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June 29, 2021 at 5:00 PM - Study & Voting Session

Agenda
1. THE AGENDA IS BEING AMENDED FOR THE PURPOSE OF REMOVING THE FY22 PUSD #1 PROPOSED BUDGET DOCUMENT THAT WAS ORIGINALLY POSTED ON THURSDAY, JUNE 24, 2021, AND ATTACHING A REVISED FY22 PUSD #1 PROPOSED BUDGET DOCUMENT TO THE AGENDA
(STUDY & VOTING SESSION ITEM 8.C.1.) 

  
2. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  
3. CALL TO ORDER - President Deb Dillon
  
4. OPENING CEREMONY
  
4.A. Welcome - President Deb Dillon
  
4.B. Pledge of Allegiance 
  
5. APPROVAL OF AGENDA - President Deb Dillon
  
5.A. Consider approving the agenda, as amended.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  
6. APPROVAL OF MINUTES - President Deb Dillon
  
6.A. Consider approving the minutes from the Regular Study and Voting Session meeting of June 1, 2021, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  
Attachments: (1)
7. PRESENTATIONS
  
7.A. Southwest Food Service Excellence Update

Presenter: Amy Seigler, SFE General Manager
  
Presenter:  Amy Seigler, SFE General Manager
7.B. Federal Funds Explanation

Presenters: Brian Moore, Chief Financial Officer & Maya Caldwell, Federal Programs and Grants Director.
  
Presenter:  Brian Moore, Chief Financial Officer & Maya Caldwell, Federal Programs and Grants Director.
8. ACTION ITEMS
  
8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions.
 

Consider approving the Consent Agenda as presented.
  
8.A.1. Consider approving the District's current bank accounts and authorized signers for the 2021-2022 school year as presented.
  
RELEVANT INFORMATION:
Pursuant to A.R.S. 15-321, 15-1122 and 15-1126, the Governing Board should approve the bank accounts and authorized signers on a yearly basis.

Please see the updated attached list.

Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Description: 
  
8.B. PUBLIC HEARING - If a member of the public wishes to speak regarding the Proposed Budget for 2021-2022, they must complete the attached form (BEDH-E) and return it via email to sarah.torres@prescottschools.com OR hand-deliver it to Sarah Torres prior to the start of the meeting. 

1. Consider recessing the regular meeting to hold a Public Hearing to discuss the Proposed Budget for 2021-2022.

2. Consider adjourning the Public Hearing and reconvening to Regular Session.
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
8.C. STUDY AND VOTING SESSION -  (if a member of the public wishes to speak to one of the following voting items, please complete exhibit (BEDH-E) and return it via email to sarah.torres@prescottschools.com OR hand-deliver it to Sarah Torres prior to the start of the meeting. 

https://www.prescottschools.com/wp-content/uploads/BEDH-E-1.pdf
  
Attachments: (1)
8.C.1. Consider approving the Proposed Budget for 2021/2022, as presented.
 

RELEVANT INFORMATION: According to Arizona Revised Statutes, each district is required to annually prepare a Proposed Budget no later than July 5th but at least 10 days prior to the board adopting the proposed expenditure budget. The district must provide a link on our website to the Arizona Department of Education's website where the district's Proposed Budget can be viewed. The district must also publish a copy of the proposed Budget/Summary and a notice of the public hearing and board meeting no later than ten days prior to the meeting. We will post to ADE's website the hearing notification and a link to the proposed Budget/Summary.

Presenter: Brian Moore, Chief Financial Officer
   
Presenter:  Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (1)
8.C.2. Consider approving renewal membership with The Arizona School Alliance for Workers' Compensation, Inc. through June 30, 2022, as presented.

RELEVANT INFORMATION: It is required by law that the district carry workers' compensation coverage. 
  
Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Attachments: (1)
8.C.3. Consider adopting the K-4 ELA curriculum, as presented. 

RELEVANT INFORMATION:
Our last ELA Curriculum adoption was in 2008. Arizona adopted new ELA standards in 2010. Our 2008 curriculum did not address the new standards. Our teachers have been supplementing our current curriculum in order to teach the standards and ensure we are teaching reading using best practices. A committee of K-4 teachers, administrators, interventionists, and instructional coaches was put together to review the curriculum. They developed criteria for evaluating ELA Curriculum based on state expectations, research, experience, and our current instructional frameworks. They explored 9 ELA Curriculum programs, identified their strengths and weaknesses based on our developed criteria, and came to a consensus on a recommendation for an elementary ELA curriculum adoption. The K-4 ELA committee determined that they would like to use Into Reading as their ELA curriculum.

Presenter: Kelli Bradstreet, Director of Instructional Support
  
Presenter:  Kelli Bradstreet, Director of Instructional Support
8.C.4. Consider approving students recommended for early entrance into kindergarten for the 2021-2022 school year, as presented.
  
RELEVANT INFORMATION: The parents of five (5) children have requested early entrance into kindergarten. In accordance with Governing Board Policy JEB, Entrance Age Requirements. All of the children have participated in early entrance screening using the Brigance Screening Tool. After completing kindergarten screening, one (1) child demonstrates academic, language, and motor skill readiness and is recommended for kindergarten. Screening results have been shared with the parents, building principals, and the Superintendent. Additional children may be screened at the end of July. If those students qualify at that time, we will bring their admission into kindergarten to the board in August.
  
Presenter: Mardi Read, Assistant Superintendent
  
Presenter:  Mardi Read, Assistant Superintendent
8.D. INFORMATION AND DISCUSSION ITEMS  
  
8.D.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  
Attachments: (1)
8.D.2. Discussion Item: Review proposed changes to Governing Board Policy JH, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policy change and the Board will be asked to adopt the policy after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Mardi Read, Assistant Superintendent
  
Presenter:  Mardi Read, Assistant Superintendent
Attachments: (1)
8.D.3. Strategic Plan Discussion - Culture

     a.  Review major accomplishments in goal area
     b.  Review what is currently being worked on in the goal area
     c.  Board Member Questions and Discussion
  
Presenter: Joseph W. Howard, Superintendent
  
Presenter:  Joseph W. Howard, Superintendent
Attachments: (1)
8.D.4. Update and discussion - ESSER /COVID information.
     
Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
8.D.5. Update and discussion on the most recent COVID information.
  
Presenter: Alexa Scholl, Health & Safety Coordinator
  
Presenter:  Alexa Scholl, Health & Safety Coordinator
8.D.6. Future Agenda Items
  
Description:  The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered,  however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.
8.D.7. Meeting Dates: 
Regular Study and Voting Session: July 13, 2021, at 5:00 pm in the PUSD District Office Boardroom.
  
9. ADJOURNMENT
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