Tuesday, April 9, 2024 5:15 pm - Doors open at 4:30 pm - Regular Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Stan Goligoski
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Stan Goligoski
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of March 5, 2024, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. Presentation of Spelling Bee Plaque to Andrew James-Good, Prescott Mile High Middle School Student

Presenter: Clark Tenney, Superintendent
  

6.B. Instructional Minute - Testing

Presenter: Kelsey Secor, Director of Instructional Support
  

6.C. Auditor General Spending Report

Presenter: Brian Moore, Chief Financial Officer
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.A.3. Governing Board Student Representatives
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for FY24 - April 2024, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.5. Consider approving an Intergovernmental Agreement for Substitute Teacher Consolidation Services between Yavapai County Education Service Agency (YCESA) and Prescott Unified School District (PUSD), as presented. 

RELEVANT INFORMATION:
The purpose of this IGA is that YCESA shall provide assistance to PUSD to increase substitute teacher fill rates in an effort to lower costs related thereto. This IGA and the Yavapai County substitute teacher consolidation partnership is intended to support and enhance student achievement by providing PUSD with efficient coordination and placement of substitute teachers.

Presenter: Clark Tenney, Superintendent
  

8.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Public Request to Speak (https://www.prescottschools.com/Page/558) to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.B.1. Consider taking action to temporarily suspend the District's restriction against the presence and consumption of alcohol on district grounds, specifically Prescott Mile High Middle School, football field, and track area, as presented. 

RELEVANT INFORMATION:

June 15, 2024 - Whiskey Row Brewfest
August 17, 2024 - Taco the Town

Special events in the City of Prescott are an important part of the fabric of our community. Not only do they generate a positive economic impact on the community, but they also create a positive image for our visitors and residents and demonstrate support for local charitable organizations. Allowing the use of the proposed space will help to grow these events and the associated benefits while relieving congestion in the downtown area for the traveling public and local businesses. 

According to Governing Board Policy BGF - Suspension/Repeal of Policy, the Governing Board has the authority to temporarily or permanently suspend by a majority vote the operation of any section or sections of Board policies not established and required by last or vested by contract. Legal counsel has stated that the Governing Board has the authority to temporarily suspend the restriction regarding alcohol, but that the "No Tobacco" policy must be enforced and cannot be waived. 

See the City of Prescott Memo attached.

Presenter: Michelle Stacy-Schroeder, City of Prescott Administrative Supervisor  
  

8.B.2. Consider approving service trips to Kenya and Mexico as part of the Interact District 5495 Ambassador Program, as presented.

The Interact District 5495 Ambassador Program aims to provide students with opportunities for international service and cultural exchange. Previous trips have proven to be enriching experiences for participants, fostering leadership skills and global awareness.

Prescott High School has one student for each team (Sophia Brown for Kenya and Kadynce Brewer for Mexico). The students will be traveling this summer to their destinations with a team of five students per team and adult advisors including Rotarians from northern Arizona. Student teams are distributing used mobility devices collected by Interact Clubs throughout Rotary District 5495 to people identified by Rotarians in Kenya and Mexico in need of these devices. 

The dates for the Mexico trip are June 18th - June 27, 2024. (Itinerary attached)

The dates for the Kenya trip are June 26th - July 9, 2024. (Itinerary attached)

Presenter: Cathleen Cherry, Interact Club Advisor, Prescott High School
  

8.B.3. Consider adopting the proposed changes in ASBA Policy Advisory 764-773 & 775-786, from February 2024 as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent/Human Resources Director
  

8.C. INFORMATION AND DISCUSSION ITEMS  
  

8.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.C.2. Review the proposed changes in Governing Board Policies, BEDB - Agenda, and GBEF - Staff Use of Digital Communications and Electronic Devises, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policy changes and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent/Human Resources Director
  

8.C.3. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

8.C.4. Meeting Dates: 
Regular Study and Voting Session: Tuesday, May 7, 2024, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
May 3, 2024 - Professional Development Day: Early release for students.
  

9. ADJOURNMENT