Meeting Agenda
1. Convene:  6:00 PM     (Roll Call)
2. Pledge of Allegiance
3. Agenda Review and Approval:      (Action)
4. Approval of Previous Minutes:      (Action)
4.A. August 25, 2025 Regular Business Meeting Minutes
4.B. September 8, 2025 Brief Business Meeting
4.C. September 8, 2025 Workshop Notes
5. Spotlight on Success:  6:05 PM     (Information)
5.A. EPHS - New EPHS Framework
6. Public Comment:  6:25 PM      (Information)
7. Announcements:  6:35 PM      (Information)
8. Superintendent's Incidental Information Report:  6:40 PM      (Information)
8.A. FY 2024-25 Year-end Preliminary Financial Report
8.B. FY 2025-26 Preliminary Enrollment Report
8.C. Kindergarten Marketing for 2026-2027
9. Board Work:  7:10 PM       (Action)
9.A. Decision Preparation
9.B. Required Board Action     (Action)
9.B.1) Approval of Preliminary FY 2026-27 Levy Comparison    (Action)
9.B.1)a. Executive Summary
9.B.1)b. Levy Comparison
9.B.1)c. Levy Presentation Pay 26
9.C. Policy Monitoring     (Action)
9.C.1) Ends 1.1 through 1.6 Evidence (FY 2024-25)     (Action)
9.C.1)a. Ends Policy 1.1 - Each student graduates and is academically prepared to progress to multiple opportunities after high school.
9.C.1)b. Ends Policy 1.2 - Each student is reading at grade level by the end of third grade.
9.C.1)c. Ends Policy 1.3 - Each student achieves individual growth and proficiency expectations annually in, but not limited to, Language Arts, Math and Science.
9.C.1)d. Ends Policy 1.4 - Each student receives a broad-based education that exceeds the Minnesota State Graduation Requirements.    
9.C.1)e. Ends Policy 1.5 - Each student has the 21st century skills needed to succeed in the global economy. 
9.C.1)f. Ends Policy 1.6 - Each student has the knowledge that citizens and residents of the United States need to contribute positively to society. 
9.C.2) Executive Limitations (EL's)     (Action)
9.C.2)a. EL 2.3   Treatment of Parents:  The Superintendent shall not allow a culture or district practice that fails to proactively engage parents of district students in a respectful partnership that supports the successful education of their child.     (Action)
9.C.2)a.(1) EL 2.3.1  Furthermore, the Superintendent shall not:  Impede the flow of timely, adequate, and easily accessible information about the district in general and their child, in particular.
9.C.2)a.(2) EL 2.3.2   Furthermore, the Superintendent shall not:  Allow an environment where concerns or inquiries directed to the Superintendent are not acknowledged and subsequently handled by the district in a timely, respectful manner.
9.C.2)a.(3) EL 2.3.3  Furthermore, the Superintendent shall not:  Set school policies or make major decisions without appropriate input and representation from district parents.
9.C.2)b. EL 2.6   Financial Management and Operations:  The Superintendent shall not cause or allow the development of financial jeopardy or a material deviation of actual expenditures from the current budget without School Board approval.     (Action)
9.C.2)b.(1) EL 2.6.1   Furthermore, the Superintendent shall not: Allow payroll or debts to be settled in an untimely manner.
9.C.2)b.(2) EL 2.6.2   Furthermore, the Superintendent shall not:  Allow payments or other government-ordered payments or filings to be overdue or inaccurately filed.
9.C.2)b.(3) EL 2.6.3   Furthermore, the Superintendent shall not:  Use contingency funds greater than $100,000 without informing the School Board.
9.C.2)b.(4) EL 2.6.4   Furthermore, the Superintendent shall not:   Acquire, encumber, or dispose of real property without School Board approval.
9.C.2)b.(5) EL 2.6.5   Furthermore, the Superintendent shall not:  Lease real property or remodel leased real property without School Board approval.
9.C.2)b.(6) EL 2.6.6   Furthermore, the Superintendent shall not:  Allow receivables to remain unpursued after a reasonable grace period.
