Projector: March 14, 2016 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

Meeting Agenda

1. CALL TO ORDER (Bylaws 0163 & 0164)

1.1. Roll Call

1.2. Welcome

1.3. Pledge

1.4. Reminder to Sign Attendance Record

2. PUBLIC COMMENTS

3. APPROVAL OF MINUTES (Bylaw 0168.1)

3.1. Regular Session, February 22, 2016

3.2. Executive Session, February 22, 2016

4. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS

4.1. Tradition of Excellence Award: Geneva High School Students
2016 National Merit Program, IHSA State Wrestling Meet

4.2. Student Growth (Policy 3220)

4.3. Policy 5463, Credits from Nonpublic Schools

5. SUPERINTENDENT'S REPORT (Policy 1210)

6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS

6.1. 2016-2017 Technology Plan

6.2. Annual Resolution for Dismissal: Certified Part-time Teachers (Policy 3140)

6.3. Annual Resolution for Joint Agreement as Part of the FVCC (Policy 2451.01)

7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS

7.1. Policy Updates-First Reading

7.1.1. Policy 8500, Food Services, Revised

7.1.2. Policy 8540, Vending Machines, Revised

7.1.3. Policy 8550, Competitive Food Sales, Revised

7.2. 2016-2017 Preliminary Staffing Plan (Policies 3120, 4120)

8. INFORMATION

8.1. Suspension Report (Policy 5610)

8.2. Out-of-State Field Trip Request (Policy 2340)

9. CONSENT AGENDA (Bylaw 0166.1)

9.1. Monthly Financial Reports & Interfund Transfers

9.2. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 1520, 3120, 4120)

9.3. Updated 2015-2016 Board Meeting Calendar (Bylaw 0165.2)

9.4. 2016-2017 IHSA Membership Renewal

9.5. Employee Assistance Program

9.6. Gifts, Grants, Bequests: $3442.66, WES PTO, Green Screen Photo Kit for Good Morning Williamsburg Team ($454), Sketchbooks for Art ($450), 4 HOKKI stools 2nd grade team ($380), Sphero programming-coding for Building Technology($880) and Robotics for K-2 for Building Technology ($720)(Policy 7230)

9.7. Gifts, Grants, Bequests: $4,000, Honeywell Sensing & Productivity Solutions and The Intermec Foundation, for the GMSS Science Day (Policy 7230)

9.8. Gifts, Grants, Bequests: $9045.01, Wasco Nursery & NRC, donation of two 2”diameter Chinkapin Oak trees for each our seven schools within the city limits and an additional Red Oak tree at WAS (Policy 7230)

9.9. Request to Lease: $54,150, Midwest Transit, 1 year lease for 4-27 passenger buses ($31,768) and 1 year lease for 3 multi-function activity buses ($22,382) (Policy 6320)

9.10. Request to Purchase: $64,600 (pre-discount), ISI Communications & Comcast Business, internet services (Policy 6320)

9.11. Request to Purchase: $123,562, Heartland Business Systems, Palo Alto 5020 Firewall, 3 year agreement (Policy 6320)

9.12. Bid Summary/Award: $87,192, Midland Paper Company, copy paper for the 2016-2017 school year (Policy 6320)

10. COMMENTS FROM THE PUBLIC ON BOARD OF EDUCATION ACTION

11. BOARD MEMBER COMMENTS AND REPORTS
Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board

12. NOTICES / ANNOUNCEMENTS

13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES [5 ILCS 120/2(c)(2)]; THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY [5 ILCS 120/2(c)(1)]. (Bylaw 0167.2)

