July 18, 2023 at 5:00 PM - Special Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Andy Fraher
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Andy Fraher
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Andy Fraher
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Andy Fraher
   

5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of July 11, 2023, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. PUSD Outdoor Learning update
  
Presenter: Ellen Bashor, Outdoor Learning Coordinator, PUSD/City of Prescott
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events

7.A.1. Superintendent

www.prescottschools.com/calendars
  

7.A.2. Governing Board Members
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving a renewal agreement to provide a Child Nutrition Program for Sacred Heart through Prescott Unified School District's Food Service Program, as presented.

RELEVANT INFORMATION:
Prescott Unified School District has provided this program to Sacred Heart for many years in the past. The agreement provides that the district shall not operate the school meal program at a financial loss and that Sacred Heart will be financially responsible for any deficit in the program. 

Presenter: Brian Moore, Chief Financial Officer
  

8.A.2. Consider approving the three-year renewal intergovernmental agreement with Mountain Institute Career Technical Education District for career and technical education courses, as presented.  

RELEVANT INFORMATION:
Intergovernmental Agreements between PUSD and MICTED have been approved and continued since that district's inception in order to continue offering the satellite classes offered by all seven member districts. This is a renewal and continuing IGA between the two districts.

Presenter: Clark Tenney, Superintendent
  

8.A.3. Consider approving the use of the following vendor as Sole Source procurement for the 2023-24 school year as presented.

RELEVANT INFORMATION:
Procurement guidelines require the Governing Board to approve the listing of vendors that are utilized as "Sole Source." Sole Source is when no reasonable alternative exists.

ZEARN - Assessment Software

Presenter: Brian Moore, Chief Financial Officer
  

8.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Public Request to Speak (https://www.prescottschools.com/Page/558) to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.B.1. Consider adopting the K-12 Science Curriculum, as presented.

RELEVANT INFORMATION:
Our last science curriculum adoption was in 2006. Arizona adopted new science standards in 2018. Our 2006 curriculum did not address the new standards. Teachers have been supplementing our current curriculum in order to teach the standards and ensure we are teaching science using best practices. A committee of K-12 teachers, administrators, district staff, instructional coaches, parents, and community members was created to review the curriculum. They developed criteria for evaluating the science curriculum based on state expectations, research, experience, and our current instructional framework. The committee explored 16 science curriculum programs, identified their strengths and weaknesses based on our developed criteria, and came to a consensus on a recommendation for a K-12 science curriculum adoption. 

This curriculum has been on public review since April 21, 2023.

The K-12 science curriculum review committee determined they would like to use:

McGraw Hill as their K-5 science curriculum
Savvas as their 6-12 science curriculum 

Presenter: Kelsey Secor, Director of Instructional Support
  

8.B.2. Consider approving an Intergovernmental Agreement between The City of Prescott and Prescott Unified School District for the Services of School Resource Officers at Prescott High School, as presented. 
  
RELEVANT INFORMATION:
A.R.S.§ 15-154 authorizes the District to place peace officers in its schools in accordance with an approved School Safety Program.

The District has identified funding to cover seventy-five percent (75%) of the total cost for the City to provide one School Resource Officer to provide school resource officer services ("SRO Services") for Prescott High School ("PHS"), while school is in session. The City of Prescott will cover the remaining twenty-five percent (25%) expense during the school year and the full salary/benefit cost when school is not in session. 

The City and the District desire to enter into an agreement whereby the City will identify a sworn, certified police officer to provide SRO Services at PHS during the 2023-2024 school year (the "School Year"). The City and District have partnered with an SRO for many years. 

The District is authorized to enter into the Agreement pursuant to A.R.S. §§15-342 and 11-952. The City is authorized to enter into this Agreement pursuant to A.R.S. § 11-952.

Presenter: Clark Tenney, Superintendent
  

8.B.3. Consider approving an Intergovernmental Agreement between The City of Prescott and Prescott Unified School District for the Services of School Resource Officers at Prescott Mile High Middle School, as presented. 
  
