Public Meeting Agenda: June 21, 2021 at 6:30 PM - Regular Meeting

Agenda
1. CALL MEETING TO ORDER AND DECLARATION OF QUORUM Presenter: Mary Anne Leib, President Attachments: (4) BB1 2020-21 School Calendar, Revised 7.27.2020 (COVID-19) 6/15/2021 at 4:39 PM BB1 2021-22 School Calendar, REVISED 3.17.2021 (Homecoming Date) 6/15/2021 at 4:39 PM BB2 Board Activity Calendar 6/15/2021 at 4:39 PM BB3 Educational Philosophy 6/15/2021 at 4:40 PM
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
4. PUBLIC COMMENTS Presenter: Mary Anne Leib, President
5. RESOLUTION OF THE BOARD REGARDING ESSER III AND POLICY CB(LOCAL), STATE AND FEDERAL REVENUE SOURCES Presenter: Yancey Sanderson, Ed.D., Exec. Dir. of Testing & Federal Programs Attachments: (2) A-BAI-YS Public Notice Resolution_CB Local 6/16/2021 at 1:44 PM A-YS-ESSERIII_BoardResolution 6/15/2021 at 5:13 PM
6. PUBLIC NOTICE OF INTENT TO APPLY FOR FEDERAL PROGRAMS Presenter: Yancey Sanderson, Ed.D., Exec. Dir. of Testing & Federal Programs Attachments: (1) I-BAI-YS-Intent to Apply 6/16/2021 at 8:45 AM
7. CONSENT AGENDA
7.A. MINUTES OF MAY 3, 2021 SPECIAL MEETING Attachments: (1) 2021 05-03 Special Minutes 6/15/2021 at 1:54 PM
7.B. MINUTES OF MAY 17, 2021 REGULAR MEETING Attachments: (1) 2021 05-17 Regular Minutes 6/15/2021 at 1:55 PM
7.C. MINUTES OF MAY 24, 2021 SPECIAL MEETING Attachments: (1) 2021 05-24 Special Minutes 6/17/2021 at 2:53 PM
7.D. FINANCIAL STATEMENTS AS OF MAY 31, 2021 Attachments: (2) CA-Cash Position by Bank Account 5-31-2021 6/15/2021 at 5:00 PM CA-Board Report- May 2021 6/15/2021 at 5:00 PM
7.E. BILLS AND PAYROLLS FOR MAY 2021 Attachments: (1) CA-Check Payments May 2021 6/15/2021 at 5:01 PM
7.F. BUDGET AMENDMENTS Attachments: (1) CA-Budget Amendment Notes-May 2021 6/15/2021 at 5:02 PM
7.G. Y-T-D BUDGET AMENDMENTS TO FUND BALANCE Attachments: (1) CA-Fund Balance Amendments (2020-2021) 6/15/2021 at 5:03 PM
7.H. HIGH SCHOOL RENOVATION FINANCIAL UPDATE Attachments: (1) CA-HS Renovation Financial Update 5-31-2021 6/15/2021 at 5:03 PM
7.I. QUARTERLY INVESTMENT REPORT AS OF MAY 31, 2021 Attachments: (1) CA-Quarterly Investment Report 5-31-2021 6/15/2021 at 5:04 PM
7.J. VITAL SIGNS REPORT Attachments: (1) CA-Vital Signs-May 2021 6/15/2021 at 5:05 PM
7.K. FOOD SERVICE REPORT Attachments: (2) CA-FS1 Food Service Productivity Report May 2021 6/15/2021 at 5:06 PM CA-FS2 Meal Participation Report (Week 36) 2021-05-20 6/15/2021 at 5:06 PM
7.L. SCHOOL HEALTH ADVISORY COUNCIL (SHAC) ANNUAL REPORT Attachments: (1) CA-SH-SHAC Board Report Jun2021 6/15/2021 at 5:11 PM
8. INFORMATION ITEMS
8.A. CAMPUS DAILY START & END TIMES FOR 2021-2022 SCHOOL YEAR Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (1) I-BAI-BP Campus Daily Start & End Times for 2021-2022 School Year 6/16/2021 at 1:46 PM
8.B. PROM LOCK-IN Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (2) I-BAI-BP Prom Lock-In 6/17/2021 at 8:05 AM I-BP Lock-In cost for Gatesville ISD 2021 - Urban Air 6/15/2021 at 5:22 PM
8.C. BUDGET UPDATE 2021-2022 Presenter: Darrell Frazier, Chief Financial Officer Attachments: (1) I-BAI-DF 2022 Budget Update 6/16/2021 at 1:49 PM
9. PRESENTATION/DISCUSSION/ACTION ITEMS
9.A. 2021-2022 TRS-ACTIVE CARE RATES AND PLAN DESIGNS Presenter: Darrell Frazier, Chief Financial Officer Attachments: (2) A-BAI-DF 2021-2022 Health Insurance Premiums 6/16/2021 at 3:04 PM A-DF Group Health Insurance Premiums (2021-2022) 6/15/2021 at 5:35 PM
