
|
|
|
Attachments:
|
||
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve compensation change for Senior Citizen Program drivers & site managers, effective immediately (no cost to the college-approximately $5,450.00 annually - FY23 Sr. Citizen Program grant budget accounts for the increases)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve EMS Student Testing Fee increase, effective Summer 2023 semester (no cost to WCJC; student fee covers the cost of the Registry exam)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approve the proposal submitted by Bass Construction for the installation of an elevator at the Library ($350,000.00 - Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Approve the proposal submitted by BLS Construction of El Campo for the construction of a circle drive leading to the entrance of the Duson-Hanson Fine Arts Building ($242,444.00 - Funds donated to the college from the WCJC Foundation)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve the lease agreement for the College copiers and needed software ($60,000.00 - current unrestricted operating budget for 2022 - 2023)
|
|
|
Attachments:
|
||
| Subject: |
XII.D. Approve the bid submitted by Western Motorcoach of Houston for Charter Bus services as needed ($75,000.00 - current unrestricted operating budget for 2022 - 2023)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the annual contract with Zogo Technologies to develop multiple enrollment management and pathways databases for ready access by various constituents ($92,000.00 - to be transferred from MIS fund)
|
|
|
Attachments:
|
||
| Subject: |
XIII.B. Approve the transition of all WCJC phone and internet services to a dedicated statewide network, LEARN (no cost-estimated savings of $48,000.00 annually)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.B.1. Sheryl Rhodes received a change in title/assignment from regular, full time executive administrative assistant, P-15-28, to regular, full time executive assistant to the President, A-10-10 effective January 18, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Taraneh Zekavat received a salary adjustment from temporary, full time adult education & literacy director, CA-8-14 to temporary, full time adult education & literacy director, CA-15-14 effective November 16, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Patricia Flores employed as regular, full time instructor of associate degree nursing, F-01-18 effective January 9, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Joseph Reeve employed as regular, full time instructor of biology, F-07-8 effective January 9, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.4. Kimberly Raun received a change in title/assignment/contract length from regular, full-time instructor of biology (10 1/2 months), FAC-1-24, to regular, full-time instructor of biology (9 months), FAC-1-24 effective January 1, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.5. Adriana Free employed as temporary, full time online instructor of english, F-1-9 effective January 9, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.6. 2022 Winter Mini Overloads
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.D.1. Jeremy Eder employed as regular, full time director of security and public safety, CA-15-10 effective January 18, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIV.E.1. Allyson Chuc received a change in title/assignment from regular, full time director of information systems, CA-15-29 to regular, full time senior functional analyst, CA-15-29 effective October 19, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.E.2. Robby Mathews received a change in title/assignment from regular, full time director of technical services, CA-15-24 to regular, full time senior system administrator, CA-15-24 effective October 19, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.E.3. Shane Benich received a change in title/assignment from regular, full time IT reliability/maintenance technician, P-15-5 to junior system administrator, A-8-3 effective October 19, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.E.4. Lori Saucedo received a change in title/assignment from regular, full time IT help desk technician, P-6-3 to regular, full time associate help desk manager, A-1-4 effective October 19, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.E.5. Tam Hoang received a change in title/assignment from regular, full time system administrator, AA-13-11 to regular, full time system administrator, AA-15-10 effective November 19, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.E.6. Robert Falco received a change in title/assignment from regular, full time IT help desk/training coordinator, P-15-7 to regular, full time help desk manager, A-8-10 effective October 19, 2022
|
|
|
Attachments:
|
||
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Allyson Chuc, extra responsibilities with the Functional Analyst vacancy, January 1, 2023 - March 31, 2023 - $3,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Emily Voulgaris, Degree Works Implementation, November 2022 - August 2023 - $5,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVII.A. 2022 Wharton County Junior College Campus Security Policy and Campus Crime Statistics Report
|
|
|
Attachments:
|
||
| Subject: |
XVII.B. Report on WCJC Emergency Operations Plan
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
