skip to main content
Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Approval of Agenda
4. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
5. Approval of Board Meeting Minutes:  
November 15, 2021 Regular & Closed Meeting Minutes
6. Awards and Recognitions
6.A. Fill the Bus
6.B. Shop with a Cop
6.C. Board Members - Turkey dinner delivery
7. Comments from the Community
8. Approval of Bills
8.A. Payables Summary
8.B. Voided Checks
8.C. Payroll Voucher(s)
8.D. Accounts Payable Warrants
9. Communications and Committee Reports
9.A. Michael Sterling, President
9.A.1. Next Regular Board Meeting:  Tuesday, January 18, 2022 @ 6:00 p.m.
9.B. Jill Berogan, Vice President
9.B.1. Next Policy Committee Meeting:  December 20, 2021 @ 6:00 p.m.
9.B.2. Recommendation to approve Second Readings from October 25, 2021 First Readings of Policy Updates
9.C. Evelyn Meeks, Secretary
9.C.1. Next Equity & Social Justice Meeting: January 27, 2022 at 6:00 p.m. (HHS W - 145)
9.D. Kurt Thompson, Board member
9.D.1. Recommendation to change Business Services Committee meeting from January 5, 2022 to January 12, 2022 at 6:00 p.m.
9.E. Larry D. Smith, Board member
9.E.1. Next Education Committee meeting:  February 16, 2022 @ 6:00 p.m.
9.F. Sue Berogan, Board member
9.G. Sharon Ranieri, Board Member
10. Administrative Reports
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
10.A.1. Recommendation to approve Student Travel Requests:
10.A.2. Education Committee Report from December 7, 2021
10.B. Josh Aurand, Chief School Business Official
10.B.1. Recommendation to accept FY21 Audit by Baker Tilly
10.B.2. Recommendation to approve Resolution Declaring Surplus Property:
10.B.3. Recommendation to approve Facility Requests:
10.B.4. Recommendation to accept July & August 2021 Treasurer Reports
10.B.5. Recommendation to approve an agreement with Gordan Flesch for one copier at Harlem Middle School at a cost of $10,862 
10.B.6. Recommendation to approve the Memorandum of Understanding with DLA Architects to provide architectural services for the design and working drawings for the 2022 summer building projects
10.B.7. Recommendation to approve the Memorandum of Understanding with DLA Architects to provide architectural services for the high school wall repair project
10.B.8. Recommendation to approve award of bid to purchase thirteen (13) school buses for a cost of $1,725,659 with a trade in value of $121,300 for a net cost of $1,604,359 with Central State Bus Sales 
10.B.9. Recommendation to renew a one year contract with Pepsi Cola of Rockford effective January 1, 2022 to December 31, 2022
10.B.10. Recommendation to approve Independent Contractor Agreement with Ms. Favela for bilingual speech and language evaluations at a cost of $1,000 per student up to 15 students, paid with IDEA funds
10.B.11. Recommendation to approve agreement with Istation for literacy development in Spanish for the HoLA program funded by Title II & III for a cost of $4,200
10.B.12. Recommendation to approve agreement with Chartwell Agency to design a visioning process that will provide structure for meaningful sessions at a cost not to exceed $2,250
10.B.13. Recommendation to approve agreement with Chartwell Agency for survey development for the long-range planning process at a cost not to exceed $2,450
10.B.14. Recommendation to approve Resolution to Amend Intergovernmental Agreement between Harlem School District # 122 and Career Education Associates of North Central Illinois (CEANCI)
10.B.15. Recommendation to approve an agreement with Valley Expo & Displays for rental of exhibitor booths for career fair 
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
10.C.1. Recommendation to approve Personnel Agenda & Addendum
10.C.2. Informational only:  Resignations
10.D. Dr. Terrell Yarbrough, Superintendent
11. Consent Agenda
11.A. Approve Personnel Agenda & Addendum
11.B. Approve Student Travel Request(s)
11.C. Approve Facility Request(s)
12. ACTION ITEMS
12.A. Approve Resolution Declaring Surplus Property
12.B. Approve Second Reading of Policy Updates from October 25, 2021 First Readings
12.C. Approve change of date for Business Services Committee meeting from January 5, 2022 to January 12, 2022 at 6:00 p.m.