RELEVANT INFORMATION:
A.R.S.§ 15-154 authorizes the District to place peace officers in its schools in accordance with an approved School Safety Program.

The District has identified funding through the School Safety Program Grant to cover one hundred percent (100%) of the total cost for the City to provide one School Resource Officer to provide school resource officer services ("SRO Services") for Prescott Mile High Middle School ("PMHMS"), while school is in session. The city will cover the balance of the salary/benefits when school is not in session.

The City and the District desire to enter into an agreement whereby the City will identify a sworn, certified police officer to provide SRO Services at PMHMS during the 2023-2024 school year (the "School Year"). The City and District have partnered with an SRO for many years. 

The District is authorized to enter into the Agreement pursuant to A.R.S. §§15-342 and 11-952. The City is authorized to enter into this Agreement pursuant to A.R.S. § 11-952.

Presenter: Clark Tenney, Superintendent
  

8.B.4. Consider approving an Intergovernmental Agreement between The City of Prescott and Prescott Unified School District for Workforce housing, as presented.

RELEVANT INFORMATION:
The purpose of this IGA is to define the role and responsibilities of each party with regard to providing workforce housing for essential workers of PUSD and the City of Prescott.

Presenters: Clark Tenney, Superintendent & Brian Moore, Chief Financial Officer
  

8.B.5. Consider approving a revised lease agreement with the Margot Fonteyn Academy of Ballet and Prescott Unified School District, No, 1 as presented.

RELEVANT INFORMATION:
The Margot Fonteyn Academy of Ballet (MFAB), an established international ballet school, was introduced to PUSD through strong relationships with the fine arts community in Prescott.

This is a revision of the board-approved leases dated September 1, 2022. Those leases have been combined into one lease.

MFAB will lease a portion of the real property and improvements at Mile High Middle School with exclusive use of areas as noted in Exhibit B and shared, but not exclusive use of the areas also noted in Exhibit B. Additionally, a portion of the real property and improvements in the upstairs portion of Washington Gym with exclusive use of this space as noted in Exhibit C and shared, but not exclusive use of the Washington Gym. The gym will be a shared space with PUSD starting in September 2023. MFAB may reserve the gym for events if/when available.

The revised Lease Agreement is attached.

Presenter: Clark Tenney, Superintendent
  

8.B.6. Consider taking action to temporarily suspend the District's restriction against the presence and consumption of alcohol on district grounds, specifically for Prescott Mile High Middle School on September 30, 2023, for a special "housewarming party" event as requested by the Margot Fonteyn Academy of Ballet. 

RELEVANT INFORMATION:
According to Governing Board Policy BGF - Suspension/Repeal of Policy, the Governing Board has the authority to temporarily or permanently suspend by a majority vote the operation of any section or sections of Board policies not established and required by last or vested by contract. Legal counsel has stated that the Governing Board has the authority to temporarily suspend the restriction regarding alcohol, but that the "No Tobacco" policy must be enforced and cannot be waived. 

Presenter: Clark Tenney, Superintendent
  

8.C. INFORMATION AND DISCUSSION ITEMS  
  

8.C.1. Discussion Item: Review proposed changes in Policy Services Advisory Volume 35, Number 2, No. 744 & 747, from July 2023 as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policy changes and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Clark Tenney, Superintendent
  

8.C.2. Community Comments shared with the Governing Board (what comments/concerns are Board Members hearing from the public in general).

Presenter: Clark Tenney, Superintendent
  

8.C.3. Meeting Dates: 
Regular Study and Voting Session: Tuesday, August 1, 2023, at 5:00 pm in the PUSD District Office Boardroom.

Regular Study and Voting Session: Tuesday, September 12, 2023, at 5:00 pm in the PUSD District Office Boardroom.

Working Meeting/Governing Board Retreat: Friday, September 29, 2023, at 8:00 am in the PUSD District Office Boardroom. 
  
Other Dates:
All staff return: July 31, 2023

First day of school: August 3, 2023
  

9. ADJOURNMENT