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November 10, 2009 at 5:30 PM - Regular

Agenda
1. Call to Order - President Andy Newton
2. Opening Ceremony - Mr. Taylor Robbins
3. Welcome and Introductions - President Andy Newton
4. Approval of Agenda
4.A. Consider approving the agenda as presented - President Andy Newton
5. Presentations
5.A. State of ASLA Presentation
Presenter:  Cadet Major Caroline Van Dine and Cadet Major Anthony McComack, with Guest Cadet Connor Malcolm
Attachments: (1)
5.B. Recognition of Mr. James Carroll and Mr. Joshua Carroll for Achieving the Rank of Eagle Scout
Presenter:  Mr. Kevin J. Kapp, Superintendent
5.C. Recognition of Customer Service Award through the Validation Tickets
Presenter:  Mr. Kevin J. Kapp, Superintendent
5.D. Recognition of the Rotary Club for the Interact Club
Presenter:  Mr. Norm Samuelson, Rotary Club
5.E. Lincoln School 100th Birthday Presentation
Presenter:  Mr. Bucky Bates, Principal - Lincoln School
6. Current Events Summary
6.A. Superintendent
6.A.1. November Calendar of Events
Attachments: (1)
6.A.2. Current Events
6.B. Governing Board
7. Study and Voting Session:
7.A. Consider approving the selection of a Superintendent Search vendor or the decision to conduct the search internally.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: Presentations by two companies that provide services for the conducting of a superintendent search, Arizona School Boards Association and Search Solutions, were given to the Governing Board on Monday, October 19, 2009. The Governing Board may select one of these companies, continue to review other companies that provides this service, or choose to conduct the search for a new superintendent themselves with the assistance from the superintendent's office of Prescott Unified School District.
7.B. Consider approving an out-of-country travel request from Mr. Dan Bradstreet, Director of Instrumental Music at Prescott High School, for he and the Pride of Prescott Marching Band and Jazz Bands (approximately 107 band students) to travel to London, England, from December 27, 2009, to January 3, 2010.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: One year ago, the Pride of Prescott Marching Band and Jazz Bands received an invitation from Roger Bramble, Lord High Lieutenant of Great London, and Robert Bone, Executive Director of the London New Year's Day Parade, to perform in London, England, when they visited Prescott High School. The bands accepted the invitation and have been doing fundraisers to come up with the amount of money needed to cover the expense of the trip. Governing Board policy requires Governing Board approval of all out-of-state or out-of-country trips. An itinerary and letter have been attached for review that cover the details of the proposed travel. Mr. Dan Bradstreet will be in attendance at the November 10th Governing Board meeting to answer any additional questions from Board members.
Attachments: (1)
7.C. Consider approving an out-of-state travel request from Ms. Sidney Shephard, teacher from Northpoint Expeditionary Learning Academy, to travel with students to New Orleans, Louisiana, from January 2 - 16, 2010.
Presenter:  Mr. Kevin J. Kapp, Superintendent, and Ms. Sidney Shepard, NELA Instructor
Description:  RELEVANT INFORMATION: The purpose of a Senior Project is to prepare students for the real world, explore individual interests, understand the details of planning a group trip, and share in the responsibility of learning in a meaningful way. The reason New Orleans was chosen for the Senior Project is because it is so culturally diverse and different from Arizona and allows for unique and multiple areas of study to be covered in one city. There is also an abundance of service work that is readily available for student participation. A detailed travel itinerary has been attached for review that outlines food, lodging, activities and events, and cost. Ms. Sidney Shepard will be in attendance at the November 10th Governing Board meeting to answer any additional questions from board members.
Attachments: (1)
7.D. Consider approving an out-of-state travel request from Col. Denny Peeples to take ASLA students to Vandenberg Air Force Base in California from Wednesday, March 31, through Saturday, April 3, 2010, for a Curriculum-In-Action Science of Space Field Trip.
