Meeting Agenda
A. CALL TO ORDER: Establish a quorum
B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
C. MISSION STATEMENT
Hays CISD Makes it 100% Possible
D. SOCIAL CONTRACT
The Board will:  
   Trust Positive and Noble Intent
   Engage with Respect, Professionalism, and Purpose
   Act with Accountability and a Growth Mindset
   Model Unity as District Ambassadors
E. PUBLIC FORUM 
It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained at the entrance to the Boardroom and must be submitted to Tim Savoy, Chief Information Officer, at the entrance prior to the start of the meeting. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy.
Please be aware that the audio and video of Public Forum are recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum consents to the online publication of their comments.
F. PUBLIC HEARING and presentation of the Hays CISD 2024-2025 Financial Integrity Rating System of Texas and the Financial Efficiency Audit
G. CLOSED SESSION
G.1. Deliberation regarding the Superintendent's recommendations for employment, resignations, extended leave, and other personnel matters, pursuant to Tx. Gov't Code Section 551.071
H. RECONVENE IN OPEN SESSION - immediately following Closed Session
I. SUPERINTENDENT REPORT
J. Student Achievement Report: Beginning of Year mCLASS and MAP (Information presented October 20, 2025)
K. CONSENT AGENDA 
K.1. Minutes of Board of Trustees Meetings
K.2. Procurements
K.2.a. Consideration and possible approval of the purchase of Microsoft Products and Licenses - Software House International
K.3. Budget Amendments
K.4. Consideration and possible adoption of the 2025-2026 District Improvement Plan containing District Performance Objectives and Student Performance Goals
L. ACTION ITEMS
L.1. Consideration and possible approval of Class Size Exceptions
L.2. Consideration and possible approval of the purchase of Library Books
L.3. Consideration and possible approval of the 2025 Bond-funded purchase of Computers and Accompanying Maintenance and Support Agreements for use in the CTE Arts and A/V Classrooms at Hays High School, Johnson High School, and Lehman High School - Apple Store for Education
L.4. Consideration and possible approval of an Interlocal Agreement for Participation with ESC 12 for Universal Benefits Consortium for Self-Funded Healthcare Program
L.5. Consideration and possible approval of the purchase of District Vehicle Leased Fleet - Enterprise Rent-A-Car
L.6. Consideration and possible acceptance of Financial Efficiency Audit
L.7. Consideration and possible approval of Guaranteed Maximum Price 1 for 2025 Bond Renovations and Additions at McCormick Middle School
L.8. Consideration and possible approval of the Assignment of the Vendor for 2025 Bond Artificial Turf Installation and Running Track Cycle Replacement at Barton Middle School, Chapa Middle School, Dahlstrom Middle School, McCormick Middle School, Simon Middle School, and Wallace Middle School - Hellas Construction
L.9. Consideration and possible approval of a Real Estate Exchange Agreement with Walton Development Group for School Tracts located in Camino Real East
L.10. Consideration and possible action in accordance with Policy BDB (Local) for the appointment of Board Subcommittees for Safety and Security, Board Policy, and Budget
L.11. Consideration and possible Vote to Elect Directors of the Hays Central Appraisal District
M. INFORMATION ITEMS
M.1. Update on District Safety & Security Initiatives
M.2. Update on District Bond, Construction, and Renovation Projects
M.3. Financial Statements
N. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
O. Upcoming Board Meetings
November 17, 2025 - 5:00 pm
December 8, 2025 - 5:00 pm
TUESDAY, January 20, 2026 - 5:30 pm
January 26, 2026 - 5:30 pm
TUESDAY, February 17, 2026 - 5:30 pm
February 23, 2026 - 5:30 pm
March 30, 2026 - 5:30 pm
April 20, 2026 - 5:30 pm
April 27, 2026 - 5:30 pm
May 11, 2026 - 5:00 pm
May 18, 2026 - 5:30 pm
June 22, 2026 - 5:30 pm
June 29, 2026 - 5:30 pm
July 27, 2026 - 5:30 pm - Special Meeting: Superintendent Evaluation