12.D. Approve acceptance of July & August 2021 Treasurer Reports
12.E. Approve acceptance of FY21 Audit by Baker Tilly
12.F. Approve an agreement with Gordon Flesch for one copier at Harlem Middle School at a cost of $10,862
12.G. Approve the Memorandums of Understanding with DLA Architects to provide architectural services for the design and working drawings for the 2022 summer building projects
12.H. Approve the Memorandum of Understanding with DLA Architects to provide architectural services for the high school wall repair project
12.I. Approve award of bid for thirteen (13) school buses for a cost of $1,725,659 with a trade in value of $121,300 for a net cost of $1,604,359 with Central States Bus Sales
12.J. Approve renewal of one year contract with Pepsi Cola of Rockford effective January 1, 2022 to December 31, 2022
12.K. Approve Independent Contractor Agreement with Ms. Favela for bilingual speech and language evaluations at a cost of $1,000 per student up to 15 students, paid with IDEA funds
12.L. Approve agreement with Istation for literacy development in Spanish for the HoLA program funded by Title II & III for a cost of $4,200
12.M. Approve agreement with Chartwell Agency to design a visioning process that will provide structure for meaningful sessions at a cost not to exceed $2,250
12.N. Approve agreement with Chartwell Agency for survey development for the long-range planning process at a cost not to exceed $2,459
12.O. Approve Resolution to amend Intergovernmental Agreement between Harlem School District # 122 and Career Education Associates of North Central Illinois (CEANCI)
12.P. Approve an agreement with Valley Expo & Displays for rental of exhibitor booths for career fair 
13. Announcements and Discussion:  
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
15. ACTION ITEMS AFTER CLOSED SESSION
16. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: December 13, 2021 at 6:00 PM - Regular Board Meeting Agenda Revised
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Approval of Agenda
Subject:
4. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
5. Approval of Board Meeting Minutes:  
November 15, 2021 Regular & Closed Meeting Minutes
Attachments:
Subject:
6. Awards and Recognitions
Presenter:
Jason Blume, Director of Equity & Community Engagement
Subject:
6.A. Fill the Bus
Presenter:
Dr. Jason Blume, Director of Equity & Community Engagement
Subject:
6.B. Shop with a Cop
Presenter:
Dr. Jason Blume, Director of Equity & Community Engagement
Subject:
6.C. Board Members - Turkey dinner delivery
Presenter:
Dr. Jason Blume, Director of Equity & Community Engagement
Subject:
7. Comments from the Community
Subject:
8. Approval of Bills
Subject:
8.A. Payables Summary
Attachments:
Subject:
8.B. Voided Checks
Attachments:
Subject:
8.C. Payroll Voucher(s)
Attachments:
Subject:
8.D. Accounts Payable Warrants
Attachments:
Subject:
9. Communications and Committee Reports
Subject:
9.A. Michael Sterling, President
Subject:
9.A.1. Next Regular Board Meeting:  Tuesday, January 18, 2022 @ 6:00 p.m.
Subject:
9.B. Jill Berogan, Vice President
Subject:
9.B.1. Next Policy Committee Meeting:  December 20, 2021 @ 6:00 p.m.
Subject:
9.B.2. Recommendation to approve Second Readings from October 25, 2021 First Readings of Policy Updates
Attachments:
Subject:
9.C. Evelyn Meeks, Secretary
Subject:
9.C.1. Next Equity & Social Justice Meeting: January 27, 2022 at 6:00 p.m. (HHS W - 145)
Subject:
9.D. Kurt Thompson, Board member
Subject:
9.D.1. Recommendation to change Business Services Committee meeting from January 5, 2022 to January 12, 2022 at 6:00 p.m.
Subject:
9.E. Larry D. Smith, Board member
Subject:
9.E.1. Next Education Committee meeting:  February 16, 2022 @ 6:00 p.m.