9.B. MINIMUM GRADE REQUIREMENTS IN ADVANCED COURSES FOR PARTICIPATION IN UIL ACTIVITIES Presenter: Shane Webb, Asst. Supt. of Academics Attachments: (2) A-BAI-SW Minimum Grade Requirements in Advanced Courses for Participation in UIL Activities 6/17/2021 at 8:09 AM A-SW Minimum Grade Requirements in Advanced Courses for Participation in UIL Activities 21-22 6/17/2021 at 8:12 AM
9.C. FUNDATION PHONICS Presenter: Shane Webb, Asst. Supt. of Academics Attachments: (2) A-BAI-SW Fundations Phonics 6/15/2021 at 5:41 PM A-SW Fundations Quote 6/15/2021 at 5:42 PM
9.D. POTENTIAL PROPERTY EXCHANGE FOR THE FORMER HILLSIDE REST HOME FACILITY Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (2) A-BAI-BP Potential Property Exchange For The Former Hillside Rest Home Facility 6/16/2021 at 1:51 PM A-BP Letter Of Support To Zoning Commission 6/15/2021 at 5:46 PM
9.E. HB 547 - ALLOWING HOME-SCHOOLED STUDENTS ACCESS TO UIL-SPONSORED ACTIVITIES Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (3) A-BAI-BP HB 547 Allowing home-schooled students to access UIL-sponsored activities 6/16/2021 at 1:54 PM A-BP Summary of HB 547(1) 6/15/2021 at 5:51 PM A-BP Concerns Regarding HB 547(2) 6/15/2021 at 5:51 PM
9.F. EVALUATION OF THE CURRENT GISD MISSION STATEMENT Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (1) A-BAI-BP Evaluation of the Current GISD Mission Statement 6/15/2021 at 5:53 PM
9.G. CATASTROPHIC LEAVE UPDATE Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (2) A-BAI-BP Catastrophic Leave Update 6/16/2021 at 1:56 PM A-BP Catastrophic Leave Policy 6/15/2021 at 5:56 PM
9.H. PERSONNEL UPDATES AND REQUESTS Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (1) A-BAI-BP Personnel Updates and Requests 6/16/2021 at 2:01 PM
9.I. NAMING OF THE CINDY VENABLE LIBRARY AT JUNIOR HIGH Presenter: Barrett Pollard, Ed.D., Superintendent Attachments: (1) A-BAI-BP Naming of the Cindy Venable Library at Junior High 6/15/2021 at 6:00 PM
9.J. POLICY UPDATE 117 Presenter: Barrett Pollard, Ed.D., Superintendent
9.J.1. (LEGAL) POLICIES
9.J.2. (LOCAL) POLICIES LISTED CH(LOCAL): PURCHASING AND ACQUISITION (REPLACE POLICY) CV(LOCAL): FACILITIES CONSTRUCTION (REPLACE POLICY) DEC(LOCAL): COMPENSATION AND BENEFITS - LEAVES AND ABSENCES (REPLACE POLICY) Attachments: (6) A-BAI-BP Policy Update 117 6/16/2021 at 8:53 AM A-BP-Policy Update 117 (0) Explanations 6/15/2021 at 6:13 PM A-BP-Update 117 (1) Instruction Sheet 6/15/2021 at 6:14 PM A-BP-Update 117 (2) ExplanatoryNotes 6/15/2021 at 6:13 PM A-BP-Update 117 (3) LocalPolicyComparisonPacket 6/15/2021 at 6:13 PM A-BP-Update 117 ( 4) Local_Policy_Overview 6/15/2021 at 6:14 PM
10. EXECUTIVE SESSION (TEX. GOV'T CODE 551.001)
10.A. DELIBERATION REGARDING RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF ADMINISTRATIVE PERSONNEL (TEX. GOV'T CODE 551.074)
10.B. DELIBERATION REGARDING RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF PERSONNEL (TEX. GOV'T CODE 551.074)
11. ACTION PURSUANT TO EXECUTIVE SESSION
11.A. RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF ADMINISTRATIVE PERSONNEL
11.B. RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF PERSONNEL
12. FUTURE BUSINESS
12.A. JULY BOARD MEETING - JULY 26
12.B. FUTURE AGENDA ITEMS
13. ADJOURNMENT