9.C.2)b.(7) EL 2.6.7   Furthermore, the Superintendent shall not:  Allow fee-based relationships in excess of $175,000 annually to continue beyond 3 years without a formal review that includes an analysis of contract fees and performance.
9.C.3) All Board Management Delegation Policies (BMD's)          (Action)
9.C.3)a. BMD 3.0 - Single Point of Contact:  The School Board’s sole official connection to the district, its achievement, and its conduct will be through the Superintendent. Therefore, the School Board does not direct or evaluate any other district employees.
9.C.3)b. BMD 3.1 - Unity of Control:  The School Board will direct the Superintendent only through official School Board action.
9.C.3)c. BMD 3.2 - Delegation to the Superintendent:  The School Board will instruct the Superintendent through written policies that prescribe the district ends to be achieved and describe district situations and actions to be avoided, allowing the Superintendent to use any reasonable interpretation of these policies.
9.C.3)d. BMD 3.3 - Superintendent Accountability & Performance:  The School Board will view the Superintendent performance as identical to district performance on the School Board’s Ends and Executive Limitations policies.  
9.C.4) Governance Process Policies:  4.4, 4.5, 4.6, 4.7., 4.8, 4.10     (Action)
9.C.4)a. GP 4.4 - Officer Roles:  Officers of the School Board are empowered with specific responsibilities delegated to them by the School Board or by state statute. Officers are elected following nominations during the first meeting in January. The following outlines their responsibilities.
9.C.4)b. GP 4.5 - School Board Members Code of Conduct:  The School Board commits itself and its members to ethical, businesslike, and lawful conduct, including proper use of authority and appropriate decorum when acting as School Board members.
9.C.4)c. GP 4.6 - Process of Addressing School Board Member Violations:  The School Board and each of its members are committed to faithful compliance with the provisions of the School Board’s policies.

The School Board recognizes that alleged willful and or continuing policy violations must be addressed. Each member is responsible for promptly initiating the process outlined below.
9.C.4)d. GP 4.7 School Board Committee Principles:  School Board committees, when used, will be assigned so as to reinforce the wholeness of the School Board’s job and so as never to interfere with delegation from School Board to Superintendent. Accordingly:
9.C.4)e. GP 4.8 - School Board Committee Structure:  A School Board-level committee is created by a majority vote of the School Board to assist in the completion of School Board business. Each committee submits a yearly plan of action to the Board, submits minutes of meetings in a timely manner, and reports progress during Board business meetings. The only School Board committees are those that are set forth in this policy.
9.C.4)f. GP 4.10 - Operation of the School Board Governing Rules:  The purpose of this policy is to provide governing rules for the conduct of meetings of the School Board. An orderly School Board meeting allows School Board members to participate in discussion and decision of school district issues. Rules of order allow School Board members the opportunity to review school-related topics, discuss school business items, and bring matters to conclusion in a timely and consistent manner.
9.D. Record of Board Self-Evaluation     (Action)
9.D.1) 2024-25 Record of Board Policy Monitoring - Board-Management Delegation Policies - BMD's (No Updates)
9.D.2) 2024-25 Record of Board Policy Monitoring - Governance Process Policies - GP's (No Updates)
9.D.3) 2024-25 Record of Board Policy Monitoring - Executive Limitation - EL's     (Action)
9.D.4) 2024-25 Record of Board Policy Monitoring - Ends (1.1 - 1.6)  (No Updates)