14. ACTION POSSIBLE FOLLOWING EXECUTIVE SESSION

14.1. O&M Work Agreement

15. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	March 14, 2016 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION
Subject:	1. CALL TO ORDER (Bylaws 0163 & 0164)
Subject:	1.1. Roll Call
Subject:	1.2. Welcome
Subject:	1.3. Pledge
Subject:	1.4. Reminder to Sign Attendance Record
Subject:	2. PUBLIC COMMENTS
Description: Per Board Policy 0167.3, Section C, Attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and *give it to the Presiding Officer or the Recording Secretary before the meeting is called to order*.
Subject:	3. APPROVAL OF MINUTES (Bylaw 0168.1)
Subject:	3.1. Regular Session, February 22, 2016
Attachments: Item 3.1 Regular Meeting Minutes 2016_2.22 Item 3.1 Regular Meeting Minutes 2016_2.22 3/9/2016 at 2:40 PM
Subject:	3.2. Executive Session, February 22, 2016
Subject:	4. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS
Subject:	4.1. Tradition of Excellence Award: Geneva High School Students 2016 National Merit Program, IHSA State Wrestling Meet
Attachments: Item 4.1 Tradition of Excellence Memo Item 4.1 Tradition of Excellence Memo 3/9/2016 at 2:40 PM
Subject:	4.2. Student Growth (Policy 3220)
Attachments: Item 4.2 Student Growth Presentation Item 4.2 Student Growth Presentation 3/15/2016 at 7:49 AM
Subject:	4.3. Policy 5463, Credits from Nonpublic Schools
Attachments: Item 4.3 Policy 5463, Credits From Nonpublic Schools Item 4.3 Policy 5463, Credits From Nonpublic Schools 3/9/2016 at 2:53 PM
Subject:	5. SUPERINTENDENT'S REPORT (Policy 1210)
Subject:	6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS
Subject:	6.1. 2016-2017 Technology Plan
Attachments: Item 6.1 Technology Plan 16-17 Item 6.1 Technology Plan 16-17 3/9/2016 at 2:43 PM
Subject:	6.2. Annual Resolution for Dismissal: Certified Part-time Teachers (Policy 3140)
Attachments: Item 6.2 Annual Resolution for Dismissal Item 6.2 Annual Resolution for Dismissal 3/10/2016 at 10:12 AM
Subject:	6.3. Annual Resolution for Joint Agreement as Part of the FVCC (Policy 2451.01)
Attachments: Item 6.3 Annual Resolution for Joint Agreement - FVCC Item 6.3 Annual Resolution for Joint Agreement - FVCC 3/9/2016 at 2:40 PM
Subject:	7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS
Subject:	7.1. Policy Updates-First Reading
Subject:	7.1.1. Policy 8500, Food Services, Revised
Attachments: Item 7.1.1 Policy 8500 Food Services, Revised Item 7.1.1 Policy 8500 Food Services, Revised 3/9/2016 at 2:40 PM
Subject:	7.1.2. Policy 8540, Vending Machines, Revised
Attachments: Item 7.1.2 Policy 8540 Vending Machines, Revised Item 7.1.2 Policy 8540 Vending Machines, Revised 3/9/2016 at 2:41 PM
Subject:	7.1.3. Policy 8550, Competitive Food Sales, Revised
Attachments: Item 7.1.3 Policy 8550 Competitive Food Sales, Revised Item 7.1.3 Policy 8550 Competitive Food Sales, Revised 3/9/2016 at 2:41 PM
Subject:	7.2. 2016-2017 Preliminary Staffing Plan (Policies 3120, 4120)
Attachments: Item 7.2 Staffing Plan Item 7.2 Staffing Plan 3/14/2016 at 10:55 AM
Subject:	8. INFORMATION
Subject:	8.1. Suspension Report (Policy 5610)
Attachments: Item 8.1 Suspension Report Item 8.1 Suspension Report 3/9/2016 at 2:39 PM
Subject:	8.2. Out-of-State Field Trip Request (Policy 2340)
Attachments: Item 8.2 Out-of-State Trip Request Item 8.2 Out-of-State Trip Request 3/9/2016 at 2:39 PM
Subject:	9. CONSENT AGENDA (Bylaw 0166.1)
Description: (Please reference Agenda Item 2 for information regarding public participation/comments.)
Subject:	9.1. Monthly Financial Reports & Interfund Transfers
Attachments: Item 9.1.1 Financial Executive Summary Item 9.1.1 Financial Executive Summary 3/10/2016 at 11:35 AM Item 9.1.2 Balance Sheet Item 9.1.2 Balance Sheet 3/10/2016 at 11:35 AM Item 9.1.3 Revenue Report Item 9.1.3 Revenue Report 3/10/2016 at 11:35 AM Item 9.1.4 Expenditure Report Item 9.1.4 Expenditure Report 3/10/2016 at 11:35 AM Item 9.1.5 Bills Item 9.1.5 Bills 3/10/2016 at 11:35 AM Item 9.1.6 Purchasing Card Transactions Item 9.1.6 Purchasing Card Transactions 3/10/2016 at 11:36 AM Item 9.1.7 PMA Report Item 9.1.7 PMA Report 3/10/2016 at 11:36 AM