1. CALL MEETING TO ORDER AND DECLARATION OF QUORUM

Presenter: Mary Anne Leib, President

Attachments: (4)

BB1 2020-21 School Calendar, Revised 7.27.2020 (COVID-19)

6/15/2021 at 4:39 PM
BB1 2021-22 School Calendar, REVISED 3.17.2021 (Homecoming Date)

6/15/2021 at 4:39 PM
BB2 Board Activity Calendar

6/15/2021 at 4:39 PM
BB3 Educational Philosophy

6/15/2021 at 4:40 PM

2. PLEDGE OF ALLEGIANCE

3. INVOCATION

4. PUBLIC COMMENTS

Presenter: Mary Anne Leib, President

5. RESOLUTION OF THE BOARD REGARDING ESSER III AND POLICY CB(LOCAL), STATE AND FEDERAL REVENUE SOURCES

Presenter: Yancey Sanderson, Ed.D., Exec. Dir. of Testing & Federal Programs

Attachments: (2)

A-BAI-YS Public Notice Resolution_CB Local

6/16/2021 at 1:44 PM
A-YS-ESSERIII_BoardResolution

6/15/2021 at 5:13 PM

6. PUBLIC NOTICE OF INTENT TO APPLY FOR FEDERAL PROGRAMS

Presenter: Yancey Sanderson, Ed.D., Exec. Dir. of Testing & Federal Programs

Attachments: (1)

I-BAI-YS-Intent to Apply

6/16/2021 at 8:45 AM

7. CONSENT AGENDA

7.A. MINUTES OF MAY 3, 2021 SPECIAL MEETING

Attachments: (1)

2021 05-03 Special Minutes

6/15/2021 at 1:54 PM

7.B. MINUTES OF MAY 17, 2021 REGULAR MEETING

Attachments: (1)

2021 05-17 Regular Minutes

6/15/2021 at 1:55 PM

7.C. MINUTES OF MAY 24, 2021 SPECIAL MEETING

Attachments: (1)

2021 05-24 Special Minutes

6/17/2021 at 2:53 PM

7.D. FINANCIAL STATEMENTS AS OF MAY 31, 2021

Attachments: (2)

CA-Cash Position by Bank Account 5-31-2021

6/15/2021 at 5:00 PM
CA-Board Report- May 2021

6/15/2021 at 5:00 PM

7.E. BILLS AND PAYROLLS FOR MAY 2021

Attachments: (1)

CA-Check Payments May 2021

6/15/2021 at 5:01 PM

7.F. BUDGET AMENDMENTS

Attachments: (1)

CA-Budget Amendment Notes-May 2021

6/15/2021 at 5:02 PM

7.G. Y-T-D BUDGET AMENDMENTS TO FUND BALANCE

Attachments: (1)

CA-Fund Balance Amendments (2020-2021)

6/15/2021 at 5:03 PM

7.H. HIGH SCHOOL RENOVATION FINANCIAL UPDATE

Attachments: (1)

CA-HS Renovation Financial Update 5-31-2021

6/15/2021 at 5:03 PM

7.I. QUARTERLY INVESTMENT REPORT AS OF MAY 31, 2021

Attachments: (1)

CA-Quarterly Investment Report 5-31-2021

6/15/2021 at 5:04 PM

7.J. VITAL SIGNS REPORT

Attachments: (1)

CA-Vital Signs-May 2021

6/15/2021 at 5:05 PM

7.K. FOOD SERVICE REPORT

Attachments: (2)

CA-FS1 Food Service Productivity Report May 2021

6/15/2021 at 5:06 PM
CA-FS2 Meal Participation Report (Week 36) 2021-05-20

6/15/2021 at 5:06 PM

7.L. SCHOOL HEALTH ADVISORY COUNCIL (SHAC) ANNUAL REPORT

Attachments: (1)

CA-SH-SHAC Board Report Jun2021

6/15/2021 at 5:11 PM

8. INFORMATION ITEMS

8.A. CAMPUS DAILY START & END TIMES FOR 2021-2022 SCHOOL YEAR

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (1)

I-BAI-BP Campus Daily Start & End Times for 2021-2022 School Year

6/16/2021 at 1:46 PM

8.B. PROM LOCK-IN

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (2)

I-BAI-BP Prom Lock-In

6/17/2021 at 8:05 AM
I-BP Lock-In cost for Gatesville ISD 2021 - Urban Air

6/15/2021 at 5:22 PM

8.C. BUDGET UPDATE 2021-2022

Presenter: Darrell Frazier, Chief Financial Officer

Attachments: (1)

I-BAI-DF 2022 Budget Update

6/16/2021 at 1:49 PM

9. PRESENTATION/DISCUSSION/ACTION ITEMS

9.A. 2021-2022 TRS-ACTIVE CARE RATES AND PLAN DESIGNS

Presenter: Darrell Frazier, Chief Financial Officer

Attachments: (2)