10. Superintendent Consent Agenda:  9:05 PM      (Action)
10.A. Acceptance of Donations
10.B. Monthly Reports
10.B.1) Human Resources Report
10.B.2) Business Services Reports
10.B.2)a. Board Business
10.B.2)b. Financial Report - Monthly Revenue/Expenditure Report
10.B.2)b.(1) June 2025
10.B.2)b.(2) July 2025
10.B.2)b.(3) August 2025
10.C. Accept Bid:  EPHS Chiller Replacement
11. Board Education, Required Reporting, Incidentals, Etc.     9:10 p.m.
11.A. Comprehensive Achievement & Civic Readiness and FY 2024-25 Achievement Integration Update
12. Board Action on Committee Reports & Minutes:  9:25 PM 
12.A. Board Development Committee
12.A.1) BDC Minutes for 9/2/2025 Meeting
12.B. Community Linkage Committee
12.B.1) Final Approval:  Fall 2025 Inspiring News
12.B.2) CLC Committee Minutes for 9/4/2025 Meeting
12.C. Negotiations Committee
12.D. Policy Committee
12.D.1) Policy Committee Minutes for 9/5/2025 Meeting
12.D.2) 2025 Policy Update Project
12.D.3) Policy Update Process
13. Other Board Updates (AMSD, BrightWorks, ISD 287, MSHSL):  9:45 PM     (Information)
13.A. AMSD (Association of Metropolitan Schools) - Abby Libsack
13.B. BrightWorks (formerly ECSU) - Ann Bradsher
13.C. ISD 287 (Intermediate School District 287) - Kim Ross 
13.D. MSHSL (Minnesota State High School League) - Ann Bradsher 
14. Board Work Plan: 9:55 PM      (Action)
14.A. Work Plan "Change" Document     (Action)
14.B. 2025-26 Annual Board Work Plan     (Information)
15. Adjournment:     (Action)
Agenda Item Details Reload Your Meeting
Meeting: September 22, 2025 at 6:00 PM - Regular Meeting
Subject:
1. Convene:  6:00 PM     (Roll Call)
Subject:
2. Pledge of Allegiance
Subject:
3. Agenda Review and Approval:      (Action)
Subject:
4. Approval of Previous Minutes:      (Action)
Subject:
4.A. August 25, 2025 Regular Business Meeting Minutes
Attachments:
Subject:
4.B. September 8, 2025 Brief Business Meeting
Attachments:
Subject:
4.C. September 8, 2025 Workshop Notes
Attachments:
Subject:
5. Spotlight on Success:  6:05 PM     (Information)
Subject:
5.A. EPHS - New EPHS Framework
Subject:
6. Public Comment:  6:25 PM      (Information)
Subject:
7. Announcements:  6:35 PM      (Information)
Subject:
8. Superintendent's Incidental Information Report:  6:40 PM      (Information)
Subject:
8.A. FY 2024-25 Year-end Preliminary Financial Report
Attachments:
Subject:
8.B. FY 2025-26 Preliminary Enrollment Report
Subject:
8.C. Kindergarten Marketing for 2026-2027
Attachments:
Subject:
9. Board Work:  7:10 PM       (Action)
Subject:
9.A. Decision Preparation
Subject:
9.B. Required Board Action     (Action)
Subject:
9.B.1) Approval of Preliminary FY 2026-27 Levy Comparison    (Action)
Subject:
9.B.1)a. Executive Summary
Attachments:
Subject:
9.B.1)b. Levy Comparison
Attachments:
Subject:
9.B.1)c. Levy Presentation Pay 26
Attachments:
Subject:
9.C. Policy Monitoring     (Action)
Subject:
9.C.1) Ends 1.1 through 1.6 Evidence (FY 2024-25)     (Action)
Subject:
9.C.1)a. Ends Policy 1.1 - Each student graduates and is academically prepared to progress to multiple opportunities after high school.
Attachments:
Subject:
9.C.1)b. Ends Policy 1.2 - Each student is reading at grade level by the end of third grade.
Attachments:
Subject:
9.C.1)c. Ends Policy 1.3 - Each student achieves individual growth and proficiency expectations annually in, but not limited to, Language Arts, Math and Science.
Attachments:
Subject:
9.C.1)d. Ends Policy 1.4 - Each student receives a broad-based education that exceeds the Minnesota State Graduation Requirements.    
Attachments:
Subject:
9.C.1)e. Ends Policy 1.5 - Each student has the 21st century skills needed to succeed in the global economy. 
Attachments:
Subject:
9.C.1)f. Ends Policy 1.6 - Each student has the knowledge that citizens and residents of the United States need to contribute positively to society. 
Attachments:
Subject:
9.C.2) Executive Limitations (EL's)     (Action)
Subject:
9.C.2)a. EL 2.3   Treatment of Parents:  The Superintendent shall not allow a culture or district practice that fails to proactively engage parents of district students in a respectful partnership that supports the successful education of their child.     (Action)
Attachments:
Subject:
9.C.2)a.(1) EL 2.3.1  Furthermore, the Superintendent shall not:  Impede the flow of timely, adequate, and easily accessible information about the district in general and their child, in particular.