Presenter:  Mr. Kevin J. Kapp, Superintendent, and Col. Denny Peeples, Senior Aerospace Science Instructor
Description:  RELEVANT INFORMATION: The purpose of this travel is for ASLA students to tour and visit the western spaceport of Vandenberg Air Force Base, California. This curriculum-in-action Science of Space field trip will augment and complete the "Aerospace Science: Exploration of Space" curriculum. A detailed itinerary has been attached for review that outlines the lodging, cost and travel plans for this field trip. Col. Denny Peeples will be in attendance at the November 10th Governing Board meeting to answer any additional questions from board members.
Attachments: (1)
7.E. Consider approving an out-of-state travel request from Col. Denny Peeples to take ASLA students to San Diego, California, from Thursday, April 15th through Saturday, April 17, 2010, for a Curriculum-In-Action leadership education trip.
Presenter:  Mr. Kevin J. Kapp, Superintendent, and Col. Denny Peeples, Senior Aerospace Science Instructor
Description:  RELEVANT INFORMATION: The purpose of this travel is for ASLA students to tour and visit Naval Facilities in San Diego, California. This curriculum-in-action leadership education trip will augment the curriculum. A detailed itinerary has been attached for review that outlines the lodging, cost and travel plans for this field trip. Col. Denny Peeples will be in attendance at the November 10th Governing Board meeting to answer any additional questions from board members.
Attachments: (1)
7.F. Consider approving an out-of-state travel request from Mrs. Dee Navarro to travel to Washington, D.C. from January 31, 2010, through February 2, 2010, to attend the National School Boards Association's 37th Annual Federal Relations Network Conference.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: The Federal Relations Newtork has been the backbone of the National School Boards Association's lobbying efforts on Capitol Hill for the last 30 years. The impact locally elected governing board members have on their congressmen who serve part of the same constituency is incalculable. FRN members work throughout the year - calling, faxing, e-mailing, writing and visiting - to develop strong relationships with federal legislators. The Arizona School Boards Association will pay for the registration fee for the conference.
Attachments: (1)
7.G. Consider approving a written waiver of a conflict of interest regarding the Yavapai County Attorney's Office representing both Prescott Unified School District and the Mountain Institute Joint Technological Education District regarding the review of an intergovernment agreement between the two entities.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: Mr. Randy Schurr, Deputy County Attorney, has been asked to review the Intergovernmental Agreement for Provision of Joint Technological Education Courses by both Prescott Unified School District and the Mountain Institute Joint Technological Education District. The Yavapai County Attorney is authorized by statute to provide legal advice to all of the school districts operating in the county and has periodically provided legal advice to all of these districts. The Yavapai Attorney and her deputies are subject to rules of professional conduct which include directives as to when an attorney may provide legal representation to a client, if at all, when that representation may conflict with the current or prior representation of another client. In some circumstances, a lawyer may proceed with representation if ALL affected parties provide a written waiver of the conflict of interest after being informed of the consequences of such a waiver. The Yavapai County Attorney's Office has asked the district to pass an appropriate motion waiving the conflict if the board feels they understand the conflict and are comfortable waiving those conflicts. Please see the attached Waiver of Conflict of Interest form.
Attachments: (1)
7.H. Consider approving a Leave of Absence for Heidi Schuette, PE teacher at Lincoln School, for medical leave until March 22, 2010.
Presenter:  Dr. Chris Reynolds, Assistant Superintendent
Description:  RELEVANT INFORMATION: The search for a replacement for this individual will begin shortly and an update will be presented to the Governing Board as to progress in this area at a future Board meeting.
7.I. Consider approving the resignation and release of Mrs. Marianne Brooks, LEA Grants Manager, from her 2009-2010 contract effective February 2, 2010, for retirement upon the hiring of a suitable replacement.
Presenter:  Dr. Chris Reynolds, Assistant Superintendent
Description:  RELEVANT INFORMATION: The search for a replacement for this individual will begin shortly and an update will be presented to the Governing Board as to progress in this area at a future Board meeting.