A-BAI-DF 2021-2022 Health Insurance Premiums

6/16/2021 at 3:04 PM
A-DF Group Health Insurance Premiums (2021-2022)

6/15/2021 at 5:35 PM

9.B. MINIMUM GRADE REQUIREMENTS IN ADVANCED COURSES FOR PARTICIPATION IN UIL ACTIVITIES

Presenter: Shane Webb, Asst. Supt. of Academics

Attachments: (2)

A-BAI-SW Minimum Grade Requirements in Advanced Courses for Participation in UIL Activities

6/17/2021 at 8:09 AM
A-SW Minimum Grade Requirements in Advanced Courses for Participation in UIL Activities 21-22

6/17/2021 at 8:12 AM

9.C. FUNDATION PHONICS

Presenter: Shane Webb, Asst. Supt. of Academics

Attachments: (2)

A-BAI-SW Fundations Phonics

6/15/2021 at 5:41 PM
A-SW Fundations Quote

6/15/2021 at 5:42 PM

9.D. POTENTIAL PROPERTY EXCHANGE FOR THE FORMER HILLSIDE REST HOME FACILITY

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (2)

A-BAI-BP Potential Property Exchange For The Former Hillside Rest Home Facility

6/16/2021 at 1:51 PM
A-BP Letter Of Support To Zoning Commission

6/15/2021 at 5:46 PM

9.E. HB 547 - ALLOWING HOME-SCHOOLED STUDENTS ACCESS TO UIL-SPONSORED ACTIVITIES

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (3)

A-BAI-BP HB 547 Allowing home-schooled students to access UIL-sponsored activities

6/16/2021 at 1:54 PM
A-BP Summary of HB 547(1)

6/15/2021 at 5:51 PM
A-BP Concerns Regarding HB 547(2)

6/15/2021 at 5:51 PM

9.F. EVALUATION OF THE CURRENT GISD MISSION STATEMENT

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (1)

A-BAI-BP Evaluation of the Current GISD Mission Statement

6/15/2021 at 5:53 PM

9.G. CATASTROPHIC LEAVE UPDATE

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (2)

A-BAI-BP Catastrophic Leave Update

6/16/2021 at 1:56 PM
A-BP Catastrophic Leave Policy

6/15/2021 at 5:56 PM

9.H. PERSONNEL UPDATES AND REQUESTS

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (1)

A-BAI-BP Personnel Updates and Requests

6/16/2021 at 2:01 PM

9.I. NAMING OF THE CINDY VENABLE LIBRARY AT JUNIOR HIGH

Presenter: Barrett Pollard, Ed.D., Superintendent

Attachments: (1)

A-BAI-BP Naming of the Cindy Venable Library at Junior High

6/15/2021 at 6:00 PM

9.J. POLICY UPDATE 117

Presenter: Barrett Pollard, Ed.D., Superintendent

9.J.1. (LEGAL) POLICIES

9.J.2. (LOCAL) POLICIES LISTED

CH(LOCAL): PURCHASING AND ACQUISITION (REPLACE POLICY)
CV(LOCAL): FACILITIES CONSTRUCTION (REPLACE POLICY)
DEC(LOCAL): COMPENSATION AND BENEFITS - LEAVES AND ABSENCES (REPLACE POLICY)

Attachments: (6)

A-BAI-BP Policy Update 117

6/16/2021 at 8:53 AM
A-BP-Policy Update 117 (0) Explanations

6/15/2021 at 6:13 PM
A-BP-Update 117 (1) Instruction Sheet

6/15/2021 at 6:14 PM
A-BP-Update 117 (2) ExplanatoryNotes

6/15/2021 at 6:13 PM
A-BP-Update 117 (3) LocalPolicyComparisonPacket

6/15/2021 at 6:13 PM
A-BP-Update 117 ( 4) Local_Policy_Overview

6/15/2021 at 6:14 PM

10. EXECUTIVE SESSION (TEX. GOV'T CODE 551.001)

10.A. DELIBERATION REGARDING RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF ADMINISTRATIVE PERSONNEL (TEX. GOV'T CODE 551.074)

10.B. DELIBERATION REGARDING RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF PERSONNEL (TEX. GOV'T CODE 551.074)

11. ACTION PURSUANT TO EXECUTIVE SESSION

11.A. RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF ADMINISTRATIVE PERSONNEL

11.B. RESIGNATIONS, TERMINATIONS, EMPLOYMENT, REASSIGNMENTS, DUTIES, AND EVALUATION OF PERSONNEL

12. FUTURE BUSINESS

12.A. JULY BOARD MEETING - JULY 26

12.B. FUTURE AGENDA ITEMS

13. ADJOURNMENT

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June 21, 2021 at 6:30 PM - Regular Meeting