Subject:
9.C.2)a.(2) EL 2.3.2   Furthermore, the Superintendent shall not:  Allow an environment where concerns or inquiries directed to the Superintendent are not acknowledged and subsequently handled by the district in a timely, respectful manner.
Subject:
9.C.2)a.(3) EL 2.3.3  Furthermore, the Superintendent shall not:  Set school policies or make major decisions without appropriate input and representation from district parents.
Subject:
9.C.2)b. EL 2.6   Financial Management and Operations:  The Superintendent shall not cause or allow the development of financial jeopardy or a material deviation of actual expenditures from the current budget without School Board approval.     (Action)
Attachments:
Subject:
9.C.2)b.(1) EL 2.6.1   Furthermore, the Superintendent shall not: Allow payroll or debts to be settled in an untimely manner.
Subject:
9.C.2)b.(2) EL 2.6.2   Furthermore, the Superintendent shall not:  Allow payments or other government-ordered payments or filings to be overdue or inaccurately filed.
Subject:
9.C.2)b.(3) EL 2.6.3   Furthermore, the Superintendent shall not:  Use contingency funds greater than $100,000 without informing the School Board.
Subject:
9.C.2)b.(4) EL 2.6.4   Furthermore, the Superintendent shall not:   Acquire, encumber, or dispose of real property without School Board approval.
Subject:
9.C.2)b.(5) EL 2.6.5   Furthermore, the Superintendent shall not:  Lease real property or remodel leased real property without School Board approval.
Subject:
9.C.2)b.(6) EL 2.6.6   Furthermore, the Superintendent shall not:  Allow receivables to remain unpursued after a reasonable grace period.
Subject:
9.C.2)b.(7) EL 2.6.7   Furthermore, the Superintendent shall not:  Allow fee-based relationships in excess of $175,000 annually to continue beyond 3 years without a formal review that includes an analysis of contract fees and performance.
Subject:
9.C.3) All Board Management Delegation Policies (BMD's)          (Action)
Subject:
9.C.3)a. BMD 3.0 - Single Point of Contact:  The School Board’s sole official connection to the district, its achievement, and its conduct will be through the Superintendent. Therefore, the School Board does not direct or evaluate any other district employees.
Attachments:
Subject:
9.C.3)b. BMD 3.1 - Unity of Control:  The School Board will direct the Superintendent only through official School Board action.
Attachments:
Subject:
9.C.3)c. BMD 3.2 - Delegation to the Superintendent:  The School Board will instruct the Superintendent through written policies that prescribe the district ends to be achieved and describe district situations and actions to be avoided, allowing the Superintendent to use any reasonable interpretation of these policies.
Attachments:
Subject:
9.C.3)d. BMD 3.3 - Superintendent Accountability & Performance:  The School Board will view the Superintendent performance as identical to district performance on the School Board’s Ends and Executive Limitations policies.  
Attachments:
Subject:
9.C.4) Governance Process Policies:  4.4, 4.5, 4.6, 4.7., 4.8, 4.10     (Action)
Subject:
9.C.4)a. GP 4.4 - Officer Roles:  Officers of the School Board are empowered with specific responsibilities delegated to them by the School Board or by state statute. Officers are elected following nominations during the first meeting in January. The following outlines their responsibilities.
Attachments:
Subject:
9.C.4)b. GP 4.5 - School Board Members Code of Conduct:  The School Board commits itself and its members to ethical, businesslike, and lawful conduct, including proper use of authority and appropriate decorum when acting as School Board members.
Attachments:
Subject:
9.C.4)c. GP 4.6 - Process of Addressing School Board Member Violations:  The School Board and each of its members are committed to faithful compliance with the provisions of the School Board’s policies.

The School Board recognizes that alleged willful and or continuing policy violations must be addressed. Each member is responsible for promptly initiating the process outlined below.