7.J. Consider approving the resignation and release of Ms. Jennifer Barnes, Special Education teacher at Prescott High School, from her 2009-2010 contract effective December 18, 2009, for retirement upon the hiring of a suitable replacement.
Presenter:  Dr. Chris Reynolds, Assistant Superintendent
Description:  RELEVANT INFORMATION: Ms. Barnes is requesting to come back immediately under a third party employment model. You will see her name on the personnel report in the Consent Agenda.
7.K. Consider approving the resignation and release of Mr. Arnold Lavington, Purchasing Director, from his 2009-2010 agreement effective December 31, 2009, for retirement upon the hiring of a suitable replacement.
Presenter:  Dr. Chris Reynolds, Assistant Superintendent
Description:  RELEVANT INFORMATION: The search for a replacement for this individual will begin shortly and an update will be presented to the Governing Board as to progress in this area at a future Board meeting.
7.L. Consider approving Policy Services Advisory Volume 21, Number 2 for September 2009, regarding Policy Advisories 324-340.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: Governing Board Policy BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. The Governing Board is asked to individually review these policies through a first and second reading prior to the Study/Voting Session on November 10, 2009, at which time the Governing Board will be asked to adopt the proposed policies. These samples reflect changes to be made to existing policies due to legislative action.
Attachments: (2)
8. ALL THOSE ITEMS LISTED BELOW MAY BE ENACTED BY ONE MOTION AND APPROVED AS CONSENT AGENDA ITEMS WITH OR WITHOUT DISCUSSION. HOWEVER, ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY IF A GOVERNING BOARD MEMBER SO REQUESTS.
Description:  THE RESOLUTIONS INCLUDED IN THE CONSENT AGENDA HAVE BEEN POSTED IN ORDER TO WAIVE THE READING OF THE BODY OF THE RESOLUTIONS. Consider approving the Consent Agenda as presented.
8.A. Consider approving the closing of our bank accounts at Bank of America for Auxiliary Operations and Student Activities and opening bank accounts at National Bank of Arizona for Auxiliary Operations and Student Activities.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION: After much research, we plan to change from Bank of America to National Bank of Arizona for our Auxiliary, Student Activities and Food Service accounts. The primary reason is to save money on bank fees, as National is offering PUSD a customized banking package with much lower fees. In addition, National offers local customer service, while Bank of America now only offers PUSD's level of support from Scottsdale.
8.B. Consider approving the certified and classified personnel actions as presented.
Presenter:  Dr. Chris Reynolds, Assistant Superintendent
Description:  RELEVANT INFORMATION: A copy of the personnel report has been attached for review.
Attachments: (1)
8.C. Consider approving the donations as presented.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION: Board policy requires acceptance by the Governing Board of all donations.
Attachments: (1)
8.D. Consider ratifying the vouchers as presented.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION: Arizona Revised Statutes requires approval/ratification of all vouchers.
Attachments: (1)
8.E. Consider approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of September, 2009.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION:
Attachments: (1)
8.F. Consider approving the minutes from the Governing Board ASBA County Workshop of September 30, 2009, the Executive Session of October 6, 2009, the Study and Voting Session of October 6, 2009, and the Work/Study Session of October 19, 2009.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: Board policy requires approval of minutes.
Attachments: (3)
9. INFORMATION ITEMS:
9.A. Mrs. Raskin has prepared the School Board Summary Budget Report for your review.
Attachments: (1)
9.B. Attached for review is a letter from Richard L. Ragaller, Col., USAF, regarding Prescott High School's JROTC Program.
Attachments: (1)
10. Meeting Dates
10.A. Next Meeting Dates:
10.A.1. Tuesday, December 1, 2009 - Study and Voting Session
10.A.2. Tuesday, December 8, 2009 - Voting Session (if needed)
10.B. Other:
11. Adjournment
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