Official Board of Trustees information may be obtained at www.hayscisd.net
P. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: October 27, 2025 at 5:30 PM - Regular Meeting
Subject:
A. CALL TO ORDER: Establish a quorum
Subject:
B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
Subject:
C. MISSION STATEMENT
Hays CISD Makes it 100% Possible
Subject:
D. SOCIAL CONTRACT
The Board will:  
   Trust Positive and Noble Intent
   Engage with Respect, Professionalism, and Purpose
   Act with Accountability and a Growth Mindset
   Model Unity as District Ambassadors
Subject:
E. PUBLIC FORUM 
It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained at the entrance to the Boardroom and must be submitted to Tim Savoy, Chief Information Officer, at the entrance prior to the start of the meeting. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy.
Please be aware that the audio and video of Public Forum are recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum consents to the online publication of their comments.
Attachments:
Subject:
F. PUBLIC HEARING and presentation of the Hays CISD 2024-2025 Financial Integrity Rating System of Texas and the Financial Efficiency Audit
Presenter:
Deborah Ottmers
Attachments:
Subject:
G. CLOSED SESSION
Subject:
G.1. Deliberation regarding the Superintendent's recommendations for employment, resignations, extended leave, and other personnel matters, pursuant to Tx. Gov't Code Section 551.071
Subject:
H. RECONVENE IN OPEN SESSION - immediately following Closed Session
Subject:
I. SUPERINTENDENT REPORT
Attachments:
Subject:
J. Student Achievement Report: Beginning of Year mCLASS and MAP (Information presented October 20, 2025)
Presenter:
Marivel Sedillo, Derek McDaniel, Jaime Kinslow
Attachments:
Subject:
K. CONSENT AGENDA 
Description:
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
Attachments:
Subject:
K.1. Minutes of Board of Trustees Meetings
Attachments:
Subject:
K.2. Procurements
Subject:
K.2.a. Consideration and possible approval of the purchase of Microsoft Products and Licenses - Software House International
Presenter:
Alan Duerr
Attachments:
Subject:
K.3. Budget Amendments
Presenter:
Deborah Ottmers
Attachments:
Subject:
K.4. Consideration and possible adoption of the 2025-2026 District Improvement Plan containing District Performance Objectives and Student Performance Goals
Presenter:
Marivel Sedillo
Attachments:
Subject:
L. ACTION ITEMS
Subject:
L.1. Consideration and possible approval of Class Size Exceptions
Presenter:
Christina Courson
Attachments:
Subject:
L.2. Consideration and possible approval of the purchase of Library Books
Presenter:
Marivel Sedillo, Emily Herrin
Attachments:
Subject:
L.3. Consideration and possible approval of the 2025 Bond-funded purchase of Computers and Accompanying Maintenance and Support Agreements for use in the CTE Arts and A/V Classrooms at Hays High School, Johnson High School, and Lehman High School - Apple Store for Education
Presenter:
Marivel Sedillo, Rick Bough
Attachments:
Subject:
L.4. Consideration and possible approval of an Interlocal Agreement for Participation with ESC 12 for Universal Benefits Consortium for Self-Funded Healthcare Program
Presenter:
Deborah Ottmers
Attachments:
Subject:
L.5. Consideration and possible approval of the purchase of District Vehicle Leased Fleet - Enterprise Rent-A-Car
Presenter:
Deborah Ottmers
Attachments:
Subject:
L.6. Consideration and possible acceptance of Financial Efficiency Audit
Presenter:
Deborah Ottmers
Attachments:
Subject:
L.7. Consideration and possible approval of Guaranteed Maximum Price 1 for 2025 Bond Renovations and Additions at McCormick Middle School
Presenter:
Max Cleaver, Nathan Wensowitch
Attachments:
Subject:
L.8. Consideration and possible approval of the Assignment of the Vendor for 2025 Bond Artificial Turf Installation and Running Track Cycle Replacement at Barton Middle School, Chapa Middle School, Dahlstrom Middle School, McCormick Middle School, Simon Middle School, and Wallace Middle School - Hellas Construction
Presenter:
Max Cleaver, Nathan Wensowitch
Attachments:
Subject:
L.9. Consideration and possible approval of a Real Estate Exchange Agreement with Walton Development Group for School Tracts located in Camino Real East
Presenter:
Max Cleaver, Nathan Wensowitch
Attachments:
Subject:
L.10. Consideration and possible action in accordance with Policy BDB (Local) for the appointment of Board Subcommittees for Safety and Security, Board Policy, and Budget
Presenter:
Board Matter
Attachments:
Subject:
L.11. Consideration and possible Vote to Elect Directors of the Hays Central Appraisal District
Presenter:
Board Matter
Attachments:
Subject:
M. INFORMATION ITEMS
Subject:
M.1. Update on District Safety & Security Initiatives
Presenter:
Jeri Skrocki
Attachments:
Subject:
M.2. Update on District Bond, Construction, and Renovation Projects
Presenter:
Max Cleaver
Attachments:
Subject:
M.3. Financial Statements
Presenter:
Deborah Ottmers
Attachments:
Subject:
N. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
Attachments:
Subject:
O. Upcoming Board Meetings
November 17, 2025 - 5:00 pm
December 8, 2025 - 5:00 pm
TUESDAY, January 20, 2026 - 5:30 pm
January 26, 2026 - 5:30 pm
TUESDAY, February 17, 2026 - 5:30 pm
February 23, 2026 - 5:30 pm
March 30, 2026 - 5:30 pm
April 20, 2026 - 5:30 pm
April 27, 2026 - 5:30 pm
May 11, 2026 - 5:00 pm
May 18, 2026 - 5:30 pm
June 22, 2026 - 5:30 pm
June 29, 2026 - 5:30 pm
July 27, 2026 - 5:30 pm - Special Meeting: Superintendent Evaluation

Official Board of Trustees information may be obtained at www.hayscisd.net
Attachments:
Subject:
P. ADJOURN

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