Attachments:
Subject:
9.C.4)d. GP 4.7 School Board Committee Principles:  School Board committees, when used, will be assigned so as to reinforce the wholeness of the School Board’s job and so as never to interfere with delegation from School Board to Superintendent. Accordingly:
Attachments:
Subject:
9.C.4)e. GP 4.8 - School Board Committee Structure:  A School Board-level committee is created by a majority vote of the School Board to assist in the completion of School Board business. Each committee submits a yearly plan of action to the Board, submits minutes of meetings in a timely manner, and reports progress during Board business meetings. The only School Board committees are those that are set forth in this policy.
Attachments:
Subject:
9.C.4)f. GP 4.10 - Operation of the School Board Governing Rules:  The purpose of this policy is to provide governing rules for the conduct of meetings of the School Board. An orderly School Board meeting allows School Board members to participate in discussion and decision of school district issues. Rules of order allow School Board members the opportunity to review school-related topics, discuss school business items, and bring matters to conclusion in a timely and consistent manner.
Attachments:
Subject:
9.D. Record of Board Self-Evaluation     (Action)
Subject:
9.D.1) 2024-25 Record of Board Policy Monitoring - Board-Management Delegation Policies - BMD's (No Updates)
Subject:
9.D.2) 2024-25 Record of Board Policy Monitoring - Governance Process Policies - GP's (No Updates)
Subject:
9.D.3) 2024-25 Record of Board Policy Monitoring - Executive Limitation - EL's     (Action)
Attachments:
Subject:
9.D.4) 2024-25 Record of Board Policy Monitoring - Ends (1.1 - 1.6)  (No Updates)
Subject:
10. Superintendent Consent Agenda:  9:05 PM      (Action)
Subject:
10.A. Acceptance of Donations
Attachments:
Subject:
10.B. Monthly Reports
Subject:
10.B.1) Human Resources Report
Attachments:
Subject:
10.B.2) Business Services Reports
Subject:
10.B.2)a. Board Business
Attachments:
Subject:
10.B.2)b. Financial Report - Monthly Revenue/Expenditure Report
Subject:
10.B.2)b.(1) June 2025
Attachments:
Subject:
10.B.2)b.(2) July 2025
Attachments:
Subject:
10.B.2)b.(3) August 2025
Attachments:
Subject:
10.C. Accept Bid:  EPHS Chiller Replacement
Attachments:
Subject:
11. Board Education, Required Reporting, Incidentals, Etc.     9:10 p.m.
Subject:
11.A. Comprehensive Achievement & Civic Readiness and FY 2024-25 Achievement Integration Update
Attachments:
Subject:
12. Board Action on Committee Reports & Minutes:  9:25 PM 
Subject:
12.A. Board Development Committee
Subject:
12.A.1) BDC Minutes for 9/2/2025 Meeting
Attachments:
Subject:
12.B. Community Linkage Committee
Subject:
12.B.1) Final Approval:  Fall 2025 Inspiring News
Attachments:
Subject:
12.B.2) CLC Committee Minutes for 9/4/2025 Meeting
Attachments:
Subject:
12.C. Negotiations Committee
Subject:
12.D. Policy Committee
Subject:
12.D.1) Policy Committee Minutes for 9/5/2025 Meeting
Attachments:
Subject:
12.D.2) 2025 Policy Update Project
Attachments:
Subject:
12.D.3) Policy Update Process
Attachments:
Subject:
13. Other Board Updates (AMSD, BrightWorks, ISD 287, MSHSL):  9:45 PM     (Information)
Subject:
13.A. AMSD (Association of Metropolitan Schools) - Abby Libsack
Subject:
13.B. BrightWorks (formerly ECSU) - Ann Bradsher
Subject:
13.C. ISD 287 (Intermediate School District 287) - Kim Ross 
Subject:
13.D. MSHSL (Minnesota State High School League) - Ann Bradsher 
Subject:
14. Board Work Plan: 9:55 PM      (Action)
Subject:
14.A. Work Plan "Change" Document     (Action)
Attachments:
Subject:
14.B. 2025-26 Annual Board Work Plan     (Information)
Attachments:
Subject:
15. Adjournment:     (Action)

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