Subject:
9.F. Sue Berogan, Board member
Subject:
9.G. Sharon Ranieri, Board Member
Subject:
10. Administrative Reports
Subject:
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
10.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
10.A.2. Education Committee Report from December 7, 2021
Attachments:
Subject:
10.B. Josh Aurand, Chief School Business Official
Subject:
10.B.1. Recommendation to accept FY21 Audit by Baker Tilly
Attachments:
Subject:
10.B.2. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
10.B.3. Recommendation to approve Facility Requests:
Attachments:
Subject:
10.B.4. Recommendation to accept July & August 2021 Treasurer Reports
Attachments:
Subject:
10.B.5. Recommendation to approve an agreement with Gordan Flesch for one copier at Harlem Middle School at a cost of $10,862 
Attachments:
Subject:
10.B.6. Recommendation to approve the Memorandum of Understanding with DLA Architects to provide architectural services for the design and working drawings for the 2022 summer building projects
Attachments:
Subject:
10.B.7. Recommendation to approve the Memorandum of Understanding with DLA Architects to provide architectural services for the high school wall repair project
Attachments:
Subject:
10.B.8. Recommendation to approve award of bid to purchase thirteen (13) school buses for a cost of $1,725,659 with a trade in value of $121,300 for a net cost of $1,604,359 with Central State Bus Sales 
Attachments:
Subject:
10.B.9. Recommendation to renew a one year contract with Pepsi Cola of Rockford effective January 1, 2022 to December 31, 2022
Attachments:
Subject:
10.B.10. Recommendation to approve Independent Contractor Agreement with Ms. Favela for bilingual speech and language evaluations at a cost of $1,000 per student up to 15 students, paid with IDEA funds
Attachments:
Subject:
10.B.11. Recommendation to approve agreement with Istation for literacy development in Spanish for the HoLA program funded by Title II & III for a cost of $4,200
Attachments:
Subject:
10.B.12. Recommendation to approve agreement with Chartwell Agency to design a visioning process that will provide structure for meaningful sessions at a cost not to exceed $2,250
Attachments:
Subject:
10.B.13. Recommendation to approve agreement with Chartwell Agency for survey development for the long-range planning process at a cost not to exceed $2,450
Attachments:
Subject:
10.B.14. Recommendation to approve Resolution to Amend Intergovernmental Agreement between Harlem School District # 122 and Career Education Associates of North Central Illinois (CEANCI)
Attachments:
Subject:
10.B.15. Recommendation to approve an agreement with Valley Expo & Displays for rental of exhibitor booths for career fair 
Attachments:
Subject:
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
10.C.2. Informational only:  Resignations
Attachments:
Subject:
10.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11. Consent Agenda
Subject:
11.A. Approve Personnel Agenda & Addendum
Subject:
11.B. Approve Student Travel Request(s)
Subject:
11.C. Approve Facility Request(s)
Subject:
12. ACTION ITEMS
Subject:
12.A. Approve Resolution Declaring Surplus Property
Subject:
12.B. Approve Second Reading of Policy Updates from October 25, 2021 First Readings
Subject:
12.C. Approve change of date for Business Services Committee meeting from January 5, 2022 to January 12, 2022 at 6:00 p.m.
Subject:
12.D. Approve acceptance of July & August 2021 Treasurer Reports
Subject:
12.E. Approve acceptance of FY21 Audit by Baker Tilly
Subject:
12.F. Approve an agreement with Gordon Flesch for one copier at Harlem Middle School at a cost of $10,862
Subject:
12.G. Approve the Memorandums of Understanding with DLA Architects to provide architectural services for the design and working drawings for the 2022 summer building projects
Subject:
12.H. Approve the Memorandum of Understanding with DLA Architects to provide architectural services for the high school wall repair project
Subject:
12.I. Approve award of bid for thirteen (13) school buses for a cost of $1,725,659 with a trade in value of $121,300 for a net cost of $1,604,359 with Central States Bus Sales
Subject:
12.J. Approve renewal of one year contract with Pepsi Cola of Rockford effective January 1, 2022 to December 31, 2022
Subject:
12.K. Approve Independent Contractor Agreement with Ms. Favela for bilingual speech and language evaluations at a cost of $1,000 per student up to 15 students, paid with IDEA funds
Subject:
12.L. Approve agreement with Istation for literacy development in Spanish for the HoLA program funded by Title II & III for a cost of $4,200
Subject:
12.M. Approve agreement with Chartwell Agency to design a visioning process that will provide structure for meaningful sessions at a cost not to exceed $2,250
Subject:
12.N. Approve agreement with Chartwell Agency for survey development for the long-range planning process at a cost not to exceed $2,459
Subject:
12.O. Approve Resolution to amend Intergovernmental Agreement between Harlem School District # 122 and Career Education Associates of North Central Illinois (CEANCI)
Subject:
12.P. Approve an agreement with Valley Expo & Displays for rental of exhibitor booths for career fair 
Subject:
13. Announcements and Discussion:  
Subject:
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
15. ACTION ITEMS AFTER CLOSED SESSION
Subject:
16. Adjournment

Web Viewer