Subject:	9.2. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 1520, 3120, 4120)
Attachments: Item 9.2 Personnel Report Item 9.2 Personnel Report 3/14/2016 at 10:56 AM
Subject:	9.3. Updated 2015-2016 Board Meeting Calendar (Bylaw 0165.2)
Attachments: Item 9.3 Board Meeting Calendar 2015-2016 REVISED Item 9.3 Board Meeting Calendar 2015-2016 REVISED 3/10/2016 at 9:28 AM
Subject:	9.4. 2016-2017 IHSA Membership Renewal
Attachments: Item 9.4 IHSA Membership Renewal Item 9.4 IHSA Membership Renewal 3/9/2016 at 2:41 PM
Subject:	9.5. Employee Assistance Program
Attachments: Item 9.5 EAP Recommendation Item 9.5 EAP Recommendation 3/10/2016 at 10:13 AM
Subject:	9.6. Gifts, Grants, Bequests: $3442.66, WES PTO, Green Screen Photo Kit for Good Morning Williamsburg Team ($454), Sketchbooks for Art ($450), 4 HOKKI stools 2nd grade team ($380), Sphero programming-coding for Building Technology($880) and Robotics for K-2 for Building Technology ($720)(Policy 7230)
Attachments: Item 9.6 Gifts, Grants, Bequests - WES PTO Item 9.6 Gifts, Grants, Bequests - WES PTO 3/10/2016 at 11:38 AM
Subject:	9.7. Gifts, Grants, Bequests: $4,000, Honeywell Sensing & Productivity Solutions and The Intermec Foundation, for the GMSS Science Day (Policy 7230)
Attachments: Item 9.7 Gifts, Grants, Bequests - Honeywell & The Intermec Foundation Item 9.7 Gifts, Grants, Bequests - Honeywell & The Intermec Foundation 3/10/2016 at 11:39 AM
Subject:	9.8. Gifts, Grants, Bequests: $9045.01, Wasco Nursery & NRC, donation of two 2”diameter Chinkapin Oak trees for each our seven schools within the city limits and an additional Red Oak tree at WAS (Policy 7230)
Attachments: Item 9.8 Gifts, Grants, Bequests - Wasco Nursery & NRC Item 9.8 Gifts, Grants, Bequests - Wasco Nursery & NRC 3/10/2016 at 11:40 AM
Subject:	9.9. Request to Lease: $54,150, Midwest Transit, 1 year lease for 4-27 passenger buses ($31,768) and 1 year lease for 3 multi-function activity buses ($22,382) (Policy 6320)
Attachments: Item 9.9 Bus Lease Recommendations Item 9.9 Bus Lease Recommendations 3/10/2016 at 11:41 AM
Subject:	9.10. Request to Purchase: $64,600 (pre-discount), ISI Communications & Comcast Business, internet services (Policy 6320)
Attachments: Item 9.10.1 Internet Services Recommendation Item 9.10.1 Internet Services Recommendation 3/10/2016 at 11:58 AM Item 9.10.2 Internet Services Evalution Item 9.10.2 Internet Services Evalution 3/10/2016 at 11:59 AM
Subject:	9.11. Request to Purchase: $123,562, Heartland Business Systems, Palo Alto 5020 Firewall, 3 year agreement (Policy 6320)
Attachments: Item 9.11.1 Firewall Recommendation Item 9.11.1 Firewall Recommendation 3/14/2016 at 10:57 AM Item 9.11.2 Firewall Evaluation Matrix Item 9.11.2 Firewall Evaluation Matrix 3/14/2016 at 10:57 AM
Subject:	9.12. Bid Summary/Award: $87,192, Midland Paper Company, copy paper for the 2016-2017 school year (Policy 6320)
Attachments: Item 9.12 Bid Summary Award-Midland Paper Co. Item 9.12 Bid Summary Award-Midland Paper Co. 3/10/2016 at 11:42 AM
Subject:	10. COMMENTS FROM THE PUBLIC ON BOARD OF EDUCATION ACTION
Subject:	11. BOARD MEMBER COMMENTS AND REPORTS Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board
Description: None
Subject:	12. NOTICES / ANNOUNCEMENTS
Subject:	13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES [5 ILCS 120/2(c)(2)]; THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY [5 ILCS 120/2(c)(1)]. (Bylaw 0167.2)
Subject:	14. ACTION POSSIBLE FOLLOWING EXECUTIVE SESSION
Subject:	14.1. O&M Work Agreement
Subject:	15. ADJOURNMENT

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